{"formats":[{"name":"JSON","format":"json","url":"\/downloads\/2025\/code-json\/3.2-4770.json"},{"name":"Plain Text","format":"text","url":"\/downloads\/2025\/code-text\/3.2-4770.txt"},{"name":"XML","format":"xml","url":"\/downloads\/2025\/code-xml\/3.2-4770.xml"},{"name":"HTML","format":"html","url":"\/downloads\/2025\/code-html\/3.2-4770.html"}],"law_id":81734,"edition_id":1,"section_id":81734,"structure_id":13866,"section_number":"3.2-4770","catch_line":"Records to be kept by cotton handler","history":"2000, c. 584, \u00a7 3.1-722.38; 2008, c. 860.","full_text":"A\n\nEvery cotton gin shall keep an accurate daily record of the cotton received from each consignor and ginned. The record shall contain:1\n\nThe name and address of the consignor of the cotton;2\n\nThe date that the cotton gin received the cotton;3\n\nThe condition, quality, and quantity of the cotton on arrival at the cotton gin;4\n\nThe gross weight of the vehicle containing the cotton, the tare weight for the vehicle used to transport the cotton, and the net weight of the cotton delivered to the cotton gin for final processing into bales of finished cotton;5\n\nA lot number or other identifying mark given to each consignment of cotton by the cotton gin that shall appear on all tags, tickets, or statements and on any other essential records needed to show what cotton was ginned by the cotton gin on behalf of the consignor;6\n\nThe sequentially numbered tag or mark assigned to the cotton bale;7\n\nA report of the finished cotton including the weight, grade, quality and condition;8\n\nA report of credit given for seed obtained during ginning process. If the actual weight of the seed is not determined, the record shall indicate the factor used to calculate weight and the final calculation; and9\n\nAn itemized statement of the charges to be paid to the cotton gin by the consignor in connection with ginning the cotton.B\n\nIf, at any time, the cotton gin alters any record required by subsection A, the cotton gin shall create an addendum to the record indicating the nature of the alteration and the date the alteration was made and sign the addendum to the record with the full name of the person making the addendum.C\n\nEvery cotton warehouse, receiving any cotton for storage, shall promptly maintain an accurate record, showing in detail the following information with reference to the handling and storage of the cotton:1\n\nA daily inventory record consisting of all cotton stored in the warehouse recorded by bale tag number;2\n\nThe receiving record with transactions recorded by bale tag number; and3\n\nThe transfer record with transactions recorded by bale tag number.D\n\nEvery cotton merchant, having received any cotton for transfer, shall promptly maintain an accurate record, showing in detail the following information with reference to the handling and sales of the cotton:1\n\nThe sales record with transactions recorded by bale tag number; and2\n\nThe payable record with transactions recorded by bale tag number.E\n\nEvery cotton handler shall retain all records, including tags or tickers, covering each transaction with each consignor, for a period of three years after the date that the record is required to be made.","order_by":null,"text":{"0":{"id":292786,"text":"Every cotton gin shall keep an accurate daily record of the cotton received from each consignor and ginned. The record shall contain:","type":"section","prefixes":["A"],"prefix":"A","entire_prefix":"A","prefix_anchor":"A","level":1,"next_prefix":"A1"},"1":{"id":292787,"text":"The name and address of the consignor of the cotton;","type":"section","prefixes":["A","1"],"prefix":"1","entire_prefix":"A1","prefix_anchor":"A1","level":2,"prior_prefix":"A","next_prefix":"A2"},"2":{"id":292788,"text":"The date that the cotton gin received the cotton;","type":"section","prefixes":["A","2"],"prefix":"2","entire_prefix":"A2","prefix_anchor":"A2","level":2,"prior_prefix":"A1","next_prefix":"A3"},"3":{"id":292789,"text":"The condition, quality, and quantity of the cotton on arrival at the cotton gin;","type":"section","prefixes":["A","3"],"prefix":"3","entire_prefix":"A3","prefix_anchor":"A3","level":2,"prior_prefix":"A2","next_prefix":"A4"},"4":{"id":292790,"text":"The gross weight of the vehicle containing the cotton, the tare weight for the vehicle used to transport the cotton, and the net weight of the cotton delivered to the cotton gin for final processing into bales of finished cotton;","type":"section","prefixes":["A","4"],"prefix":"4","entire_prefix":"A4","prefix_anchor":"A4","level":2,"prior_prefix":"A3","next_prefix":"A5"},"5":{"id":292791,"text":"A lot number or other identifying mark given to each consignment of cotton by the cotton gin that shall appear on all tags, tickets, or statements and on any other essential records needed to show what cotton was ginned by the cotton gin on behalf of the consignor;","type":"section","prefixes":["A","5"],"prefix":"5","entire_prefix":"A5","prefix_anchor":"A5","level":2,"prior_prefix":"A4","next_prefix":"A6"},"6":{"id":292792,"text":"The sequentially numbered tag or mark assigned to the cotton bale;","type":"section","prefixes":["A","6"],"prefix":"6","entire_prefix":"A6","prefix_anchor":"A6","level":2,"prior_prefix":"A5","next_prefix":"A7"},"7":{"id":292793,"text":"A report of the finished cotton including the weight, grade, quality and condition;","type":"section","prefixes":["A","7"],"prefix":"7","entire_prefix":"A7","prefix_anchor":"A7","level":2,"prior_prefix":"A6","next_prefix":"A8"},"8":{"id":292794,"text":"A report of credit given for seed obtained during ginning process. If the actual weight of the seed is not determined, the record shall indicate the factor used to calculate weight and the final calculation; and","type":"section","prefixes":["A","8"],"prefix":"8","entire_prefix":"A8","prefix_anchor":"A8","level":2,"prior_prefix":"A7","next_prefix":"A9"},"9":{"id":292795,"text":"An itemized statement of the charges to be paid to the cotton gin by the consignor in connection with ginning the cotton.","type":"section","prefixes":["A","9"],"prefix":"9","entire_prefix":"A9","prefix_anchor":"A9","level":2,"prior_prefix":"A8","next_prefix":"B"},"10":{"id":292796,"text":"If, at any time, the cotton gin alters any record required by subsection A, the cotton gin shall create an addendum to the record indicating the nature of the alteration and the date the alteration was made and sign the addendum to the record with the full name of the person making the addendum.","type":"section","prefixes":["B"],"prefix":"B","entire_prefix":"B","prefix_anchor":"B","level":1,"prior_prefix":"A9","next_prefix":"C"},"11":{"id":292797,"text":"Every cotton warehouse, receiving any cotton for storage, shall promptly maintain an accurate record, showing in detail the following information with reference to the handling and storage of the cotton:","type":"section","prefixes":["C"],"prefix":"C","entire_prefix":"C","prefix_anchor":"C","level":1,"prior_prefix":"B","next_prefix":"C1"},"12":{"id":292798,"text":"A daily inventory record consisting of all cotton stored in the warehouse recorded by bale tag number;","type":"section","prefixes":["C","1"],"prefix":"1","entire_prefix":"C1","prefix_anchor":"C1","level":2,"prior_prefix":"C","next_prefix":"C2"},"13":{"id":292799,"text":"The receiving record with transactions recorded by bale tag number; and","type":"section","prefixes":["C","2"],"prefix":"2","entire_prefix":"C2","prefix_anchor":"C2","level":2,"prior_prefix":"C1","next_prefix":"C3"},"14":{"id":292800,"text":"The transfer record with transactions recorded by bale tag number.","type":"section","prefixes":["C","3"],"prefix":"3","entire_prefix":"C3","prefix_anchor":"C3","level":2,"prior_prefix":"C2","next_prefix":"D"},"15":{"id":292801,"text":"Every cotton merchant, having received any cotton for transfer, shall promptly maintain an accurate record, showing in detail the following information with reference to the handling and sales of the cotton:","type":"section","prefixes":["D"],"prefix":"D","entire_prefix":"D","prefix_anchor":"D","level":1,"prior_prefix":"C3","next_prefix":"D1"},"16":{"id":292802,"text":"The sales record with transactions recorded by bale tag number; and","type":"section","prefixes":["D","1"],"prefix":"1","entire_prefix":"D1","prefix_anchor":"D1","level":2,"prior_prefix":"D","next_prefix":"D2"},"17":{"id":292803,"text":"The payable record with transactions recorded by bale tag number.","type":"section","prefixes":["D","2"],"prefix":"2","entire_prefix":"D2","prefix_anchor":"D2","level":2,"prior_prefix":"D1","next_prefix":"E"},"18":{"id":292804,"text":"Every cotton handler shall retain all records, including tags or tickers, covering each transaction with each consignor, for a period of three years after the date that the record is required to be made.","type":"section","prefixes":["E"],"prefix":"E","entire_prefix":"E","prefix_anchor":"E","level":1,"prior_prefix":"D2"}},"ancestry":[{"id":13866,"edition_id":1,"name":"Cotton Handlers","identifier":"5","label":"article","depth":4,"order_by":1,"parent_id":13865,"metadata":{},"date_created":"2026-06-26 03:46:07","date_modified":"2026-06-26 03:46:07","permalink":{"id":196915,"object_type":"structure","relational_id":13866,"identifier":"5","token":"3.2\/III\/47\/5","url":"\/3.2\/III\/47\/5\/","edition_id":1,"permalink":0,"preferred":1}},{"id":13865,"edition_id":1,"name":"Sale of Farm Produce","identifier":"47","label":"chapter","depth":3,"order_by":1,"parent_id":13102,"metadata":{},"date_created":"2026-06-26 03:46:07","date_modified":"2026-06-26 03:46:07","permalink":{"id":196649,"object_type":"structure","relational_id":13865,"identifier":"47","token":"3.2\/III\/47","url":"\/3.2\/III\/47\/","edition_id":1,"permalink":0,"preferred":1}},{"id":13102,"edition_id":1,"name":"Production and Sale of Agricultural Products","identifier":"III","label":"subtitle","depth":2,"order_by":1,"parent_id":12793,"metadata":{},"date_created":"2026-06-26 03:44:17","date_modified":"2026-06-26 03:44:17","permalink":{"id":195443,"object_type":"structure","relational_id":13102,"identifier":"III","token":"3.2\/III","url":"\/3.2\/III\/","edition_id":1,"permalink":0,"preferred":1}},{"id":12793,"edition_id":1,"name":"Agriculture, Animal Care, and Food","identifier":"3.2","label":"title","depth":1,"order_by":1,"parent_id":null,"metadata":{},"date_created":"2026-06-26 03:43:53","date_modified":"2026-06-26 03:43:53","permalink":{"id":193939,"object_type":"structure","relational_id":12793,"identifier":"3.2","token":"3.2","url":"\/3.2\/","edition_id":1,"permalink":0,"preferred":1}}],"structure_contents":[{"id":60628,"structure_id":13866,"section_number":"3.2-4764","catch_line":"Definitions","url":"\/3.2-4764\/","token":"3.2\/III\/47\/5\/3.2-4764","metadata":false},{"id":62264,"structure_id":13866,"section_number":"3.2-4765","catch_line":"License required; application; license fee and bond","url":"\/3.2-4765\/","token":"3.2\/III\/47\/5\/3.2-4765","metadata":false},{"id":67220,"structure_id":13866,"section_number":"3.2-4766","catch_line":"Additional information to be reported by cotton gin each license year","url":"\/3.2-4766\/","token":"3.2\/III\/47\/5\/3.2-4766","metadata":false},{"id":60119,"structure_id":13866,"section_number":"3.2-4767","catch_line":"Execution and terms of bond; action","url":"\/3.2-4767\/","token":"3.2\/III\/47\/5\/3.2-4767","metadata":false},{"id":63355,"structure_id":13866,"section_number":"3.2-4768","catch_line":"Duties and powers of Commissioner with respect to bonds","url":"\/3.2-4768\/","token":"3.2\/III\/47\/5\/3.2-4768","metadata":false},{"id":65356,"structure_id":13866,"section_number":"3.2-4769","catch_line":"Investigation by Commissioner; right of entry and inspection","url":"\/3.2-4769\/","token":"3.2\/III\/47\/5\/3.2-4769","metadata":false},{"id":81734,"structure_id":13866,"section_number":"3.2-4770","catch_line":"Records to be kept by cotton handler","url":"\/3.2-4770\/","token":"3.2\/III\/47\/5\/3.2-4770","metadata":false},{"id":57976,"structure_id":13866,"section_number":"3.2-4771","catch_line":"Record and accounts to be provided to consignor","url":"\/3.2-4771\/","token":"3.2\/III\/47\/5\/3.2-4771","metadata":false},{"id":54894,"structure_id":13866,"section_number":"3.2-4772","catch_line":"Certificate establishing condition, quality, grade to be furnished","url":"\/3.2-4772\/","token":"3.2\/III\/47\/5\/3.2-4772","metadata":false},{"id":68560,"structure_id":13866,"section_number":"3.2-4773","catch_line":"Identification of finished bales of cotton","url":"\/3.2-4773\/","token":"3.2\/III\/47\/5\/3.2-4773","metadata":false},{"id":61052,"structure_id":13866,"section_number":"3.2-4774","catch_line":"Denial, suspension, or revocation of a license","url":"\/3.2-4774\/","token":"3.2\/III\/47\/5\/3.2-4774","metadata":false},{"id":84326,"structure_id":13866,"section_number":"3.2-4775","catch_line":"Offenses and punishment","url":"\/3.2-4775\/","token":"3.2\/III\/47\/5\/3.2-4775","metadata":false}],"previous_section":{"id":65356,"structure_id":13866,"section_number":"3.2-4769","catch_line":"Investigation by Commissioner; right of entry and inspection","url":"\/3.2-4769\/","token":"3.2\/III\/47\/5\/3.2-4769","metadata":false},"next_section":{"id":57976,"structure_id":13866,"section_number":"3.2-4771","catch_line":"Record and accounts to be provided to consignor","url":"\/3.2-4771\/","token":"3.2\/III\/47\/5\/3.2-4771","metadata":false},"metadata":false,"official_url":"https:\/\/law.lis.virginia.gov\/vacode\/3.2-4770\/","history_text":"

This law was first created in 2000. The record of its establishment is cataloged in chapter 584<\/a> of that year\u2019s edition of \u201cActs of Assembly,\u201d the annual state publication listing all changes made to the Code of Virginia in that year. It has been modified 1 time. Those modifications are cataloged by \u201cThe Acts of Assembly,\u201d a state publication, by year and chapter. Those modifications that can be read on the General Assembly\u2019s website will be linked accordingly. That modification is as follows: in 2008, chapter 860<\/a>.<\/p>","references":[{"id":57976,"section_number":"3.2-4771","catch_line":"Record and accounts to be provided to consignor","order_by":null,"url":"\/3.2-4771\/"}],"refers_to":false,"permalink":{"id":196941,"object_type":"law","relational_id":81734,"identifier":"3.2-4770","token":"3.2\/III\/47\/5\/3.2-4770","url":"\/3.2-4770\/","edition_id":1,"permalink":0,"preferred":1},"url":"\/3.2-4770\/","token":"3.2\/III\/47\/5\/3.2-4770","dublin_core":{"Title":"Records to be kept by cotton handler","Type":"Text","Format":"text\/html","Identifier":"\u00a7 3.2-4770","Relation":"Code of Virginia"},"html":"\n\t\t\t\t\t\t

A.<\/span> Every cotton gin<\/span> shall keep an accurate daily record of the cotton received from each consignor and ginned. The record shall contain: <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

1.<\/span> The name and address of the consignor of the cotton; <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

2.<\/span> The date that the cotton gin<\/span> received the cotton; <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

3.<\/span> The condition, quality, and quantity of the cotton on arrival at the cotton gin<\/span>; <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

4.<\/span> The gross weight of the vehicle containing the cotton, the tare weight for the vehicle used to transport the cotton, and the net weight of the cotton delivered to the cotton gin<\/span> for final processing into bales of finished cotton; <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

5.<\/span> A lot number or other identifying mark given to each consignment of cotton by the cotton gin<\/span> that shall appear on all tags, tickets, or statements and on any other essential records needed to show what cotton was ginned by the cotton gin<\/span> on behalf of the consignor; <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

6.<\/span> The sequentially numbered tag or mark assigned to the cotton bale; <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

7.<\/span> A report of the finished cotton including the weight, grade, quality and condition; <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

8.<\/span> A report of credit given for seed obtained during ginning process. If the actual weight of the seed is not determined, the record shall indicate the factor used to calculate weight and the final calculation; and <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

9.<\/span> An itemized statement of the charges to be paid to the cotton gin<\/span> by the consignor in connection with ginning the cotton. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

B.<\/span> If, at any time, the cotton gin<\/span> alters any record required by subsection A, the cotton gin<\/span> shall create an addendum<\/span> to the record indicating the nature of the alteration and the date the alteration was made and sign the addendum<\/span> to the record with the full name of the person making the addendum<\/span>. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

C.<\/span> Every cotton warehouse<\/span>, receiving any cotton for storage, shall promptly maintain an accurate record, showing in detail the following information with reference to the handling and storage of the cotton: <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

1.<\/span> A daily inventory record consisting of all cotton stored in the warehouse recorded by bale tag number; <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

2.<\/span> The receiving record with transactions recorded by bale tag number; and <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

3.<\/span> The transfer record with transactions recorded by bale tag number. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

D.<\/span> Every cotton merchant<\/span>, having received any cotton for transfer, shall promptly maintain an accurate record, showing in detail the following information with reference to the handling and sales of the cotton: <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

1.<\/span> The sales record with transactions recorded by bale tag number; and <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

2.<\/span> The payable record with transactions recorded by bale tag number. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

E.<\/span> Every cotton handler<\/span> shall retain all records, including tags or tickers, covering each transaction with each consignor, for a period of three years after the date that the record is required to be made. <\/i><\/a><\/p><\/section>","plain_text":" CODE OF VIRGINIA\n\nRECORDS TO BE KEPT BY COTTON HANDLER (\u00a7 3.2-4770)\n\nA. Every cotton gin shall keep an accurate daily record of the cotton received\nfrom each consignor and ginned. The record shall contain:\n\n 1. The name and address of the consignor of the cotton;\n\n 2. The date that the cotton gin received the cotton;\n\n 3. The condition, quality, and quantity of the cotton on arrival at the cotton\n gin;\n\n 4. The gross weight of the vehicle containing the cotton, the tare weight for\n the vehicle used to transport the cotton, and the net weight of the cotton\n delivered to the cotton gin for final processing into bales of finished\n cotton;\n\n 5. A lot number or other identifying mark given to each consignment of cotton\n by the cotton gin that shall appear on all tags, tickets, or statements and on\n any other essential records needed to show what cotton was ginned by the\n cotton gin on behalf of the consignor;\n\n 6. The sequentially numbered tag or mark assigned to the cotton bale;\n\n 7. A report of the finished cotton including the weight, grade, quality and\n condition;\n\n 8. A report of credit given for seed obtained during ginning process. If the\n actual weight of the seed is not determined, the record shall indicate the\n factor used to calculate weight and the final calculation; and\n\n 9. An itemized statement of the charges to be paid to the cotton gin by the\n consignor in connection with ginning the cotton.\n\nB. If, at any time, the cotton gin alters any record required by subsection A,\nthe cotton gin shall create an addendum to the record indicating the nature of\nthe alteration and the date the alteration was made and sign the addendum to the\nrecord with the full name of the person making the addendum.\n\nC. Every cotton warehouse, receiving any cotton for storage, shall promptly\nmaintain an accurate record, showing in detail the following information with\nreference to the handling and storage of the cotton:\n\n 1. A daily inventory record consisting of all cotton stored in the warehouse\n recorded by bale tag number;\n\n 2. The receiving record with transactions recorded by bale tag number; and\n\n 3. The transfer record with transactions recorded by bale tag number.\n\nD. Every cotton merchant, having received any cotton for transfer, shall\npromptly maintain an accurate record, showing in detail the following\ninformation with reference to the handling and sales of the cotton:\n\n 1. The sales record with transactions recorded by bale tag number; and\n\n 2. The payable record with transactions recorded by bale tag number.\n\nE. Every cotton handler shall retain all records, including tags or tickers,\ncovering each transaction with each consignor, for a period of three years after\nthe date that the record is required to be made.\n\nHISTORY: 2000, c. 584, \u00a7 3.1-722.38; 2008, c. 860.","edition":{"id":1,"name":"2025","slug":"2025","date_created":"2026-06-21 22:39:22","date_modified":"2026-06-21 22:39:22","current":1,"order_by":1,"last_import":null}}