{"formats":[{"name":"JSON","format":"json","url":"\/downloads\/2025\/code-json\/17.1-258.3_2.json"},{"name":"Plain Text","format":"text","url":"\/downloads\/2025\/code-text\/17.1-258.3_2.txt"},{"name":"XML","format":"xml","url":"\/downloads\/2025\/code-xml\/17.1-258.3_2.xml"},{"name":"HTML","format":"html","url":"\/downloads\/2025\/code-html\/17.1-258.3_2.html"}],"law_id":65365,"edition_id":1,"section_id":65365,"structure_id":15352,"section_number":"17.1-258.3:2","catch_line":"Official certificates and certified records in digital form","history":"2010, c. 430; 2011, c. 715; 2013, c. 77.","full_text":"A clerk of circuit court may establish a system for providing official certificates and certified records in digital form of any document maintained by the clerk. The clerk may require any person to provide proof of identity to the clerk in order to obtain access to such records. The clerk or his designated application service provider may assess an additional fee not to exceed $5 per official certificate accompanying or attesting the certified records, subject to subdivision A 8 of \u00a7 17.1-275 and to the exemptions provided in \u00a7 17.1-267. The clerk may perform such other notarial acts as allowed under \u00a7 47.1-12. The fee shall be paid to the clerk’s office and deposited by the clerk into the clerk’s nonreverting local fund to be used to cover operational expenses as defined in \u00a7 17.1-295. Nothing herein shall be construed to require any person to obtain an electronic certificate of any record maintained by the clerk, and such record may continue to be obtained in paper form. The clerk of the circuit court of any jurisdiction shall be immune from suit arising from any acts or omissions relating to providing official certificates and certified records in digital form of any document maintained by the clerk pursuant to this section unless the clerk was grossly negligent or engaged in willful misconduct.","order_by":null,"text":{"0":{"id":237639,"text":"A clerk of circuit court may establish a system for providing official certificates and certified records in digital form of any document maintained by the clerk. The clerk may require any person to provide proof of identity to the clerk in order to obtain access to such records. The clerk or his designated application service provider may assess an additional fee not to exceed $5 per official certificate accompanying or attesting the certified records, subject to subdivision A 8 of \u00a7 17.1-275 and to the exemptions provided in \u00a7 17.1-267. The clerk may perform such other notarial acts as allowed under \u00a7 47.1-12. The fee shall be paid to the clerk’s office and deposited by the clerk into the clerk’s nonreverting local fund to be used to cover operational expenses as defined in \u00a7 17.1-295. Nothing herein shall be construed to require any person to obtain an electronic certificate of any record maintained by the clerk, and such record may continue to be obtained in paper form. The clerk of the circuit court of any jurisdiction shall be immune from suit arising from any acts or omissions relating to providing official certificates and certified records in digital form of any document maintained by the clerk pursuant to this section unless the clerk was grossly negligent or engaged in willful misconduct.","type":"section","prefixes":[""],"prefix":"","entire_prefix":"","prefix_anchor":"","level":1}},"ancestry":[{"id":15352,"edition_id":1,"name":"Electronic Filing","identifier":"4.1","label":"article","depth":3,"order_by":1,"parent_id":13472,"metadata":{},"date_created":"2026-06-26 03:54:11","date_modified":"2026-06-26 03:54:11","permalink":{"id":163223,"object_type":"structure","relational_id":15352,"identifier":"4.1","token":"17.1\/2\/4.1","url":"\/17.1\/2\/4.1\/","edition_id":1,"permalink":0,"preferred":1}},{"id":13472,"edition_id":1,"name":"Clerks, Clerks' Offices and Records","identifier":"2","label":"chapter","depth":2,"order_by":1,"parent_id":12766,"metadata":{},"date_created":"2026-06-26 03:44:58","date_modified":"2026-06-26 03:44:58","permalink":{"id":162961,"object_type":"structure","relational_id":13472,"identifier":"2","token":"17.1\/2","url":"\/17.1\/2\/","edition_id":1,"permalink":0,"preferred":1}},{"id":12766,"edition_id":1,"name":"Courts of Record","identifier":"17.1","label":"title","depth":1,"order_by":1,"parent_id":null,"metadata":{},"date_created":"2026-06-26 03:43:52","date_modified":"2026-06-26 03:43:52","permalink":{"id":162799,"object_type":"structure","relational_id":12766,"identifier":"17.1","token":"17.1","url":"\/17.1\/","edition_id":1,"permalink":0,"preferred":1}}],"structure_contents":[{"id":58438,"structure_id":15352,"section_number":"17.1-258.2","catch_line":"Definition","url":"\/17.1-258.2\/","token":"17.1\/2\/4.1\/17.1-258.2","metadata":false},{"id":67866,"structure_id":15352,"section_number":"17.1-258.3","catch_line":"Electronic filing in civil or criminal proceedings","url":"\/17.1-258.3\/","token":"17.1\/2\/4.1\/17.1-258.3","metadata":false},{"id":78198,"structure_id":15352,"section_number":"17.1-258.3:1","catch_line":"Electronic filing of land records; paper form","url":"\/17.1-258.3_1\/","token":"17.1\/2\/4.1\/17.1-258.3_1","metadata":false},{"id":65365,"structure_id":15352,"section_number":"17.1-258.3:2","catch_line":"Official certificates and certified records in digital form","url":"\/17.1-258.3_2\/","token":"17.1\/2\/4.1\/17.1-258.3_2","metadata":false},{"id":85704,"structure_id":15352,"section_number":"17.1-258.3:3","catch_line":"Submission of records as electronic documents","url":"\/17.1-258.3_3\/","token":"17.1\/2\/4.1\/17.1-258.3_3","metadata":false},{"id":72881,"structure_id":15352,"section_number":"17.1-258.4","catch_line":"Signature; when effective as original; notarization; seal","url":"\/17.1-258.4\/","token":"17.1\/2\/4.1\/17.1-258.4","metadata":false},{"id":79549,"structure_id":15352,"section_number":"17.1-258.5","catch_line":"Application","url":"\/17.1-258.5\/","token":"17.1\/2\/4.1\/17.1-258.5","metadata":false},{"id":68491,"structure_id":15352,"section_number":"17.1-258.6","catch_line":"Acceptability of electronic medium; submission of trial court record to appellate court","url":"\/17.1-258.6\/","token":"17.1\/2\/4.1\/17.1-258.6","metadata":false}],"previous_section":{"id":78198,"structure_id":15352,"section_number":"17.1-258.3:1","catch_line":"Electronic filing of land records; paper form","url":"\/17.1-258.3_1\/","token":"17.1\/2\/4.1\/17.1-258.3_1","metadata":false},"next_section":{"id":85704,"structure_id":15352,"section_number":"17.1-258.3:3","catch_line":"Submission of records as electronic documents","url":"\/17.1-258.3_3\/","token":"17.1\/2\/4.1\/17.1-258.3_3","metadata":false},"metadata":false,"official_url":"https:\/\/law.lis.virginia.gov\/vacode\/17.1-258.3:2\/","history_text":"

This law was first created in 2010. The record of its establishment is cataloged in chapter 430<\/a> of that year\u2019s edition of \u201cActs of Assembly,\u201d the annual state publication listing all changes made to the Code of Virginia in that year. It has been modified 2 times. Those modifications are cataloged by \u201cThe Acts of Assembly,\u201d a state publication, by year and chapter. Those modifications that can be read on the General Assembly\u2019s website will be linked accordingly. Those modifications are as follows: in 2011, chapter 715<\/a>; in 2013, chapter 77<\/a>.<\/p>","references":[{"id":80213,"section_number":"17.1-208","catch_line":"Records, etc., open to inspection; copies; exception","order_by":null,"url":"\/17.1-208\/"},{"id":71693,"section_number":"17.1-293","catch_line":"Posting and availability of certain information on the Internet; prohibitions","order_by":null,"url":"\/17.1-293\/"}],"refers_to":[{"id":63126,"section_number":"17.1-267","catch_line":"Services for which clerks may not charge","order_by":null,"url":"\/17.1-267\/"},{"id":71931,"section_number":"17.1-275","catch_line":"Fees collected by clerks of circuit courts; generally","order_by":null,"url":"\/17.1-275\/"},{"id":63862,"section_number":"17.1-295","catch_line":"Definitions","order_by":null,"url":"\/17.1-295\/"},{"id":83722,"section_number":"47.1-12","catch_line":"Powers","order_by":null,"url":"\/47.1-12\/"}],"permalink":{"id":163237,"object_type":"law","relational_id":65365,"identifier":"17.1-258.3:2","token":"17.1\/2\/4.1\/17.1-258.3_2","url":"\/17.1-258.3_2\/","edition_id":1,"permalink":0,"preferred":1},"url":"\/17.1-258.3_2\/","token":"17.1\/2\/4.1\/17.1-258.3_2","dublin_core":{"Title":"Official certificates and certified records in digital form","Type":"Text","Format":"text\/html","Identifier":"\u00a7 17.1-258.3:2","Relation":"Code of Virginia"},"html":"\n\t\t\t\t\t\t

A clerk of circuit<\/span> court<\/span> may establish a system for providing official certificates and certified records in digital form of any document maintained by the clerk. The clerk may require any person to provide proof of identity to the clerk in order<\/span> to obtain access to such records. The clerk or his designated application service provider may assess an additional fee not to exceed $5 per official certificate accompanying or attesting the certified records, subject to subdivision A 8 of \u00a7 17.1-275<\/a> and to the exemptions provided in \u00a7 17.1-267<\/a>. The clerk may perform such other notarial acts as allowed under \u00a7 47.1-12<\/a>. The fee shall be paid to the clerk’s office and deposited by the clerk into the clerk’s nonreverting local fund to be used to cover operational expenses<\/span> as defined in \u00a7 17.1-295<\/a>. Nothing herein shall be construed to require any person to obtain an electronic certificate of any record maintained by the clerk, and such record may continue to be obtained in paper form. The clerk of the circuit<\/span> court<\/span> of any jurisdiction<\/span> shall be immune from suit arising from any acts or omissions relating to providing official certificates and certified records in digital form of any document maintained by the clerk pursuant to this section unless the clerk was grossly negligent or engaged in willful misconduct.<\/p><\/section>","plain_text":" CODE OF VIRGINIA\n\nOFFICIAL CERTIFICATES AND CERTIFIED RECORDS IN DIGITAL FORM (\u00a7 17.1-258.3:2)\n\nA clerk of circuit court may establish a system for providing official\ncertificates and certified records in digital form of any document maintained by\nthe clerk. The clerk may require any person to provide proof of identity to the\nclerk in order to obtain access to such records. The clerk or his designated\napplication service provider may assess an additional fee not to exceed $5 per\nofficial certificate accompanying or attesting the certified records, subject to\nsubdivision A 8 of \u00a7 17.1-275 and to the exemptions provided in \u00a7 17.1-267.\nThe clerk may perform such other notarial acts as allowed under \u00a7 47.1-12. The\nfee shall be paid to the clerk’s office and deposited by the clerk into\nthe clerk’s nonreverting local fund to be used to cover operational\nexpenses as defined in \u00a7 17.1-295. Nothing herein shall be construed to require\nany person to obtain an electronic certificate of any record maintained by the\nclerk, and such record may continue to be obtained in paper form. The clerk of\nthe circuit court of any jurisdiction shall be immune from suit arising from any\nacts or omissions relating to providing official certificates and certified\nrecords in digital form of any document maintained by the clerk pursuant to this\nsection unless the clerk was grossly negligent or engaged in willful misconduct.\n\nHISTORY: 2010, c. 430; 2011, c. 715; 2013, c. 77.","edition":{"id":1,"name":"2025","slug":"2025","date_created":"2026-06-21 22:39:22","date_modified":"2026-06-21 22:39:22","current":1,"order_by":1,"last_import":null}}