{"formats":[{"name":"JSON","format":"json","url":"\/downloads\/2025\/code-json\/23.1-223.json"},{"name":"Plain Text","format":"text","url":"\/downloads\/2025\/code-text\/23.1-223.txt"},{"name":"XML","format":"xml","url":"\/downloads\/2025\/code-xml\/23.1-223.xml"},{"name":"HTML","format":"html","url":"\/downloads\/2025\/code-html\/23.1-223.html"}],"law_id":83508,"edition_id":1,"section_id":83508,"structure_id":15696,"section_number":"23.1-223","catch_line":"Preservation of students’ records","history":"2002, c. 178, \u00a7 23-276.8; 2005, c. 447; 2013, c. 229; 2016, c. 588.","full_text":"A\n\nIn the event of school closure or revocation of its approval or certification, the postsecondary school shall (i) make arrangements for the transfer of the academic and financial records of all students to the Council within 30 days of the closure or (ii) with the approval of the Council, ensure preservation of the academic and financial records of all students by entering into an agreement with another postsecondary school. An out-of-state postsecondary school that is public or corporately held may retain records at the postsecondary school’s location outside of the Commonwealth but shall provide the Council with the contact information needed for each student to obtain copies of his academic and financial records.B\n\nThis section shall not be deemed to interfere with students’ rights to have access to and obtain copies of their own records or to authorize disclosure of student records except in compliance with applicable state and federal law, including the federal Family Educational Rights and Privacy Act of 1974 (20 U.S.C. § 1232g).","order_by":null,"text":{"0":{"id":299233,"text":"In the event of school closure or revocation of its approval or certification, the postsecondary school shall (i) make arrangements for the transfer of the academic and financial records of all students to the Council within 30 days of the closure or (ii) with the approval of the Council, ensure preservation of the academic and financial records of all students by entering into an agreement with another postsecondary school. An out-of-state postsecondary school that is public or corporately held may retain records at the postsecondary school’s location outside of the Commonwealth but shall provide the Council with the contact information needed for each student to obtain copies of his academic and financial records.","type":"section","prefixes":["A"],"prefix":"A","entire_prefix":"A","prefix_anchor":"A","level":1,"next_prefix":"B"},"1":{"id":299234,"text":"This section shall not be deemed to interfere with students’ rights to have access to and obtain copies of their own records or to authorize disclosure of student records except in compliance with applicable state and federal law, including the federal Family Educational Rights and Privacy Act of 1974 (20 U.S.C. § 1232g).","type":"section","prefixes":["B"],"prefix":"B","entire_prefix":"B","prefix_anchor":"B","level":1,"prior_prefix":"A"}},"ancestry":[{"id":15696,"edition_id":1,"name":"Regulation of Certain Private and Out-of-State Institutions of Higher Education","identifier":"3","label":"article","depth":4,"order_by":1,"parent_id":14064,"metadata":{},"date_created":"2026-06-26 03:58:03","date_modified":"2026-06-26 03:58:03","permalink":{"id":184705,"object_type":"structure","relational_id":15696,"identifier":"3","token":"23.1\/I\/2\/3","url":"\/23.1\/I\/2\/3\/","edition_id":1,"permalink":0,"preferred":1}},{"id":14064,"edition_id":1,"name":"State Council of Higher Education for Virginia","identifier":"2","label":"chapter","depth":3,"order_by":1,"parent_id":13393,"metadata":{},"date_created":"2026-06-26 03:46:45","date_modified":"2026-06-26 03:46:45","permalink":{"id":184639,"object_type":"structure","relational_id":14064,"identifier":"2","token":"23.1\/I\/2","url":"\/23.1\/I\/2\/","edition_id":1,"permalink":0,"preferred":1}},{"id":13393,"edition_id":1,"name":"General Provisions","identifier":"I","label":"subtitle","depth":2,"order_by":1,"parent_id":13111,"metadata":{},"date_created":"2026-06-26 03:44:47","date_modified":"2026-06-26 03:44:47","permalink":{"id":184583,"object_type":"structure","relational_id":13393,"identifier":"I","token":"23.1\/I","url":"\/23.1\/I\/","edition_id":1,"permalink":0,"preferred":1}},{"id":13111,"edition_id":1,"name":"Institutions of Higher Education; Other Educational and Cultural Institutions","identifier":"23.1","label":"title","depth":1,"order_by":1,"parent_id":null,"metadata":{},"date_created":"2026-06-26 03:44:18","date_modified":"2026-06-26 03:44:18","permalink":{"id":184581,"object_type":"structure","relational_id":13111,"identifier":"23.1","token":"23.1","url":"\/23.1\/","edition_id":1,"permalink":0,"preferred":1}}],"structure_contents":[{"id":71294,"structure_id":15696,"section_number":"23.1-213","catch_line":"Definitions","url":"\/23.1-213\/","token":"23.1\/I\/2\/3\/23.1-213","metadata":false},{"id":61081,"structure_id":15696,"section_number":"23.1-214","catch_line":"Certified mail; subsequent mail or notices may be sent by regular mail","url":"\/23.1-214\/","token":"23.1\/I\/2\/3\/23.1-214","metadata":false},{"id":60133,"structure_id":15696,"section_number":"23.1-215","catch_line":"Authority of the Council; regulations; standards for postsecondary schools; delegation of authority to Executive Director","url":"\/23.1-215\/","token":"23.1\/I\/2\/3\/23.1-215","metadata":false},{"id":64447,"structure_id":15696,"section_number":"23.1-216","catch_line":"Career College Advisory Board established","url":"\/23.1-216\/","token":"23.1\/I\/2\/3\/23.1-216","metadata":false},{"id":66073,"structure_id":15696,"section_number":"23.1-217","catch_line":"Certification required","url":"\/23.1-217\/","token":"23.1\/I\/2\/3\/23.1-217","metadata":false},{"id":61720,"structure_id":15696,"section_number":"23.1-218","catch_line":"List of postsecondary schools holding valid certification","url":"\/23.1-218\/","token":"23.1\/I\/2\/3\/23.1-218","metadata":false},{"id":74209,"structure_id":15696,"section_number":"23.1-219","catch_line":"Council certification; requirements and prohibitions","url":"\/23.1-219\/","token":"23.1\/I\/2\/3\/23.1-219","metadata":false},{"id":73720,"structure_id":15696,"section_number":"23.1-220","catch_line":"Approval procedures","url":"\/23.1-220\/","token":"23.1\/I\/2\/3\/23.1-220","metadata":false},{"id":84806,"structure_id":15696,"section_number":"23.1-221","catch_line":"Refusal, suspension, and revocation of approval or certification","url":"\/23.1-221\/","token":"23.1\/I\/2\/3\/23.1-221","metadata":false},{"id":77929,"structure_id":15696,"section_number":"23.1-222","catch_line":"Emergency actions","url":"\/23.1-222\/","token":"23.1\/I\/2\/3\/23.1-222","metadata":false},{"id":83508,"structure_id":15696,"section_number":"23.1-223","catch_line":"Preservation of students' records","url":"\/23.1-223\/","token":"23.1\/I\/2\/3\/23.1-223","metadata":false},{"id":84204,"structure_id":15696,"section_number":"23.1-224","catch_line":"Fees","url":"\/23.1-224\/","token":"23.1\/I\/2\/3\/23.1-224","metadata":false},{"id":61964,"structure_id":15696,"section_number":"23.1-225","catch_line":"Prohibited acts","url":"\/23.1-225\/","token":"23.1\/I\/2\/3\/23.1-225","metadata":false},{"id":74161,"structure_id":15696,"section_number":"23.1-226","catch_line":"Exemptions","url":"\/23.1-226\/","token":"23.1\/I\/2\/3\/23.1-226","metadata":false},{"id":64724,"structure_id":15696,"section_number":"23.1-227","catch_line":"Laws of the Commonwealth to apply to contracts","url":"\/23.1-227\/","token":"23.1\/I\/2\/3\/23.1-227","metadata":false},{"id":76711,"structure_id":15696,"section_number":"23.1-228","catch_line":"Violations; penalties; remedies","url":"\/23.1-228\/","token":"23.1\/I\/2\/3\/23.1-228","metadata":false},{"id":71518,"structure_id":15696,"section_number":"23.1-229","catch_line":"Postsecondary school closure procedures","url":"\/23.1-229\/","token":"23.1\/I\/2\/3\/23.1-229","metadata":false},{"id":86216,"structure_id":15696,"section_number":"23.1-230","catch_line":"Enrollment agreements required","url":"\/23.1-230\/","token":"23.1\/I\/2\/3\/23.1-230","metadata":false}],"previous_section":{"id":77929,"structure_id":15696,"section_number":"23.1-222","catch_line":"Emergency actions","url":"\/23.1-222\/","token":"23.1\/I\/2\/3\/23.1-222","metadata":false},"next_section":{"id":84204,"structure_id":15696,"section_number":"23.1-224","catch_line":"Fees","url":"\/23.1-224\/","token":"23.1\/I\/2\/3\/23.1-224","metadata":false},"metadata":false,"official_url":"https:\/\/law.lis.virginia.gov\/vacode\/23.1-223\/","history_text":"

This law was first created in 2002. The record of its establishment is cataloged in chapter 178<\/a> of that year\u2019s edition of \u201cActs of Assembly,\u201d the annual state publication listing all changes made to the Code of Virginia in that year. It has been modified 3 times. Those modifications are cataloged by \u201cThe Acts of Assembly,\u201d a state publication, by year and chapter. Those modifications that can be read on the General Assembly\u2019s website will be linked accordingly. Those modifications are as follows: in 2005, chapter 447<\/a>; in 2013, chapter 229<\/a>; in 2016, chapter 588<\/a>.<\/p>","references":false,"refers_to":false,"permalink":{"id":184747,"object_type":"law","relational_id":83508,"identifier":"23.1-223","token":"23.1\/I\/2\/3\/23.1-223","url":"\/23.1-223\/","edition_id":1,"permalink":0,"preferred":1},"url":"\/23.1-223\/","token":"23.1\/I\/2\/3\/23.1-223","dublin_core":{"Title":"Preservation of students’ records","Type":"Text","Format":"text\/html","Identifier":"\u00a7 23.1-223","Relation":"Code of Virginia"},"html":"\n\t\t\t\t\t\t

A.<\/span> In the event of school closure or revocation<\/span> of its approval or certification, the postsecondary school<\/span> shall (i) make arrangements for the transfer of the academic and financial records of all students to the Council<\/span> within 30 days of the closure or (ii) with the approval of the Council<\/span>, ensure preservation of the academic and financial records of all students by entering into an agreement with another postsecondary school<\/span>. An out-of-state<\/span> postsecondary school<\/span> that is public or corporately held may retain records at the postsecondary school<\/span>’s location outside of the Commonwealth but shall provide the Council<\/span> with the contact information needed for each student to obtain copies of his academic and financial records. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

B.<\/span> This section shall not be deemed to interfere with students’ rights to have access to and obtain copies of their own records or to authorize disclosure of student records except in compliance with applicable state and federal law<\/span>, including the federal Family Educational Rights and Privacy Act of 1974 (20 U.S.C. § 1232g). <\/i><\/a><\/p><\/section>","plain_text":" CODE OF VIRGINIA\n\nPRESERVATION OF STUDENTS’ RECORDS (\u00a7 23.1-223)\n\nA. In the event of school closure or revocation of its approval or\ncertification, the postsecondary school shall (i) make arrangements for the\ntransfer of the academic and financial records of all students to the Council\nwithin 30 days of the closure or (ii) with the approval of the Council, ensure\npreservation of the academic and financial records of all students by entering\ninto an agreement with another postsecondary school. An out-of-state\npostsecondary school that is public or corporately held may retain records at\nthe postsecondary school’s location outside of the Commonwealth but shall\nprovide the Council with the contact information needed for each student to\nobtain copies of his academic and financial records.\n\nB. This section shall not be deemed to interfere with students’ rights to\nhave access to and obtain copies of their own records or to authorize disclosure\nof student records except in compliance with applicable state and federal law,\nincluding the federal Family Educational Rights and Privacy Act of 1974 (20\nU.S.C. § 1232g).\n\nHISTORY: 2002, c. 178, \u00a7 23-276.8; 2005, c. 447; 2013, c. 229; 2016, c. 588.","edition":{"id":1,"name":"2025","slug":"2025","date_created":"2026-06-21 22:39:22","date_modified":"2026-06-21 22:39:22","current":1,"order_by":1,"last_import":null}}