{"formats":[{"name":"JSON","format":"json","url":"\/downloads\/2025\/code-json\/22.1-122.json"},{"name":"Plain Text","format":"text","url":"\/downloads\/2025\/code-text\/22.1-122.txt"},{"name":"XML","format":"xml","url":"\/downloads\/2025\/code-xml\/22.1-122.xml"},{"name":"HTML","format":"html","url":"\/downloads\/2025\/code-html\/22.1-122.html"}],"law_id":54176,"edition_id":1,"section_id":54176,"structure_id":13155,"section_number":"22.1-122","catch_line":"Approval and payment of claims; warrants; prohibited acts","history":"Code 1950, \u00a7\u00a7 22-73, 22-75, 22-76, 22-77, 22-78, 22-97; 1954, c. 291; 1959, Ex. Sess., c. 79, \u00a7 1; 1968, c. 501; 1971, Ex. Sess., c. 161; 1972, c. 426; 1975, cc. 308, 328; 1978, c. 430; 1980, c. 559; 1989, c. 179.","full_text":"A\n\nExcept as provided in § 22.1-122.1, a school board shall examine all claims against it and, when approved, shall order or authorize the payment thereof. A record of such approval and order or authorization shall be made in the minutes of the school board. Payment of each claim shall be ordered or authorized by a warrant drawn on the treasurer or other officer charged by law with the responsibility for the receipt, custody and disbursement of the funds of the school board. The warrant shall be signed by the chairman or vice-chairman of the school board, countersigned by the clerk or deputy clerk thereof, made payable to the person or persons, firm or corporation entitled to receive such payment and recorded in the form and manner prescribed by the Board of Education. There shall be stated on the face of the warrant the purpose or service for which such payment is drawn and the date of the order entered or authority granted by the school board.B\n\nA school board may, in its discretion by resolution, appoint an agent, and a deputy agent to act for the agent in his absence or inability to perform this duty, to examine and approve such claims and, when approved by him or his deputy, to order or authorize the payment thereof. A record of such approval and order or authorization shall be made and kept with the records of the school board. Payment of each such claim so examined and approved by such agent or his deputy shall be ordered or authorized by a warrant drawn on the treasurer or other officer charged by law with the responsibility for the receipt, custody, and disbursement of the funds made available to the school board. The warrant shall be signed by such agent or his deputy and countersigned by the clerk or deputy clerk of the school board, payable to the person or persons, firm or corporation entitled to receive such payments; provided, however, that when the agent appointed by the school board is the division superintendent and the division superintendent and clerk is one and the same person, all such warrants shall be countersigned by the chairman or vice-chairman of the school board and when the deputy agent and deputy clerk is one and the same person, the warrant shall be countersigned by either the clerk or the agent of the school board. There shall be stated on the face of the warrant the purpose or service for which such payment is made and also that such warrant is drawn pursuant to authority delegated to such agent or his deputy by the school board on the….. day of…….. The school board shall require such agent and his deputy to furnish a corporate surety bond conditioned upon the faithful performance and discharge of the duties herein assigned to each such official. The school board shall fix the amount of such bond or bonds and the premium therefor shall be paid out of the funds made available to the school board.C\n\nThe school board of any school division composed of a county may provide, by resolution, for the drawing of special warrants in payment of compensation, when such compensation has been earned and is due, for (i) all employees and school bus operators under written contract, (ii) upon receipt of certified time sheets or other evidence of service performed, the payment of all other employees whose rates of pay have been established by the school board or its properly delegated agent, and (iii) for payment on contracts for school construction projects according to the terms of such contracts. All such special warrants so authorized shall be signed by the clerk or deputy clerk of the school board and countersigned by the division superintendent or the chairman or vice-chairman of the school board. When the division superintendent and clerk is one and the same person, such special warrants shall be countersigned by such chairman or vice-chairman. Such payrolls and contracts so paid shall be reviewed and approved by the school board at its next regular meeting.D\n\nAny warrant provided for in this section may be converted into a negotiable check when the name of the bank upon which the funds stated in the warrant are drawn or by which the check is to be paid is designated upon its face and is signed by the treasurer or other officer charged by law with the responsibility for the receipt, custody and disbursement of the funds of the school board.E\n\nThe acts prohibited by § 15.2-1244 with respect to the ordering of the issuance of warrants by a board of supervisors and the signing and countersigning of such warrants by the clerk, deputy clerk, chairman, and vice-chairman of such board shall apply to the ordering of the issuance of warrants by a school board and to the signing and countersigning thereof by the chairman, vice-chairman, clerk, deputy clerk, agent and deputy agent of the school board. Any clerk, deputy clerk, agent, deputy agent or member of any school board who violates any provision of this section shall be guilty of both a Class 3 misdemeanor and malfeasance in office.","order_by":null,"text":{"0":{"id":198838,"text":"Except as provided in § 22.1-122.1, a school board shall examine all claims against it and, when approved, shall order or authorize the payment thereof. A record of such approval and order or authorization shall be made in the minutes of the school board. Payment of each claim shall be ordered or authorized by a warrant drawn on the treasurer or other officer charged by law with the responsibility for the receipt, custody and disbursement of the funds of the school board. The warrant shall be signed by the chairman or vice-chairman of the school board, countersigned by the clerk or deputy clerk thereof, made payable to the person or persons, firm or corporation entitled to receive such payment and recorded in the form and manner prescribed by the Board of Education. There shall be stated on the face of the warrant the purpose or service for which such payment is drawn and the date of the order entered or authority granted by the school board.","type":"section","prefixes":["A"],"prefix":"A","entire_prefix":"A","prefix_anchor":"A","level":1,"next_prefix":"B"},"1":{"id":198839,"text":"A school board may, in its discretion by resolution, appoint an agent, and a deputy agent to act for the agent in his absence or inability to perform this duty, to examine and approve such claims and, when approved by him or his deputy, to order or authorize the payment thereof. A record of such approval and order or authorization shall be made and kept with the records of the school board. Payment of each such claim so examined and approved by such agent or his deputy shall be ordered or authorized by a warrant drawn on the treasurer or other officer charged by law with the responsibility for the receipt, custody, and disbursement of the funds made available to the school board. The warrant shall be signed by such agent or his deputy and countersigned by the clerk or deputy clerk of the school board, payable to the person or persons, firm or corporation entitled to receive such payments; provided, however, that when the agent appointed by the school board is the division superintendent and the division superintendent and clerk is one and the same person, all such warrants shall be countersigned by the chairman or vice-chairman of the school board and when the deputy agent and deputy clerk is one and the same person, the warrant shall be countersigned by either the clerk or the agent of the school board. There shall be stated on the face of the warrant the purpose or service for which such payment is made and also that such warrant is drawn pursuant to authority delegated to such agent or his deputy by the school board on the….. day of…….. The school board shall require such agent and his deputy to furnish a corporate surety bond conditioned upon the faithful performance and discharge of the duties herein assigned to each such official. The school board shall fix the amount of such bond or bonds and the premium therefor shall be paid out of the funds made available to the school board.","type":"section","prefixes":["B"],"prefix":"B","entire_prefix":"B","prefix_anchor":"B","level":1,"prior_prefix":"A","next_prefix":"C"},"2":{"id":198840,"text":"The school board of any school division composed of a county may provide, by resolution, for the drawing of special warrants in payment of compensation, when such compensation has been earned and is due, for (i) all employees and school bus operators under written contract, (ii) upon receipt of certified time sheets or other evidence of service performed, the payment of all other employees whose rates of pay have been established by the school board or its properly delegated agent, and (iii) for payment on contracts for school construction projects according to the terms of such contracts. All such special warrants so authorized shall be signed by the clerk or deputy clerk of the school board and countersigned by the division superintendent or the chairman or vice-chairman of the school board. When the division superintendent and clerk is one and the same person, such special warrants shall be countersigned by such chairman or vice-chairman. Such payrolls and contracts so paid shall be reviewed and approved by the school board at its next regular meeting.","type":"section","prefixes":["C"],"prefix":"C","entire_prefix":"C","prefix_anchor":"C","level":1,"prior_prefix":"B","next_prefix":"D"},"3":{"id":198841,"text":"Any warrant provided for in this section may be converted into a negotiable check when the name of the bank upon which the funds stated in the warrant are drawn or by which the check is to be paid is designated upon its face and is signed by the treasurer or other officer charged by law with the responsibility for the receipt, custody and disbursement of the funds of the school board.","type":"section","prefixes":["D"],"prefix":"D","entire_prefix":"D","prefix_anchor":"D","level":1,"prior_prefix":"C","next_prefix":"E"},"4":{"id":198842,"text":"The acts prohibited by § 15.2-1244 with respect to the ordering of the issuance of warrants by a board of supervisors and the signing and countersigning of such warrants by the clerk, deputy clerk, chairman, and vice-chairman of such board shall apply to the ordering of the issuance of warrants by a school board and to the signing and countersigning thereof by the chairman, vice-chairman, clerk, deputy clerk, agent and deputy agent of the school board. Any clerk, deputy clerk, agent, deputy agent or member of any school board who violates any provision of this section shall be guilty of both a Class 3 misdemeanor and malfeasance in office.","type":"section","prefixes":["E"],"prefix":"E","entire_prefix":"E","prefix_anchor":"E","level":1,"prior_prefix":"D"}},"ancestry":[{"id":13155,"edition_id":1,"name":"Payment of Claims","identifier":"6","label":"article","depth":3,"order_by":1,"parent_id":13154,"metadata":{},"date_created":"2026-06-26 03:44:21","date_modified":"2026-06-26 03:44:21","permalink":{"id":184401,"object_type":"structure","relational_id":13155,"identifier":"6","token":"22.1\/8\/6","url":"\/22.1\/8\/6\/","edition_id":1,"permalink":0,"preferred":1}},{"id":13154,"edition_id":1,"name":"Public School Funds","identifier":"8","label":"chapter","depth":2,"order_by":1,"parent_id":12823,"metadata":{},"date_created":"2026-06-26 03:44:21","date_modified":"2026-06-26 03:44:21","permalink":{"id":184213,"object_type":"structure","relational_id":13154,"identifier":"8","token":"22.1\/8","url":"\/22.1\/8\/","edition_id":1,"permalink":0,"preferred":1}},{"id":12823,"edition_id":1,"name":"Education","identifier":"22.1","label":"title","depth":1,"order_by":1,"parent_id":null,"metadata":{},"date_created":"2026-06-26 03:43:55","date_modified":"2026-06-26 03:43:55","permalink":{"id":180949,"object_type":"structure","relational_id":12823,"identifier":"22.1","token":"22.1","url":"\/22.1\/","edition_id":1,"permalink":0,"preferred":1}}],"structure_contents":[{"id":54176,"structure_id":13155,"section_number":"22.1-122","catch_line":"Approval and payment of claims; warrants; prohibited acts","url":"\/22.1-122\/","token":"22.1\/8\/6\/22.1-122","metadata":false},{"id":55405,"structure_id":13155,"section_number":"22.1-122.1","catch_line":"Accounts to purchase certain materials and supplies","url":"\/22.1-122.1\/","token":"22.1\/8\/6\/22.1-122.1","metadata":false},{"id":71596,"structure_id":13155,"section_number":"22.1-123","catch_line":"Petty cash funds; payment of claims from petty cash","url":"\/22.1-123\/","token":"22.1\/8\/6\/22.1-123","metadata":false},{"id":69956,"structure_id":13155,"section_number":"22.1-124","catch_line":"Officers may not purchase warrants for less than face value","url":"\/22.1-124\/","token":"22.1\/8\/6\/22.1-124","metadata":false}],"next_section":{"id":55405,"structure_id":13155,"section_number":"22.1-122.1","catch_line":"Accounts to purchase certain materials and supplies","url":"\/22.1-122.1\/","token":"22.1\/8\/6\/22.1-122.1","metadata":false},"metadata":false,"official_url":"https:\/\/law.lis.virginia.gov\/vacode\/22.1-122\/","history_text":"

The record of this law\u2019s original creation isn\u2019t available online. It has been modified 7 times. Those modifications are cataloged by \u201cThe Acts of Assembly,\u201d a state publication, by year and chapter. Those modifications that can be read on the General Assembly\u2019s website will be linked accordingly. Those modifications are as follows: in 1954, chapter 291; in 1968, chapter 501; in 1972, chapter 426; in 1975, chapters 308 and 328; in 1978, chapter 430; in 1980, chapter 559; in 1989, chapter 179.<\/p>","references":false,"refers_to":[{"id":69188,"section_number":"15.2-1244","catch_line":"Limitations on issuance of warrants","order_by":null,"url":"\/15.2-1244\/"},{"id":55405,"section_number":"22.1-122.1","catch_line":"Accounts to purchase certain materials and supplies","order_by":null,"url":"\/22.1-122.1\/"}],"permalink":{"id":184403,"object_type":"law","relational_id":54176,"identifier":"22.1-122","token":"22.1\/8\/6\/22.1-122","url":"\/22.1-122\/","edition_id":1,"permalink":0,"preferred":1},"url":"\/22.1-122\/","token":"22.1\/8\/6\/22.1-122","dublin_core":{"Title":"Approval and payment of claims; warrants; prohibited acts","Type":"Text","Format":"text\/html","Identifier":"\u00a7 22.1-122","Relation":"Code of Virginia"},"html":"\n\t\t\t\t\t\t

A.<\/span> Except as provided in § 22.1-122.1<\/a>, a school board<\/span> shall examine all claims against it and, when approved, shall order<\/span> or authorize the payment thereof. A record of such approval and order<\/span> or authorization shall be made in the minutes of the school board<\/span>. Payment of each claim shall be ordered or authorized by a warrant drawn on the treasurer or other officer charged by law<\/span> with the responsibility for the receipt, custody<\/span> and disbursement of the funds of the school board<\/span>. The warrant shall be signed by the chairman or vice-chairman of the school board<\/span>, countersigned by the clerk or deputy clerk thereof, made payable to the person or persons, firm or corporation entitled to receive such payment and recorded in the form and manner prescribed by the Board of Education. There shall be stated on the face of the warrant the purpose or service for which such payment is drawn and the date of the order<\/span> entered or authority granted by the school board<\/span>. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

B.<\/span> A school board<\/span> may, in its discretion by resolution, appoint an agent, and a deputy agent to act for the agent in his absence or inability to perform this duty, to examine and approve such claims and, when approved by him or his deputy, to order<\/span> or authorize the payment thereof. A record of such approval and order<\/span> or authorization shall be made and kept with the records of the school board<\/span>. Payment of each such claim so examined and approved by such agent or his deputy shall be ordered or authorized by a warrant drawn on the treasurer or other officer charged by law<\/span> with the responsibility for the receipt, custody<\/span>, and disbursement of the funds made available to the school board<\/span>. The warrant shall be signed by such agent or his deputy and countersigned by the clerk or deputy clerk of the school board<\/span>, payable to the person or persons, firm or corporation entitled to receive such payments; provided, however, that when the agent appointed by the school board<\/span> is the division superintendent<\/span> and the division superintendent<\/span> and clerk is one and the same person, all such warrants shall be countersigned by the chairman or vice-chairman of the school board<\/span> and when the deputy agent and deputy clerk is one and the same person, the warrant shall be countersigned by either the clerk or the agent of the school board<\/span>. There shall be stated on the face of the warrant the purpose or service for which such payment is made and also that such warrant is drawn pursuant to authority delegated to such agent or his deputy by the school board<\/span> on the….. day of…….. The school board<\/span> shall require such agent and his deputy to furnish a corporate surety<\/span> bond<\/span> conditioned upon the faithful performance and discharge of the duties herein assigned to each such official. The school board<\/span> shall fix the amount of such bond<\/span> or bonds<\/span> and the premium therefor shall be paid out of the funds made available to the school board<\/span>. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

C.<\/span> The school board<\/span> of any school division composed of a county may provide, by resolution, for the drawing of special warrants in payment of compensation, when such compensation has been earned and is due, for (i) all employees and school bus operators under written contract<\/span>, (ii) upon receipt of certified time sheets or other evidence<\/span> of service performed, the payment of all other employees whose rates of pay have been established by the school board<\/span> or its properly delegated agent, and (iii) for payment on contracts<\/span> for school construction projects according to the terms of such contracts<\/span>. All such special warrants so authorized shall be signed by the clerk or deputy clerk of the school board<\/span> and countersigned by the division superintendent<\/span> or the chairman or vice-chairman of the school board<\/span>. When the division superintendent<\/span> and clerk is one and the same person, such special warrants shall be countersigned by such chairman or vice-chairman. Such payrolls and contracts<\/span> so paid shall be reviewed and approved by the school board<\/span> at its next regular meeting. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

D.<\/span> Any warrant provided for in this section may be converted into a negotiable check when the name of the bank upon which the funds stated in the warrant are drawn or by which the check is to be paid is designated upon its face and is signed by the treasurer or other officer charged by law<\/span> with the responsibility for the receipt, custody<\/span> and disbursement of the funds of the school board<\/span>. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

E.<\/span> The acts prohibited by § 15.2-1244<\/a> with respect to the ordering of the issuance of warrants by a board of supervisors and the signing and countersigning of such warrants by the clerk, deputy clerk, chairman, and vice-chairman of such board shall apply to the ordering of the issuance of warrants by a school board<\/span> and to the signing and countersigning thereof by the chairman, vice-chairman, clerk, deputy clerk, agent and deputy agent of the school board<\/span>. Any clerk, deputy clerk, agent, deputy agent or member of any school board<\/span> who violates any provision of this section shall be guilty of both a Class 3 misdemeanor<\/span> and malfeasance in office. <\/i><\/a><\/p><\/section>","plain_text":" CODE OF VIRGINIA\n\nAPPROVAL AND PAYMENT OF CLAIMS; WARRANTS; PROHIBITED ACTS (\u00a7 22.1-122)\n\nA. Except as provided in § 22.1-122.1, a school board shall examine all\nclaims against it and, when approved, shall order or authorize the payment\nthereof. A record of such approval and order or authorization shall be made in\nthe minutes of the school board. Payment of each claim shall be ordered or\nauthorized by a warrant drawn on the treasurer or other officer charged by law\nwith the responsibility for the receipt, custody and disbursement of the funds\nof the school board. The warrant shall be signed by the chairman or\nvice-chairman of the school board, countersigned by the clerk or deputy clerk\nthereof, made payable to the person or persons, firm or corporation entitled to\nreceive such payment and recorded in the form and manner prescribed by the Board\nof Education. There shall be stated on the face of the warrant the purpose or\nservice for which such payment is drawn and the date of the order entered or\nauthority granted by the school board.\n\nB. A school board may, in its discretion by resolution, appoint an agent, and a\ndeputy agent to act for the agent in his absence or inability to perform this\nduty, to examine and approve such claims and, when approved by him or his\ndeputy, to order or authorize the payment thereof. A record of such approval and\norder or authorization shall be made and kept with the records of the school\nboard. Payment of each such claim so examined and approved by such agent or his\ndeputy shall be ordered or authorized by a warrant drawn on the treasurer or\nother officer charged by law with the responsibility for the receipt, custody,\nand disbursement of the funds made available to the school board. The warrant\nshall be signed by such agent or his deputy and countersigned by the clerk or\ndeputy clerk of the school board, payable to the person or persons, firm or\ncorporation entitled to receive such payments; provided, however, that when the\nagent appointed by the school board is the division superintendent and the\ndivision superintendent and clerk is one and the same person, all such warrants\nshall be countersigned by the chairman or vice-chairman of the school board and\nwhen the deputy agent and deputy clerk is one and the same person, the warrant\nshall be countersigned by either the clerk or the agent of the school board.\nThere shall be stated on the face of the warrant the purpose or service for\nwhich such payment is made and also that such warrant is drawn pursuant to\nauthority delegated to such agent or his deputy by the school board on\nthe….. day of…….. The school board shall require such agent\nand his deputy to furnish a corporate surety bond conditioned upon the faithful\nperformance and discharge of the duties herein assigned to each such official.\nThe school board shall fix the amount of such bond or bonds and the premium\ntherefor shall be paid out of the funds made available to the school board.\n\nC. The school board of any school division composed of a county may provide, by\nresolution, for the drawing of special warrants in payment of compensation, when\nsuch compensation has been earned and is due, for (i) all employees and school\nbus operators under written contract, (ii) upon receipt of certified time sheets\nor other evidence of service performed, the payment of all other employees whose\nrates of pay have been established by the school board or its properly delegated\nagent, and (iii) for payment on contracts for school construction projects\naccording to the terms of such contracts. All such special warrants so\nauthorized shall be signed by the clerk or deputy clerk of the school board and\ncountersigned by the division superintendent or the chairman or vice-chairman of\nthe school board. When the division superintendent and clerk is one and the same\nperson, such special warrants shall be countersigned by such chairman or\nvice-chairman. Such payrolls and contracts so paid shall be reviewed and\napproved by the school board at its next regular meeting.\n\nD. Any warrant provided for in this section may be converted into a negotiable\ncheck when the name of the bank upon which the funds stated in the warrant are\ndrawn or by which the check is to be paid is designated upon its face and is\nsigned by the treasurer or other officer charged by law with the responsibility\nfor the receipt, custody and disbursement of the funds of the school board.\n\nE. The acts prohibited by § 15.2-1244 with respect to the ordering of the\nissuance of warrants by a board of supervisors and the signing and\ncountersigning of such warrants by the clerk, deputy clerk, chairman, and\nvice-chairman of such board shall apply to the ordering of the issuance of\nwarrants by a school board and to the signing and countersigning thereof by the\nchairman, vice-chairman, clerk, deputy clerk, agent and deputy agent of the\nschool board. Any clerk, deputy clerk, agent, deputy agent or member of any\nschool board who violates any provision of this section shall be guilty of both\na Class 3 misdemeanor and malfeasance in office.\n\nHISTORY: Code 1950, \u00a7\u00a7 22-73, 22-75, 22-76, 22-77, 22-78, 22-97; 1954, c. 291;\n1959, Ex. Sess., c. 79, \u00a7 1; 1968, c. 501; 1971, Ex. Sess., c. 161; 1972, c.\n426; 1975, cc. 308, 328; 1978, c. 430; 1980, c. 559; 1989, c. 179.","edition":{"id":1,"name":"2025","slug":"2025","date_created":"2026-06-21 22:39:22","date_modified":"2026-06-21 22:39:22","current":1,"order_by":1,"last_import":null}}