{"formats":[{"name":"JSON","format":"json","url":"\/downloads\/2025\/code-json\/13.1-604.json"},{"name":"Plain Text","format":"text","url":"\/downloads\/2025\/code-text\/13.1-604.txt"},{"name":"XML","format":"xml","url":"\/downloads\/2025\/code-xml\/13.1-604.xml"},{"name":"HTML","format":"html","url":"\/downloads\/2025\/code-html\/13.1-604.html"}],"law_id":81223,"edition_id":1,"section_id":81223,"structure_id":15522,"section_number":"13.1-604","catch_line":"Filing requirements","history":"1985, c. 522; 1986, c. 231; 1995, c. 70; 2000, c. 995; 2005, c. 765; 2010, c. 782; 2015, c. 623; 2019, c. 734; 2020, c. 1226; 2023, cc. 529, 530; 2024, c. 137.","full_text":"A\n\nA document shall satisfy the requirements of this section, and of any other section that adds to or varies these requirements, to be entitled to be filed with the Commission.B\n\nTo be entitled to be filed with the Commission, this chapter shall require or permit the document to be filed with the Commission.C\n\nThe document shall contain the information required by this chapter and may contain other information as well.D\n\nThe document shall be typewritten or printed or, if electronically transmitted, shall be in a format that can be retrieved or reproduced in typewritten or printed form. The typewritten or printed portion shall be in black. Photocopies, or other reproduced copies, of typewritten or printed documents may be filed. In every case, information in the document shall be legible and the document shall be capable of being reformatted and reproduced in copies of archival quality.E\n\nThe document shall be in the English language. A corporate name need not be in English if written in English letters or Arabic or Roman numerals. The articles of incorporation, duly authenticated by the official having custody of corporate records in the jurisdiction of formation of the foreign corporation, that are required of foreign corporations need not be in English if accompanied by a reasonably authenticated English translation.F\n\nThe document shall be signed in the name of the domestic or foreign corporation:1\n\nBy the chairman or any vice-chairman of the board of directors, the president, or any other of its officers;2\n\nIf directors have not been selected or the corporation has not been formed, by an incorporator; or3\n\nIf the corporation is in the hands of a receiver, trustee, or other court-appointed fiduciary, by that fiduciary.G\n\nAny annual report required to be filed by § 13.1-775 shall be signed in the name of the corporation by an officer, director, or other person authorized by the corporation to sign the annual report, or, if the corporation is in the hands of a receiver, trustee, or other court-appointed fiduciary, by that fiduciary.H\n\nThe person executing the document shall sign it and state beneath or opposite his signature his name and the capacity in which the document is signed. The document may but need not contain a corporate seal, attestation, acknowledgment, or verification.I\n\nIf, pursuant to any provision of this chapter, the Commission has prescribed a mandatory form for the document, the document shall be in or on the prescribed form.J\n\nThe document shall be delivered to the Commission for filing and shall be accompanied by the correct filing fee, and any franchise tax, charter or entrance fee, registration fee, or penalty required by this chapter to be paid at the time of delivery for filing.K\n\nThe Commission may accept the electronic transmission of any document or other information required or permitted to be filed by this chapter and may prescribe the methods of execution, recording, reproduction and certification of electronically transmitted information pursuant to § 59.1-496.L\n\nWhenever a provision of this chapter permits any of the terms of a plan or a filed document to be dependent on facts objectively ascertainable outside the plan or filed document, the following provisions apply:1\n\nThe plan or filed document shall specify the nationally recognized news or information medium in which the facts can be found or otherwise state the manner in which the facts can be objectively ascertained. The manner in which the facts will operate upon the terms of the plan or filed document shall be set forth in the plan or filed document.2\n\nThe facts may include:\n\t\t\t\ta. Any of the following that is available in a nationally recognized news or information medium either in print or electronically: statistical or market indices, market prices of any security or group of securities, interest rates, currency exchange rates, or similar economic or financial data;\n\t\t\t\tb. A determination or action by any person or body, including the corporation or any other party to a plan or filed document; or\n\t\t\t\tc. The terms of, or actions taken under, an agreement to which the corporation is a party, or any other agreement or document.3\n\nAs used in this subsection:\n\t\t\t\ta. “Filed document” means a document filed with the Commission under § 13.1-619 or Article 11 (§ 13.1-705 et seq.), 12 (§ 13.1-715.1 et seq.), 12.1 (§ 13.1-722.1:1 et seq.), 12.2 (§ 13.1-722.8 et seq.), 16 (§ 13.1-742 et seq.), or 22 (§ 13.1-782 et seq.); and\n\t\t\t\tb. “Plan” means a plan of domestication, conversion, merger, or share exchange.4\n\nThe following terms of a plan or filed document may not be made dependent on facts outside the plan or filed document:\n\t\t\t\ta. The name and address of any person required in a filed document;\n\t\t\t\tb. A purpose that is required to be set forth in a filed document;\n\t\t\t\tc. The registered office address of any entity required in a filed document;\n\t\t\t\td. The name or qualification of the registered agent of any entity required in a filed document;\n\t\t\t\te. The number of authorized shares and the designation of each class or series of shares;\n\t\t\t\tf. The effective date of a filed document; and\n\t\t\t\tg. Any required statement in a filed document of the date on which the underlying transaction was approved or the manner in which that approval was given.5\n\nIf a term of a filed document is made dependent on a fact objectively ascertainable outside of the filed document, and that fact is not objectively ascertainable by reference to a source described in subdivision 2 a or a document that is a matter of public record, nor has notice of the fact been given by the corporation to the affected shareholders, then the corporation shall file with the Commission articles of amendment setting forth the fact promptly after the time when the fact referred to is first ascertainable or thereafter changes. Articles of amendment under this subdivision are deemed to be authorized by the authorization of the original filed document or plan to which they relate and may be filed by the corporation without further action by the board of directors or the shareholders.6\n\nThe provisions of subdivisions 1, 2, and 5 shall not be considered by the Commission in deciding whether the terms of a plan or filed document comply with the requirements of law.","order_by":null,"text":{"0":{"id":291131,"text":"A document shall satisfy the requirements of this section, and of any other section that adds to or varies these requirements, to be entitled to be filed with the Commission.","type":"section","prefixes":["A"],"prefix":"A","entire_prefix":"A","prefix_anchor":"A","level":1,"next_prefix":"B"},"1":{"id":291132,"text":"To be entitled to be filed with the Commission, this chapter shall require or permit the document to be filed with the Commission.","type":"section","prefixes":["B"],"prefix":"B","entire_prefix":"B","prefix_anchor":"B","level":1,"prior_prefix":"A","next_prefix":"C"},"2":{"id":291133,"text":"The document shall contain the information required by this chapter and may contain other information as well.","type":"section","prefixes":["C"],"prefix":"C","entire_prefix":"C","prefix_anchor":"C","level":1,"prior_prefix":"B","next_prefix":"D"},"3":{"id":291134,"text":"The document shall be typewritten or printed or, if electronically transmitted, shall be in a format that can be retrieved or reproduced in typewritten or printed form. The typewritten or printed portion shall be in black. Photocopies, or other reproduced copies, of typewritten or printed documents may be filed. In every case, information in the document shall be legible and the document shall be capable of being reformatted and reproduced in copies of archival quality.","type":"section","prefixes":["D"],"prefix":"D","entire_prefix":"D","prefix_anchor":"D","level":1,"prior_prefix":"C","next_prefix":"E"},"4":{"id":291135,"text":"The document shall be in the English language. A corporate name need not be in English if written in English letters or Arabic or Roman numerals. The articles of incorporation, duly authenticated by the official having custody of corporate records in the jurisdiction of formation of the foreign corporation, that are required of foreign corporations need not be in English if accompanied by a reasonably authenticated English translation.","type":"section","prefixes":["E"],"prefix":"E","entire_prefix":"E","prefix_anchor":"E","level":1,"prior_prefix":"D","next_prefix":"F"},"5":{"id":291136,"text":"The document shall be signed in the name of the domestic or foreign corporation:","type":"section","prefixes":["F"],"prefix":"F","entire_prefix":"F","prefix_anchor":"F","level":1,"prior_prefix":"E","next_prefix":"F1"},"6":{"id":291137,"text":"By the chairman or any vice-chairman of the board of directors, the president, or any other of its officers;","type":"section","prefixes":["F","1"],"prefix":"1","entire_prefix":"F1","prefix_anchor":"F1","level":2,"prior_prefix":"F","next_prefix":"F2"},"7":{"id":291138,"text":"If directors have not been selected or the corporation has not been formed, by an incorporator; or","type":"section","prefixes":["F","2"],"prefix":"2","entire_prefix":"F2","prefix_anchor":"F2","level":2,"prior_prefix":"F1","next_prefix":"F3"},"8":{"id":291139,"text":"If the corporation is in the hands of a receiver, trustee, or other court-appointed fiduciary, by that fiduciary.","type":"section","prefixes":["F","3"],"prefix":"3","entire_prefix":"F3","prefix_anchor":"F3","level":2,"prior_prefix":"F2","next_prefix":"G"},"9":{"id":291140,"text":"Any annual report required to be filed by § 13.1-775 shall be signed in the name of the corporation by an officer, director, or other person authorized by the corporation to sign the annual report, or, if the corporation is in the hands of a receiver, trustee, or other court-appointed fiduciary, by that fiduciary.","type":"section","prefixes":["G"],"prefix":"G","entire_prefix":"G","prefix_anchor":"G","level":1,"prior_prefix":"F3","next_prefix":"H"},"10":{"id":291141,"text":"The person executing the document shall sign it and state beneath or opposite his signature his name and the capacity in which the document is signed. The document may but need not contain a corporate seal, attestation, acknowledgment, or verification.","type":"section","prefixes":["H"],"prefix":"H","entire_prefix":"H","prefix_anchor":"H","level":1,"prior_prefix":"G","next_prefix":"I"},"11":{"id":291142,"text":"If, pursuant to any provision of this chapter, the Commission has prescribed a mandatory form for the document, the document shall be in or on the prescribed form.","type":"section","prefixes":["I"],"prefix":"I","entire_prefix":"I","prefix_anchor":"I","level":1,"prior_prefix":"H","next_prefix":"J"},"12":{"id":291143,"text":"The document shall be delivered to the Commission for filing and shall be accompanied by the correct filing fee, and any franchise tax, charter or entrance fee, registration fee, or penalty required by this chapter to be paid at the time of delivery for filing.","type":"section","prefixes":["J"],"prefix":"J","entire_prefix":"J","prefix_anchor":"J","level":1,"prior_prefix":"I","next_prefix":"K"},"13":{"id":291144,"text":"The Commission may accept the electronic transmission of any document or other information required or permitted to be filed by this chapter and may prescribe the methods of execution, recording, reproduction and certification of electronically transmitted information pursuant to § 59.1-496.","type":"section","prefixes":["K"],"prefix":"K","entire_prefix":"K","prefix_anchor":"K","level":1,"prior_prefix":"J","next_prefix":"L"},"14":{"id":291145,"text":"Whenever a provision of this chapter permits any of the terms of a plan or a filed document to be dependent on facts objectively ascertainable outside the plan or filed document, the following provisions apply:","type":"section","prefixes":["L"],"prefix":"L","entire_prefix":"L","prefix_anchor":"L","level":1,"prior_prefix":"K","next_prefix":"L1"},"15":{"id":291146,"text":"The plan or filed document shall specify the nationally recognized news or information medium in which the facts can be found or otherwise state the manner in which the facts can be objectively ascertained. The manner in which the facts will operate upon the terms of the plan or filed document shall be set forth in the plan or filed document.","type":"section","prefixes":["L","1"],"prefix":"1","entire_prefix":"L1","prefix_anchor":"L1","level":2,"prior_prefix":"L","next_prefix":"L2"},"16":{"id":291147,"text":"The facts may include:\n\t\t\t\ta. Any of the following that is available in a nationally recognized news or information medium either in print or electronically: statistical or market indices, market prices of any security or group of securities, interest rates, currency exchange rates, or similar economic or financial data;\n\t\t\t\tb. A determination or action by any person or body, including the corporation or any other party to a plan or filed document; or\n\t\t\t\tc. The terms of, or actions taken under, an agreement to which the corporation is a party, or any other agreement or document.","type":"section","prefixes":["L","2"],"prefix":"2","entire_prefix":"L2","prefix_anchor":"L2","level":2,"prior_prefix":"L1","next_prefix":"L3"},"17":{"id":291148,"text":"As used in this subsection:\n\t\t\t\ta. “Filed document” means a document filed with the Commission under § 13.1-619 or Article 11 (§ 13.1-705 et seq.), 12 (§ 13.1-715.1 et seq.), 12.1 (§ 13.1-722.1:1 et seq.), 12.2 (§ 13.1-722.8 et seq.), 16 (§ 13.1-742 et seq.), or 22 (§ 13.1-782 et seq.); and\n\t\t\t\tb. “Plan” means a plan of domestication, conversion, merger, or share exchange.","type":"section","prefixes":["L","3"],"prefix":"3","entire_prefix":"L3","prefix_anchor":"L3","level":2,"prior_prefix":"L2","next_prefix":"L4"},"18":{"id":291149,"text":"The following terms of a plan or filed document may not be made dependent on facts outside the plan or filed document:\n\t\t\t\ta. The name and address of any person required in a filed document;\n\t\t\t\tb. A purpose that is required to be set forth in a filed document;\n\t\t\t\tc. The registered office address of any entity required in a filed document;\n\t\t\t\td. The name or qualification of the registered agent of any entity required in a filed document;\n\t\t\t\te. The number of authorized shares and the designation of each class or series of shares;\n\t\t\t\tf. The effective date of a filed document; and\n\t\t\t\tg. Any required statement in a filed document of the date on which the underlying transaction was approved or the manner in which that approval was given.","type":"section","prefixes":["L","4"],"prefix":"4","entire_prefix":"L4","prefix_anchor":"L4","level":2,"prior_prefix":"L3","next_prefix":"L5"},"19":{"id":291150,"text":"If a term of a filed document is made dependent on a fact objectively ascertainable outside of the filed document, and that fact is not objectively ascertainable by reference to a source described in subdivision 2 a or a document that is a matter of public record, nor has notice of the fact been given by the corporation to the affected shareholders, then the corporation shall file with the Commission articles of amendment setting forth the fact promptly after the time when the fact referred to is first ascertainable or thereafter changes. Articles of amendment under this subdivision are deemed to be authorized by the authorization of the original filed document or plan to which they relate and may be filed by the corporation without further action by the board of directors or the shareholders.","type":"section","prefixes":["L","5"],"prefix":"5","entire_prefix":"L5","prefix_anchor":"L5","level":2,"prior_prefix":"L4","next_prefix":"L6"},"20":{"id":291151,"text":"The provisions of subdivisions 1, 2, and 5 shall not be considered by the Commission in deciding whether the terms of a plan or filed document comply with the requirements of law.","type":"section","prefixes":["L","6"],"prefix":"6","entire_prefix":"L6","prefix_anchor":"L6","level":2,"prior_prefix":"L5"}},"ancestry":[{"id":15522,"edition_id":1,"name":"General Provisions","identifier":"1","label":"article","depth":3,"order_by":1,"parent_id":12983,"metadata":{},"date_created":"2026-06-26 03:55:49","date_modified":"2026-06-26 03:55:49","permalink":{"id":150165,"object_type":"structure","relational_id":15522,"identifier":"1","token":"13.1\/9\/1","url":"\/13.1\/9\/1\/","edition_id":1,"permalink":0,"preferred":1}},{"id":12983,"edition_id":1,"name":"Virginia Stock Corporation Act","identifier":"9","label":"chapter","depth":2,"order_by":1,"parent_id":12744,"metadata":{},"date_created":"2026-06-26 03:44:06","date_modified":"2026-06-26 03:44:06","permalink":{"id":150163,"object_type":"structure","relational_id":12983,"identifier":"9","token":"13.1\/9","url":"\/13.1\/9\/","edition_id":1,"permalink":0,"preferred":1}},{"id":12744,"edition_id":1,"name":"Corporations","identifier":"13.1","label":"title","depth":1,"order_by":1,"parent_id":null,"metadata":{},"date_created":"2026-06-26 03:43:51","date_modified":"2026-06-26 03:43:51","permalink":{"id":147493,"object_type":"structure","relational_id":12744,"identifier":"13.1","token":"13.1","url":"\/13.1\/","edition_id":1,"permalink":0,"preferred":1}}],"structure_contents":[{"id":62759,"structure_id":15522,"section_number":"13.1-601","catch_line":"Short title","url":"\/13.1-601\/","token":"13.1\/9\/1\/13.1-601","metadata":false},{"id":81530,"structure_id":15522,"section_number":"13.1-602","catch_line":"Reservation of power to amend or repeal","url":"\/13.1-602\/","token":"13.1\/9\/1\/13.1-602","metadata":false},{"id":83518,"structure_id":15522,"section_number":"13.1-603","catch_line":"Definitions","url":"\/13.1-603\/","token":"13.1\/9\/1\/13.1-603","metadata":false},{"id":81223,"structure_id":15522,"section_number":"13.1-604","catch_line":"Filing requirements","url":"\/13.1-604\/","token":"13.1\/9\/1\/13.1-604","metadata":false},{"id":79230,"structure_id":15522,"section_number":"13.1-604.1","catch_line":"Filings with the Commission pursuant to reorganization","url":"\/13.1-604.1\/","token":"13.1\/9\/1\/13.1-604.1","metadata":false},{"id":71146,"structure_id":15522,"section_number":"13.1-605","catch_line":"Issuance of certificate by Commission; recordation of documents","url":"\/13.1-605\/","token":"13.1\/9\/1\/13.1-605","metadata":false},{"id":70454,"structure_id":15522,"section_number":"13.1-606","catch_line":"Effective time and date of document","url":"\/13.1-606\/","token":"13.1\/9\/1\/13.1-606","metadata":false},{"id":64529,"structure_id":15522,"section_number":"13.1-607","catch_line":"Correcting filed articles","url":"\/13.1-607\/","token":"13.1\/9\/1\/13.1-607","metadata":false},{"id":76071,"structure_id":15522,"section_number":"13.1-608","catch_line":"Evidentiary effect of copy of filed document","url":"\/13.1-608\/","token":"13.1\/9\/1\/13.1-608","metadata":false},{"id":72852,"structure_id":15522,"section_number":"13.1-609","catch_line":"Certificate of good standing","url":"\/13.1-609\/","token":"13.1\/9\/1\/13.1-609","metadata":false},{"id":82388,"structure_id":15522,"section_number":"13.1-610","catch_line":"Notices and other communications","url":"\/13.1-610\/","token":"13.1\/9\/1\/13.1-610","metadata":false},{"id":70102,"structure_id":15522,"section_number":"13.1-610.1","catch_line":"Householding","url":"\/13.1-610.1\/","token":"13.1\/9\/1\/13.1-610.1","metadata":false},{"id":72196,"structure_id":15522,"section_number":"13.1-611","catch_line":"Number of shareholders","url":"\/13.1-611\/","token":"13.1\/9\/1\/13.1-611","metadata":false},{"id":59175,"structure_id":15522,"section_number":"13.1-612","catch_line":"Penalty for signing false document","url":"\/13.1-612\/","token":"13.1\/9\/1\/13.1-612","metadata":false},{"id":83010,"structure_id":15522,"section_number":"13.1-613","catch_line":"Unlawful to transact or offer to transact business as a corporation unless authorized","url":"\/13.1-613\/","token":"13.1\/9\/1\/13.1-613","metadata":false},{"id":66358,"structure_id":15522,"section_number":"13.1-614","catch_line":"Hearing and finality of Commission action; injunctions","url":"\/13.1-614\/","token":"13.1\/9\/1\/13.1-614","metadata":false}],"previous_section":{"id":83518,"structure_id":15522,"section_number":"13.1-603","catch_line":"Definitions","url":"\/13.1-603\/","token":"13.1\/9\/1\/13.1-603","metadata":false},"next_section":{"id":79230,"structure_id":15522,"section_number":"13.1-604.1","catch_line":"Filings with the Commission pursuant to reorganization","url":"\/13.1-604.1\/","token":"13.1\/9\/1\/13.1-604.1","metadata":false},"metadata":false,"official_url":"https:\/\/law.lis.virginia.gov\/vacode\/13.1-604\/","history_text":"

This law was first created in 1985. The record of its establishment is cataloged in chapter 522 of that year\u2019s edition of \u201cActs of Assembly,\u201d the annual state publication listing all changes made to the Code of Virginia in that year. Unfortunately, the 1985 \u201cActs\u201d aren\u2019t available online. It has been modified 10 times. Those modifications are cataloged by \u201cThe Acts of Assembly,\u201d a state publication, by year and chapter. Those modifications that can be read on the General Assembly\u2019s website will be linked accordingly. Those modifications are as follows: in 1986, chapter 231; in 1995, chapter 70<\/a>; in 2000, chapter 995<\/a>; in 2005, chapter 765<\/a>; in 2010, chapter 782<\/a>; in 2015, chapter 623<\/a>; in 2019, chapter 734<\/a>; in 2020, chapter 1226<\/a>; in 2023, chapters 529<\/a> and 530<\/a>; in 2024, chapter 137<\/a>.<\/p>","references":[{"id":79230,"section_number":"13.1-604.1","catch_line":"Filings with the Commission pursuant to reorganization","order_by":null,"url":"\/13.1-604.1\/"},{"id":66733,"section_number":"13.1-619","catch_line":"Articles of incorporation","order_by":null,"url":"\/13.1-619\/"},{"id":55110,"section_number":"13.1-710","catch_line":"Articles of amendment","order_by":null,"url":"\/13.1-710\/"},{"id":58149,"section_number":"13.1-711","catch_line":"Restated articles of incorporation","order_by":null,"url":"\/13.1-711\/"},{"id":80556,"section_number":"13.1-722.10","catch_line":"Plan of conversion","order_by":null,"url":"\/13.1-722.10\/"},{"id":73249,"section_number":"13.1-722.2","catch_line":"Domestication","order_by":null,"url":"\/13.1-722.2\/"},{"id":58440,"section_number":"13.1-770","catch_line":"Corporate records","order_by":null,"url":"\/13.1-770\/"}],"refers_to":[{"id":66733,"section_number":"13.1-619","catch_line":"Articles of incorporation","order_by":null,"url":"\/13.1-619\/"},{"id":71609,"section_number":"13.1-705","catch_line":"Authority to amend articles of incorporation","order_by":null,"url":"\/13.1-705\/"},{"id":85057,"section_number":"13.1-715.1","catch_line":"Definitions","order_by":null,"url":"\/13.1-715.1\/"},{"id":57509,"section_number":"13.1-722.1:1","catch_line":"Definitions","order_by":null,"url":"\/13.1-722.1_1\/"},{"id":86100,"section_number":"13.1-722.8","catch_line":"Definitions","order_by":null,"url":"\/13.1-722.8\/"},{"id":78573,"section_number":"13.1-742","catch_line":"Dissolution by directors and shareholders","order_by":null,"url":"\/13.1-742\/"},{"id":77578,"section_number":"13.1-775","catch_line":"Annual report of domestic and foreign corporations","order_by":null,"url":"\/13.1-775\/"},{"id":76214,"section_number":"13.1-782","catch_line":"Definitions","order_by":null,"url":"\/13.1-782\/"}],"permalink":{"id":150179,"object_type":"law","relational_id":81223,"identifier":"13.1-604","token":"13.1\/9\/1\/13.1-604","url":"\/13.1-604\/","edition_id":1,"permalink":0,"preferred":1},"url":"\/13.1-604\/","token":"13.1\/9\/1\/13.1-604","dublin_core":{"Title":"Filing requirements","Type":"Text","Format":"text\/html","Identifier":"\u00a7 13.1-604","Relation":"Code of Virginia"},"html":"\n\t\t\t\t\t\t

A.<\/span> A document<\/span> shall satisfy the requirements of this section, and of any other section that adds to or varies these requirements, to be entitled to be filed with the Commission<\/span>. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

B.<\/span> To be entitled to be filed with the Commission<\/span>, this chapter shall require or permit the document<\/span> to be filed with the Commission<\/span>. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

C.<\/span> The document<\/span> shall contain the information required by this chapter and may contain other information as well. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

D.<\/span> The document<\/span> shall be typewritten or printed or, if electronically transmitted<\/span>, shall be in a format that can be retrieved or reproduced in typewritten or printed form. The typewritten or printed portion shall be in black. Photocopies, or other reproduced copies, of typewritten or printed documents<\/span> may be filed. In every case, information in the document<\/span> shall be legible and the document<\/span> shall be capable of being reformatted and reproduced in copies of archival quality. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

E.<\/span> The document<\/span> shall be in the English language. A corporate name need not be in English if written<\/span> in English letters or Arabic or Roman numerals. The articles of incorporation<\/span>, duly authenticated by the official having custody<\/span> of corporate records in the jurisdiction of formation<\/span> of the foreign corporation<\/span>, that are required of foreign corporations<\/span> need not be in English if accompanied by a reasonably authenticated English translation. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

F.<\/span> The document<\/span> shall be signed in the name of the domestic<\/span> or foreign corporation<\/span>: <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

1.<\/span> By the chairman or any vice-chairman of the board of directors, the president, or any other of its officers; <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

2.<\/span> If directors have not been selected or the corporation has not been formed, by an incorporator; or <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

3.<\/span> If the corporation is in the hands of a receiver, trustee, or other court<\/span>-appointed fiduciary, by that fiduciary. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

G.<\/span> Any annual report required to be filed by § 13.1-775<\/a> shall be signed in the name of the corporation by an officer, director, or other person<\/span> authorized by the corporation to sign<\/span> the annual report, or, if the corporation is in the hands of a receiver, trustee, or other court<\/span>-appointed fiduciary, by that fiduciary. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

H.<\/span> The person<\/span> executing the document<\/span> shall sign<\/span> it and state<\/span> beneath or opposite his signature<\/span> his name and the capacity in which the document<\/span> is signed. The document<\/span> may but need not contain a corporate seal, attestation, acknowledgment, or verification. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

I.<\/span> If, pursuant to any provision of this chapter, the Commission<\/span> has prescribed a mandatory form for the document<\/span>, the document<\/span> shall be in or on the prescribed form. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

J.<\/span> The document<\/span> shall be delivered to the Commission<\/span> for filing and shall be accompanied by the correct filing fee, and any franchise tax, charter or entrance fee, registration fee, or penalty<\/span> required by this chapter to be paid at the time of delivery<\/span> for filing. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

K.<\/span> The Commission<\/span> may accept the electronic transmission<\/span> of any document<\/span> or other information required or permitted to be filed by this chapter and may prescribe the methods of execution, recording, reproduction and certification of electronically transmitted<\/span> information pursuant to § 59.1-496<\/a>. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

L.<\/span> Whenever a provision of this chapter permits any of the terms of a plan<\/span> or a filed document<\/span> to be dependent on facts<\/span> objectively ascertainable outside the plan<\/span> or filed document<\/span>, the following provisions apply: <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

1.<\/span> The plan<\/span> or filed document<\/span> shall specify the nationally recognized news or information medium in which the facts<\/span> can be found or otherwise state<\/span> the manner in which the facts<\/span> can be objectively ascertained. The manner in which the facts<\/span> will operate upon the terms of the plan<\/span> or filed document<\/span> shall be set forth in the plan<\/span> or filed document<\/span>. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

2.<\/span> The facts<\/span> may include:\n\t\t\t\ta. Any of the following that is available in a nationally recognized news or information medium either in print or electronically: statistical or market indices, market prices of any security or group of securities, interest<\/span> rates, currency exchange rates, or similar economic or financial data;\n\t\t\t\tb. A determination or action by any person<\/span> or body, including the corporation or any other party<\/span> to a plan<\/span> or filed document<\/span>; or\n\t\t\t\tc. The terms of, or actions taken under, an agreement to which the corporation is a party<\/span>, or any other agreement or document. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

3.<\/span> As used in this subsection:\n\t\t\t\ta. “Filed document<\/span>” means a document filed with the Commission<\/span> under § 13.1-619<\/a> or Article 11 (§ 13.1-705<\/a> et seq.), 12 (§ 13.1-715.1<\/a> et seq.), 12.1 (§ 13.1-722.1:1<\/a> et seq.), 12.2 (§ 13.1-722.8<\/a> et seq.), 16 (§ 13.1-742<\/a> et seq.), or 22 (§ 13.1-782<\/a> et seq.); and\n\t\t\t\tb. “Plan<\/span>” means a plan<\/span> of domestication, conversion, merger<\/span>, or share exchange<\/span>. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

4.<\/span> The following terms of a plan<\/span> or filed document<\/span> may not be made dependent on facts<\/span> outside the plan<\/span> or filed document<\/span>:\n\t\t\t\ta. The name and address of any person<\/span> required in a filed document<\/span>;\n\t\t\t\tb. A purpose that is required to be set forth in a filed document<\/span>;\n\t\t\t\tc. The registered office address of any entity<\/span> required in a filed document<\/span>;\n\t\t\t\td. The name or qualification of the registered agent of any entity<\/span> required in a filed document<\/span>;\n\t\t\t\te. The number of authorized shares<\/span> and the designation of each class or series of shares;\n\t\t\t\tf. The effective date of a filed document<\/span>; and\n\t\t\t\tg. Any required statement in a filed document<\/span> of the date on which the underlying transaction was approved or the manner in which that approval was given. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

5.<\/span> If a term of a filed document<\/span> is made dependent on a fact<\/span> objectively ascertainable outside of the filed document<\/span>, and that fact<\/span> is not objectively ascertainable by reference to a source described in subdivision 2 a or a document that is a matter of public record, nor has notice of the fact<\/span> been given by the corporation to the affected shareholders<\/span>, then the corporation shall file with the Commission<\/span> articles of amendment setting forth the fact<\/span> promptly after the time when the fact<\/span> referred to is first ascertainable or thereafter changes. Articles of amendment under this subdivision are deemed to be authorized by the authorization of the original filed document<\/span> or plan<\/span> to which they relate and may be filed by the corporation without further action by the board of directors or the shareholders<\/span>. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

6.<\/span> The provisions of subdivisions 1, 2, and 5 shall not be considered by the Commission<\/span> in deciding whether the terms of a plan<\/span> or filed document<\/span> comply with the requirements of law<\/span>. <\/i><\/a><\/p><\/section>","plain_text":" CODE OF VIRGINIA\n\nFILING REQUIREMENTS (\u00a7 13.1-604)\n\nA. A document shall satisfy the requirements of this section, and of any other\nsection that adds to or varies these requirements, to be entitled to be filed\nwith the Commission.\n\nB. To be entitled to be filed with the Commission, this chapter shall require or\npermit the document to be filed with the Commission.\n\nC. The document shall contain the information required by this chapter and may\ncontain other information as well.\n\nD. The document shall be typewritten or printed or, if electronically\ntransmitted, shall be in a format that can be retrieved or reproduced in\ntypewritten or printed form. The typewritten or printed portion shall be in\nblack. Photocopies, or other reproduced copies, of typewritten or printed\ndocuments may be filed. In every case, information in the document shall be\nlegible and the document shall be capable of being reformatted and reproduced in\ncopies of archival quality.\n\nE. The document shall be in the English language. A corporate name need not be\nin English if written in English letters or Arabic or Roman numerals. The\narticles of incorporation, duly authenticated by the official having custody of\ncorporate records in the jurisdiction of formation of the foreign corporation,\nthat are required of foreign corporations need not be in English if accompanied\nby a reasonably authenticated English translation.\n\nF. The document shall be signed in the name of the domestic or foreign\ncorporation:\n\n 1. By the chairman or any vice-chairman of the board of directors, the\n president, or any other of its officers;\n\n 2. If directors have not been selected or the corporation has not been formed,\n by an incorporator; or\n\n 3. If the corporation is in the hands of a receiver, trustee, or other\n court-appointed fiduciary, by that fiduciary.\n\nG. Any annual report required to be filed by § 13.1-775 shall be signed in\nthe name of the corporation by an officer, director, or other person authorized\nby the corporation to sign the annual report, or, if the corporation is in the\nhands of a receiver, trustee, or other court-appointed fiduciary, by that\nfiduciary.\n\nH. The person executing the document shall sign it and state beneath or opposite\nhis signature his name and the capacity in which the document is signed. The\ndocument may but need not contain a corporate seal, attestation, acknowledgment,\nor verification.\n\nI. If, pursuant to any provision of this chapter, the Commission has prescribed\na mandatory form for the document, the document shall be in or on the prescribed\nform.\n\nJ. The document shall be delivered to the Commission for filing and shall be\naccompanied by the correct filing fee, and any franchise tax, charter or\nentrance fee, registration fee, or penalty required by this chapter to be paid\nat the time of delivery for filing.\n\nK. The Commission may accept the electronic transmission of any document or\nother information required or permitted to be filed by this chapter and may\nprescribe the methods of execution, recording, reproduction and certification of\nelectronically transmitted information pursuant to § 59.1-496.\n\nL. Whenever a provision of this chapter permits any of the terms of a plan or a\nfiled document to be dependent on facts objectively ascertainable outside the\nplan or filed document, the following provisions apply:\n\n 1. The plan or filed document shall specify the nationally recognized news or\n information medium in which the facts can be found or otherwise state the\n manner in which the facts can be objectively ascertained. The manner in which\n the facts will operate upon the terms of the plan or filed document shall be\n set forth in the plan or filed document.\n\n 2. The facts may include:\n \t\t\t\ta. Any of the following that is available in a nationally recognized news\n or information medium either in print or electronically: statistical or market\n indices, market prices of any security or group of securities, interest rates,\n currency exchange rates, or similar economic or financial data;\n \t\t\t\tb. A determination or action by any person or body, including the\n corporation or any other party to a plan or filed document; or\n \t\t\t\tc. The terms of, or actions taken under, an agreement to which the\n corporation is a party, or any other agreement or document.\n\n 3. As used in this subsection:\n \t\t\t\ta. “Filed document” means a document filed with the Commission\n under § 13.1-619 or Article 11 (§ 13.1-705 et seq.), 12 (§\n 13.1-715.1 et seq.), 12.1 (§ 13.1-722.1:1 et seq.), 12.2 (§\n 13.1-722.8 et seq.), 16 (§ 13.1-742 et seq.), or 22 (§ 13.1-782 et\n seq.); and\n \t\t\t\tb. “Plan” means a plan of domestication, conversion, merger,\n or share exchange.\n\n 4. The following terms of a plan or filed document may not be made dependent\n on facts outside the plan or filed document:\n \t\t\t\ta. The name and address of any person required in a filed document;\n \t\t\t\tb. A purpose that is required to be set forth in a filed document;\n \t\t\t\tc. The registered office address of any entity required in a filed\n document;\n \t\t\t\td. The name or qualification of the registered agent of any entity\n required in a filed document;\n \t\t\t\te. The number of authorized shares and the designation of each class or\n series of shares;\n \t\t\t\tf. The effective date of a filed document; and\n \t\t\t\tg. Any required statement in a filed document of the date on which the\n underlying transaction was approved or the manner in which that approval was\n given.\n\n 5. If a term of a filed document is made dependent on a fact objectively\n ascertainable outside of the filed document, and that fact is not objectively\n ascertainable by reference to a source described in subdivision 2 a or a\n document that is a matter of public record, nor has notice of the fact been\n given by the corporation to the affected shareholders, then the corporation\n shall file with the Commission articles of amendment setting forth the fact\n promptly after the time when the fact referred to is first ascertainable or\n thereafter changes. Articles of amendment under this subdivision are deemed to\n be authorized by the authorization of the original filed document or plan to\n which they relate and may be filed by the corporation without further action\n by the board of directors or the shareholders.\n\n 6. The provisions of subdivisions 1, 2, and 5 shall not be considered by the\n Commission in deciding whether the terms of a plan or filed document comply\n with the requirements of law.\n\nHISTORY: 1985, c. 522; 1986, c. 231; 1995, c. 70; 2000, c. 995; 2005, c. 765;\n2010, c. 782; 2015, c. 623; 2019, c. 734; 2020, c. 1226; 2023, cc. 529, 530;\n2024, c. 137.","edition":{"id":1,"name":"2025","slug":"2025","date_created":"2026-06-21 22:39:22","date_modified":"2026-06-21 22:39:22","current":1,"order_by":1,"last_import":null}}