{"formats":[{"name":"JSON","format":"json","url":"\/downloads\/2025\/code-json\/17.1-211.json"},{"name":"Plain Text","format":"text","url":"\/downloads\/2025\/code-text\/17.1-211.txt"},{"name":"XML","format":"xml","url":"\/downloads\/2025\/code-xml\/17.1-211.xml"},{"name":"HTML","format":"html","url":"\/downloads\/2025\/code-html\/17.1-211.html"}],"law_id":81508,"edition_id":1,"section_id":81508,"structure_id":14192,"section_number":"17.1-211","catch_line":"Maintenance and disposition of certain receipt books, cancelled checks and statements","history":"1962, c. 445, \u00a7 17-46.1; 1981, c. 637; 1998, c. 872.","full_text":"The clerk of each court of record shall maintain in his office all official receipt books showing receipt of any funds in his custody or that of the court, all canceled checks showing payments from any such funds, and all statements of bank accounts in which funds of the clerk’s office or of the court are deposited. Such books, checks and statements shall be maintained until they have been audited by the Auditor of Public Accounts, and for a further period of three years, in the case of receipt books, canceled checks, and bank statements. Thereafter, the clerk may destroy such records in accordance with retention regulations for records maintained by the clerk established under the Virginia Public Records Act (\u00a7 42.1-76 et seq.).","order_by":null,"text":{"0":{"id":291995,"text":"The clerk of each court of record shall maintain in his office all official receipt books showing receipt of any funds in his custody or that of the court, all canceled checks showing payments from any such funds, and all statements of bank accounts in which funds of the clerk’s office or of the court are deposited. Such books, checks and statements shall be maintained until they have been audited by the Auditor of Public Accounts, and for a further period of three years, in the case of receipt books, canceled checks, and bank statements. Thereafter, the clerk may destroy such records in accordance with retention regulations for records maintained by the clerk established under the Virginia Public Records Act (\u00a7 42.1-76 et seq.).","type":"section","prefixes":[""],"prefix":"","entire_prefix":"","prefix_anchor":"","level":1}},"ancestry":[{"id":14192,"edition_id":1,"name":"Other Clerks and Clerks' Offices","identifier":"2","label":"article","depth":3,"order_by":1,"parent_id":13472,"metadata":{},"date_created":"2026-06-26 03:47:12","date_modified":"2026-06-26 03:47:12","permalink":{"id":162993,"object_type":"structure","relational_id":14192,"identifier":"2","token":"17.1\/2\/2","url":"\/17.1\/2\/2\/","edition_id":1,"permalink":0,"preferred":1}},{"id":13472,"edition_id":1,"name":"Clerks, Clerks' Offices and Records","identifier":"2","label":"chapter","depth":2,"order_by":1,"parent_id":12766,"metadata":{},"date_created":"2026-06-26 03:44:58","date_modified":"2026-06-26 03:44:58","permalink":{"id":162961,"object_type":"structure","relational_id":13472,"identifier":"2","token":"17.1\/2","url":"\/17.1\/2\/","edition_id":1,"permalink":0,"preferred":1}},{"id":12766,"edition_id":1,"name":"Courts of Record","identifier":"17.1","label":"title","depth":1,"order_by":1,"parent_id":null,"metadata":{},"date_created":"2026-06-26 03:43:52","date_modified":"2026-06-26 03:43:52","permalink":{"id":162799,"object_type":"structure","relational_id":12766,"identifier":"17.1","token":"17.1","url":"\/17.1\/","edition_id":1,"permalink":0,"preferred":1}}],"structure_contents":[{"id":61943,"structure_id":14192,"section_number":"17.1-206","catch_line":"Where offices to be located","url":"\/17.1-206\/","token":"17.1\/2\/2\/17.1-206","metadata":false},{"id":81009,"structure_id":14192,"section_number":"17.1-207","catch_line":"Days of operation of clerks' offices","url":"\/17.1-207\/","token":"17.1\/2\/2\/17.1-207","metadata":false},{"id":80213,"structure_id":14192,"section_number":"17.1-208","catch_line":"Records, etc., open to inspection; copies; exception","url":"\/17.1-208\/","token":"17.1\/2\/2\/17.1-208","metadata":false},{"id":64718,"structure_id":14192,"section_number":"17.1-209","catch_line":"Repealed","url":"\/17.1-209\/","token":"17.1\/2\/2\/17.1-209","metadata":false},{"id":74063,"structure_id":14192,"section_number":"17.1-210","catch_line":"Removal of records or papers prohibited; exceptions","url":"\/17.1-210\/","token":"17.1\/2\/2\/17.1-210","metadata":false},{"id":81508,"structure_id":14192,"section_number":"17.1-211","catch_line":"Maintenance and disposition of certain receipt books, cancelled checks and statements","url":"\/17.1-211\/","token":"17.1\/2\/2\/17.1-211","metadata":false},{"id":87491,"structure_id":14192,"section_number":"17.1-212","catch_line":"Copying of records becoming illegible","url":"\/17.1-212\/","token":"17.1\/2\/2\/17.1-212","metadata":false},{"id":82793,"structure_id":14192,"section_number":"17.1-213","catch_line":"Disposition of papers in ended cases","url":"\/17.1-213\/","token":"17.1\/2\/2\/17.1-213","metadata":false},{"id":73344,"structure_id":14192,"section_number":"17.1-214","catch_line":"Clerk to deliver or send process to sheriff","url":"\/17.1-214\/","token":"17.1\/2\/2\/17.1-214","metadata":false},{"id":80436,"structure_id":14192,"section_number":"17.1-215","catch_line":"Process book","url":"\/17.1-215\/","token":"17.1\/2\/2\/17.1-215","metadata":false},{"id":61495,"structure_id":14192,"section_number":"17.1-216","catch_line":"Handling fee for service of process","url":"\/17.1-216\/","token":"17.1\/2\/2\/17.1-216","metadata":false},{"id":55373,"structure_id":14192,"section_number":"17.1-217","catch_line":"Power of clerk to administer oath","url":"\/17.1-217\/","token":"17.1\/2\/2\/17.1-217","metadata":false},{"id":75684,"structure_id":14192,"section_number":"17.1-218","catch_line":"Repealed","url":"\/17.1-218\/","token":"17.1\/2\/2\/17.1-218","metadata":false},{"id":70857,"structure_id":14192,"section_number":"17.1-219","catch_line":"Clerk to prepare bonds","url":"\/17.1-219\/","token":"17.1\/2\/2\/17.1-219","metadata":false},{"id":84108,"structure_id":14192,"section_number":"17.1-219.1","catch_line":"Transportation orders; authorization for clerk to issue orders to custodian","url":"\/17.1-219.1\/","token":"17.1\/2\/2\/17.1-219.1","metadata":false},{"id":81828,"structure_id":14192,"section_number":"17.1-220","catch_line":"Duplicate certificate of allowance prohibited, unless ordered by court","url":"\/17.1-220\/","token":"17.1\/2\/2\/17.1-220","metadata":false},{"id":62892,"structure_id":14192,"section_number":"17.1-221","catch_line":"Reports by clerks of the business of courts of record","url":"\/17.1-221\/","token":"17.1\/2\/2\/17.1-221","metadata":false},{"id":80199,"structure_id":14192,"section_number":"17.1-222","catch_line":"Failure to make report","url":"\/17.1-222\/","token":"17.1\/2\/2\/17.1-222","metadata":false},{"id":59898,"structure_id":14192,"section_number":"17.1-222.1","catch_line":"Collection of fees, etc., by court clerks in lieu of money","url":"\/17.1-222.1\/","token":"17.1\/2\/2\/17.1-222.1","metadata":false}],"previous_section":{"id":74063,"structure_id":14192,"section_number":"17.1-210","catch_line":"Removal of records or papers prohibited; exceptions","url":"\/17.1-210\/","token":"17.1\/2\/2\/17.1-210","metadata":false},"next_section":{"id":87491,"structure_id":14192,"section_number":"17.1-212","catch_line":"Copying of records becoming illegible","url":"\/17.1-212\/","token":"17.1\/2\/2\/17.1-212","metadata":false},"metadata":false,"official_url":"https:\/\/law.lis.virginia.gov\/vacode\/17.1-211\/","history_text":"

This law was first created in 1962. The record of its establishment is cataloged in chapter 445 of that year\u2019s edition of \u201cActs of Assembly,\u201d the annual state publication listing all changes made to the Code of Virginia in that year. Unfortunately, the 1962 \u201cActs\u201d aren\u2019t available online. It has been modified 2 times. Those modifications are cataloged by \u201cThe Acts of Assembly,\u201d a state publication, by year and chapter. Those modifications that can be read on the General Assembly\u2019s website will be linked accordingly. Those modifications are as follows: in 1981, chapter 637; in 1998, chapter 872<\/a>.<\/p>","references":false,"refers_to":[{"id":74854,"section_number":"42.1-76","catch_line":"Legislative intent; title of chapter","order_by":null,"url":"\/42.1-76\/"}],"permalink":{"id":163015,"object_type":"law","relational_id":81508,"identifier":"17.1-211","token":"17.1\/2\/2\/17.1-211","url":"\/17.1-211\/","edition_id":1,"permalink":0,"preferred":1},"url":"\/17.1-211\/","token":"17.1\/2\/2\/17.1-211","dublin_core":{"Title":"Maintenance and disposition of certain receipt books, cancelled checks and statements","Type":"Text","Format":"text\/html","Identifier":"\u00a7 17.1-211","Relation":"Code of Virginia"},"html":"\n\t\t\t\t\t\t

The clerk of each court<\/span> of record shall maintain in his office all official receipt books showing receipt of any funds in his custody<\/span> or that of the court<\/span>, all canceled checks showing payments from any such funds, and all statements of bank accounts in which funds of the clerk’s office or of the court<\/span> are deposited. Such books, checks and statements shall be maintained until they have been audited by the Auditor of Public Accounts, and for a further period of three years, in the case of receipt books, canceled checks, and bank statements. Thereafter, the clerk may destroy such records in accordance with retention regulations for records maintained by the clerk established under the Virginia Public Records Act (\u00a7 42.1-76<\/a> et seq.).<\/p><\/section>","plain_text":" CODE OF VIRGINIA\n\nMAINTENANCE AND DISPOSITION OF CERTAIN RECEIPT BOOKS, CANCELLED CHECKS AND\nSTATEMENTS (\u00a7 17.1-211)\n\nThe clerk of each court of record shall maintain in his office all official\nreceipt books showing receipt of any funds in his custody or that of the court,\nall canceled checks showing payments from any such funds, and all statements of\nbank accounts in which funds of the clerk’s office or of the court are\ndeposited. Such books, checks and statements shall be maintained until they have\nbeen audited by the Auditor of Public Accounts, and for a further period of\nthree years, in the case of receipt books, canceled checks, and bank statements.\nThereafter, the clerk may destroy such records in accordance with retention\nregulations for records maintained by the clerk established under the Virginia\nPublic Records Act (\u00a7 42.1-76 et seq.).\n\nHISTORY: 1962, c. 445, \u00a7 17-46.1; 1981, c. 637; 1998, c. 872.","edition":{"id":1,"name":"2025","slug":"2025","date_created":"2026-06-21 22:39:22","date_modified":"2026-06-21 22:39:22","current":1,"order_by":1,"last_import":null}}