{"formats":[{"name":"JSON","format":"json","url":"\/downloads\/2025\/code-json\/23.1-900.json"},{"name":"Plain Text","format":"text","url":"\/downloads\/2025\/code-text\/23.1-900.txt"},{"name":"XML","format":"xml","url":"\/downloads\/2025\/code-xml\/23.1-900.xml"},{"name":"HTML","format":"html","url":"\/downloads\/2025\/code-html\/23.1-900.html"}],"law_id":86112,"edition_id":1,"section_id":86112,"structure_id":16654,"section_number":"23.1-900","catch_line":"Academic transcripts; suspension, permanent dismissal, or withdrawal from institution","history":"2015, c. 771, \u00a7 23-9.2:18; 2016, c. 588; 2020, c. 433.","full_text":"A\n\nAs used in this section, “sexual violence” means physical sexual acts perpetrated against a person’s will or against a person incapable of giving consent.B\n\nThe registrar of each (i) private institution of higher education that is eligible to participate in the Tuition Assistance Grant Program pursuant to the Tuition Assistance Grant Act (§ 23.1-628 et seq.) or to receive project financing from the Virginia College Building Authority pursuant to Article 2 (§ 23.1-1220 et seq.) of Chapter 12 and (ii) public institution of higher education, or the other employee, office, or department of the institution that is responsible for maintaining student academic records, shall include a prominent notation on the academic transcript of each student who has been suspended for, has been permanently dismissed for, or withdraws from the institution while under investigation for an offense involving sexual violence under the institution’s code, rules, or set of standards governing student conduct stating that such student was suspended for, was permanently dismissed for, or withdrew from the institution while under investigation for an offense involving sexual violence under the institution’s code, rules, or set of standards. Such notation shall be substantially in the following form: “[Suspended, Dismissed, or Withdrew while under investigation] for a violation of [insert name of institution's code, rules, or set of standards].” Each such institution shall (a) notify each student that any such suspension, permanent dismissal, or withdrawal will be documented on the student’s academic transcript; (b) adopt a procedure for removing such notation from the academic transcript of any student who is subsequently found not to have committed an offense involving sexual violence under the institution’s code, rules, or set of standards governing student conduct; and (c) adopt a policy for the expungement of such notation for good cause shown and after a period of three years.C\n\nThe institution shall remove from a student’s academic transcript any notation placed on such transcript pursuant to subsection B due to such student’s suspension if the student (i) completed the term and any conditions of the suspension and (ii) has been determined by the institution to be in good standing according to the institution’s code, rules, or set of standards governing such a determination.D\n\nThe provisions of this section shall apply only to a student who is taking or has taken a course at a public institution of higher education or private institution of higher education on a campus that is located in the Commonwealth; however, the provisions of this section shall not apply to any public institution of higher education established pursuant to Chapter 25 (§ 23.1-2500 et seq.).","order_by":null,"text":{"0":{"id":308363,"text":"As used in this section, “sexual violence” means physical sexual acts perpetrated against a person’s will or against a person incapable of giving consent.","type":"section","prefixes":["A"],"prefix":"A","entire_prefix":"A","prefix_anchor":"A","level":1,"next_prefix":"B"},"1":{"id":308364,"text":"The registrar of each (i) private institution of higher education that is eligible to participate in the Tuition Assistance Grant Program pursuant to the Tuition Assistance Grant Act (§ 23.1-628 et seq.) or to receive project financing from the Virginia College Building Authority pursuant to Article 2 (§ 23.1-1220 et seq.) of Chapter 12 and (ii) public institution of higher education, or the other employee, office, or department of the institution that is responsible for maintaining student academic records, shall include a prominent notation on the academic transcript of each student who has been suspended for, has been permanently dismissed for, or withdraws from the institution while under investigation for an offense involving sexual violence under the institution’s code, rules, or set of standards governing student conduct stating that such student was suspended for, was permanently dismissed for, or withdrew from the institution while under investigation for an offense involving sexual violence under the institution’s code, rules, or set of standards. Such notation shall be substantially in the following form: “[Suspended, Dismissed, or Withdrew while under investigation] for a violation of [insert name of institution's code, rules, or set of standards].” Each such institution shall (a) notify each student that any such suspension, permanent dismissal, or withdrawal will be documented on the student’s academic transcript; (b) adopt a procedure for removing such notation from the academic transcript of any student who is subsequently found not to have committed an offense involving sexual violence under the institution’s code, rules, or set of standards governing student conduct; and (c) adopt a policy for the expungement of such notation for good cause shown and after a period of three years.","type":"section","prefixes":["B"],"prefix":"B","entire_prefix":"B","prefix_anchor":"B","level":1,"prior_prefix":"A","next_prefix":"C"},"2":{"id":308365,"text":"The institution shall remove from a student’s academic transcript any notation placed on such transcript pursuant to subsection B due to such student’s suspension if the student (i) completed the term and any conditions of the suspension and (ii) has been determined by the institution to be in good standing according to the institution’s code, rules, or set of standards governing such a determination.","type":"section","prefixes":["C"],"prefix":"C","entire_prefix":"C","prefix_anchor":"C","level":1,"prior_prefix":"B","next_prefix":"D"},"3":{"id":308366,"text":"The provisions of this section shall apply only to a student who is taking or has taken a course at a public institution of higher education or private institution of higher education on a campus that is located in the Commonwealth; however, the provisions of this section shall not apply to any public institution of higher education established pursuant to Chapter 25 (§ 23.1-2500 et seq.).","type":"section","prefixes":["D"],"prefix":"D","entire_prefix":"D","prefix_anchor":"D","level":1,"prior_prefix":"C"}},"ancestry":[{"id":16654,"edition_id":1,"name":"General Provisions","identifier":"1","label":"article","depth":4,"order_by":1,"parent_id":14161,"metadata":{},"date_created":"2026-06-26 04:30:57","date_modified":"2026-06-26 04:30:57","permalink":{"id":185425,"object_type":"structure","relational_id":16654,"identifier":"1","token":"23.1\/II\/9\/1","url":"\/23.1\/II\/9\/1\/","edition_id":1,"permalink":0,"preferred":1}},{"id":14161,"edition_id":1,"name":"Academic Policies","identifier":"9","label":"chapter","depth":3,"order_by":1,"parent_id":13112,"metadata":{},"date_created":"2026-06-26 03:47:05","date_modified":"2026-06-26 03:47:05","permalink":{"id":185423,"object_type":"structure","relational_id":14161,"identifier":"9","token":"23.1\/II\/9","url":"\/23.1\/II\/9\/","edition_id":1,"permalink":0,"preferred":1}},{"id":13112,"edition_id":1,"name":"Students and Campus","identifier":"II","label":"subtitle","depth":2,"order_by":1,"parent_id":13111,"metadata":{},"date_created":"2026-06-26 03:44:18","date_modified":"2026-06-26 03:44:18","permalink":{"id":184847,"object_type":"structure","relational_id":13112,"identifier":"II","token":"23.1\/II","url":"\/23.1\/II\/","edition_id":1,"permalink":0,"preferred":1}},{"id":13111,"edition_id":1,"name":"Institutions of Higher Education; Other Educational and Cultural Institutions","identifier":"23.1","label":"title","depth":1,"order_by":1,"parent_id":null,"metadata":{},"date_created":"2026-06-26 03:44:18","date_modified":"2026-06-26 03:44:18","permalink":{"id":184581,"object_type":"structure","relational_id":13111,"identifier":"23.1","token":"23.1","url":"\/23.1\/","edition_id":1,"permalink":0,"preferred":1}}],"structure_contents":[{"id":86112,"structure_id":16654,"section_number":"23.1-900","catch_line":"Academic transcripts; suspension, permanent dismissal, or withdrawal from institution","url":"\/23.1-900\/","token":"23.1\/II\/9\/1\/23.1-900","metadata":false},{"id":75078,"structure_id":16654,"section_number":"23.1-900.01","catch_line":"Diplomas; proof of education; method","url":"\/23.1-900.01\/","token":"23.1\/II\/9\/1\/23.1-900.01","metadata":false},{"id":73999,"structure_id":16654,"section_number":"23.1-900.1","catch_line":"Repealed","url":"\/23.1-900.1\/","token":"23.1\/II\/9\/1\/23.1-900.1","metadata":false},{"id":83701,"structure_id":16654,"section_number":"23.1-900.2","catch_line":"Release of student transcripts","url":"\/23.1-900.2\/","token":"23.1\/II\/9\/1\/23.1-900.2","metadata":false}],"next_section":{"id":75078,"structure_id":16654,"section_number":"23.1-900.01","catch_line":"Diplomas; proof of education; method","url":"\/23.1-900.01\/","token":"23.1\/II\/9\/1\/23.1-900.01","metadata":false},"metadata":false,"official_url":"https:\/\/law.lis.virginia.gov\/vacode\/23.1-900\/","history_text":"

This law was first created in 2015. The record of its establishment is cataloged in chapter 771<\/a> of that year\u2019s edition of \u201cActs of Assembly,\u201d the annual state publication listing all changes made to the Code of Virginia in that year. It has been modified 2 times. Those modifications are cataloged by \u201cThe Acts of Assembly,\u201d a state publication, by year and chapter. Those modifications that can be read on the General Assembly\u2019s website will be linked accordingly. Those modifications are as follows: in 2016, chapter 588<\/a>; in 2020, chapter 433<\/a>.<\/p>","references":false,"refers_to":[{"id":73805,"section_number":"23.1-1220","catch_line":"Definitions","order_by":null,"url":"\/23.1-1220\/"},{"id":64714,"section_number":"23.1-2500","catch_line":"Corporate name; name of the Institute","order_by":null,"url":"\/23.1-2500\/"},{"id":82458,"section_number":"23.1-628","catch_line":"Tuition Assistance Grant Program","order_by":null,"url":"\/23.1-628\/"}],"permalink":{"id":185427,"object_type":"law","relational_id":86112,"identifier":"23.1-900","token":"23.1\/II\/9\/1\/23.1-900","url":"\/23.1-900\/","edition_id":1,"permalink":0,"preferred":1},"url":"\/23.1-900\/","token":"23.1\/II\/9\/1\/23.1-900","dublin_core":{"Title":"Academic transcripts; suspension, permanent dismissal, or withdrawal from institution","Type":"Text","Format":"text\/html","Identifier":"\u00a7 23.1-900","Relation":"Code of Virginia"},"html":"\n\t\t\t\t\t\t

A.<\/span> As used in this section, “sexual violence<\/span>” means physical sexual acts perpetrated against a person’s will or against a person incapable of giving consent. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

B.<\/span> The registrar of each (i) private institution of higher education<\/span> that is eligible to participate in the Tuition Assistance Grant Program pursuant to the Tuition Assistance Grant Act (§ 23.1-628<\/a> et seq.) or to receive project financing from the Virginia College Building Authority pursuant to Article 2 (§ 23.1-1220<\/a> et seq.) of Chapter 12 and (ii) public institution of higher education<\/span>, or the other employee, office, or department of the institution that is responsible for maintaining student academic records, shall include a prominent notation on the academic transcript<\/span> of each student who has been suspended for, has been permanently dismissed for, or withdraws from the institution while under investigation for an offense<\/span> involving sexual violence<\/span> under the institution’s code, rules, or set of standards governing student conduct stating that such student was suspended for, was permanently dismissed for, or withdrew from the institution while under investigation for an offense<\/span> involving sexual violence<\/span> under the institution’s code, rules, or set of standards. Such notation shall be substantially in the following form: “[Suspended, Dismissed, or Withdrew while under investigation] for a violation of [insert name of institution's code, rules, or set of standards].” Each such institution shall (a) notify each student that any such suspension, permanent dismissal<\/span>, or withdrawal will be documented on the student’s academic transcript<\/span>; (b) adopt a procedure for removing such notation from the academic transcript<\/span> of any student who is subsequently found not to have committed an offense<\/span> involving sexual violence<\/span> under the institution’s code, rules, or set of standards governing student conduct; and (c) adopt a policy for the expungement of such notation for good cause shown and after a period of three years. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

C.<\/span> The institution shall remove from a student’s academic transcript<\/span> any notation placed on such transcript<\/span> pursuant to subsection B due to such student’s suspension if the student (i) completed the term and any conditions of the suspension and (ii) has been determined by the institution to be in good standing according to the institution’s code, rules, or set of standards governing such a determination. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

D.<\/span> The provisions of this section shall apply only to a student who is taking or has taken a course at a public institution of higher education<\/span> or private institution of higher education<\/span> on a campus that is located in the Commonwealth; however, the provisions of this section shall not apply to any public institution of higher education<\/span> established pursuant to Chapter 25 (§ 23.1-2500<\/a> et seq.). <\/i><\/a><\/p><\/section>","plain_text":" CODE OF VIRGINIA\n\nACADEMIC TRANSCRIPTS; SUSPENSION, PERMANENT DISMISSAL, OR WITHDRAWAL FROM\nINSTITUTION (\u00a7 23.1-900)\n\nA. As used in this section, “sexual violence” means physical sexual\nacts perpetrated against a person’s will or against a person incapable of\ngiving consent.\n\nB. The registrar of each (i) private institution of higher education that is\neligible to participate in the Tuition Assistance Grant Program pursuant to the\nTuition Assistance Grant Act (§ 23.1-628 et seq.) or to receive project\nfinancing from the Virginia College Building Authority pursuant to Article 2\n(§ 23.1-1220 et seq.) of Chapter 12 and (ii) public institution of higher\neducation, or the other employee, office, or department of the institution that\nis responsible for maintaining student academic records, shall include a\nprominent notation on the academic transcript of each student who has been\nsuspended for, has been permanently dismissed for, or withdraws from the\ninstitution while under investigation for an offense involving sexual violence\nunder the institution’s code, rules, or set of standards governing student\nconduct stating that such student was suspended for, was permanently dismissed\nfor, or withdrew from the institution while under investigation for an offense\ninvolving sexual violence under the institution’s code, rules, or set of\nstandards. Such notation shall be substantially in the following form:\n“[Suspended, Dismissed, or Withdrew while under investigation] for a\nviolation of [insert name of institution's code, rules, or set of\nstandards].” Each such institution shall (a) notify each student that any\nsuch suspension, permanent dismissal, or withdrawal will be documented on the\nstudent’s academic transcript; (b) adopt a procedure for removing such\nnotation from the academic transcript of any student who is subsequently found\nnot to have committed an offense involving sexual violence under the\ninstitution’s code, rules, or set of standards governing student conduct;\nand (c) adopt a policy for the expungement of such notation for good cause shown\nand after a period of three years.\n\nC. The institution shall remove from a student’s academic transcript any\nnotation placed on such transcript pursuant to subsection B due to such\nstudent’s suspension if the student (i) completed the term and any\nconditions of the suspension and (ii) has been determined by the institution to\nbe in good standing according to the institution’s code, rules, or set of\nstandards governing such a determination.\n\nD. The provisions of this section shall apply only to a student who is taking or\nhas taken a course at a public institution of higher education or private\ninstitution of higher education on a campus that is located in the Commonwealth;\nhowever, the provisions of this section shall not apply to any public\ninstitution of higher education established pursuant to Chapter 25 (§\n23.1-2500 et seq.).\n\nHISTORY: 2015, c. 771, \u00a7 23-9.2:18; 2016, c. 588; 2020, c. 433.","edition":{"id":1,"name":"2025","slug":"2025","date_created":"2026-06-21 22:39:22","date_modified":"2026-06-21 22:39:22","current":1,"order_by":1,"last_import":null}}