{"formats":[{"name":"JSON","format":"json","url":"\/downloads\/2025\/code-json\/32.1-116.1.json"},{"name":"Plain Text","format":"text","url":"\/downloads\/2025\/code-text\/32.1-116.1.txt"},{"name":"XML","format":"xml","url":"\/downloads\/2025\/code-xml\/32.1-116.1.xml"},{"name":"HTML","format":"html","url":"\/downloads\/2025\/code-html\/32.1-116.1.html"}],"law_id":66206,"edition_id":1,"section_id":66206,"structure_id":15330,"section_number":"32.1-116.1","catch_line":"Prehospital patient care reporting procedure; trauma registry; confidentiality","history":"1987, c. 480; 2002, cc. 568, 658; 2003, c. 471; 2006, c. 412; 2007, c. 13; 2008, c. 563; 2012, cc. 402, 803, 835; 2018, c. 195; 2020, c. 883.","full_text":"A\n\nIn order to collect data on the incidence, severity, and cause of trauma; integrate the information available from other state agencies on trauma; improve the delivery of prehospital and hospital emergency medical services, the quality of patient care, and access to medical services; and make other system improvements, there is hereby established the Emergency Medical Services Patient Care Information System. The Emergency Medical Services Patient Care Information System shall include the Virginia Emergency Medical Services (EMS) Registry and the Virginia Statewide Trauma Registry.B\n\nAll licensed emergency medical services agencies shall participate in the Virginia EMS Registry by making available to the Commissioner or his designees the minimum data set in the format prescribed by the Board or any other format which contain equivalent information and meets any technical specifications of the Board. The minimum data set shall include, but not be limited to, the type of medical emergency or nature of the call, the response time, the treatment provided and other items as prescribed by the Board.\n\t\t\tEach licensed emergency medical services agency shall, upon request, disclose the prehospital care report to law-enforcement officials (i) when the patient is the victim of a crime or (ii) when the patient is in the custody of the law-enforcement officials and has received emergency medical services or has refused emergency medical services.\n\t\t\tThe Commissioner may delegate the responsibility for collection of this data to the Office of Emergency Medical Services personnel or individuals under contract to the Office. The Advisory Board shall assist in the design, implementation, subsequent revisions and analyses of the data from the Virginia EMS Registry.C\n\nAll licensed hospitals which render emergency medical services shall participate in the Virginia Statewide Trauma Registry by making available to the Commissioner or his designees abstracts of the records of all patients admitted to the institutions with diagnoses related to trauma. The abstracts shall be submitted in the format prescribed by the Department and shall include the minimum data set prescribed by the Board. Such abstracts shall also be provided to regional emergency medical services councils upon request, for uses limited to monitoring and improving the quality of emergency medical services pursuant to § 32.1-111.3.\n\t\t\tThe Commissioner shall seek the advice and assistance of the Advisory Board and the Trauma System Oversight and Management Committee in the design, implementation, subsequent revisions and analyses of the Virginia Statewide Trauma Registry.D\n\nPatient and other data or information submitted to the trauma registry or transmitted to the Commissioner, the Advisory Board, any committee acting on behalf of the Advisory Board, any hospital or prehospital care provider, any regional emergency medical services council, permitted emergency medical services agency, or other group or committee for the purpose of monitoring and improving the quality of care pursuant to § 32.1-111.3, shall be privileged and shall not be disclosed or obtained by legal discovery proceedings, unless disclosure is made in accordance with § 32.1-116.2 or a circuit court, after a hearing and for good cause shown arising from extraordinary circumstances, orders disclosure of such data.E\n\nThe Commissioner shall make available and share all information contained in the Virginia Statewide Trauma Registry with the Department for Aging and Rehabilitative Services so that the Department may develop and implement programs and services for persons suffering from brain injuries and spinal cord injuries.","order_by":null,"text":{"0":{"id":240481,"text":"In order to collect data on the incidence, severity, and cause of trauma; integrate the information available from other state agencies on trauma; improve the delivery of prehospital and hospital emergency medical services, the quality of patient care, and access to medical services; and make other system improvements, there is hereby established the Emergency Medical Services Patient Care Information System. The Emergency Medical Services Patient Care Information System shall include the Virginia Emergency Medical Services (EMS) Registry and the Virginia Statewide Trauma Registry.","type":"section","prefixes":["A"],"prefix":"A","entire_prefix":"A","prefix_anchor":"A","level":1,"next_prefix":"B"},"1":{"id":240482,"text":"All licensed emergency medical services agencies shall participate in the Virginia EMS Registry by making available to the Commissioner or his designees the minimum data set in the format prescribed by the Board or any other format which contain equivalent information and meets any technical specifications of the Board. The minimum data set shall include, but not be limited to, the type of medical emergency or nature of the call, the response time, the treatment provided and other items as prescribed by the Board.\n\t\t\tEach licensed emergency medical services agency shall, upon request, disclose the prehospital care report to law-enforcement officials (i) when the patient is the victim of a crime or (ii) when the patient is in the custody of the law-enforcement officials and has received emergency medical services or has refused emergency medical services.\n\t\t\tThe Commissioner may delegate the responsibility for collection of this data to the Office of Emergency Medical Services personnel or individuals under contract to the Office. The Advisory Board shall assist in the design, implementation, subsequent revisions and analyses of the data from the Virginia EMS Registry.","type":"section","prefixes":["B"],"prefix":"B","entire_prefix":"B","prefix_anchor":"B","level":1,"prior_prefix":"A","next_prefix":"C"},"2":{"id":240483,"text":"All licensed hospitals which render emergency medical services shall participate in the Virginia Statewide Trauma Registry by making available to the Commissioner or his designees abstracts of the records of all patients admitted to the institutions with diagnoses related to trauma. The abstracts shall be submitted in the format prescribed by the Department and shall include the minimum data set prescribed by the Board. Such abstracts shall also be provided to regional emergency medical services councils upon request, for uses limited to monitoring and improving the quality of emergency medical services pursuant to § 32.1-111.3.\n\t\t\tThe Commissioner shall seek the advice and assistance of the Advisory Board and the Trauma System Oversight and Management Committee in the design, implementation, subsequent revisions and analyses of the Virginia Statewide Trauma Registry.","type":"section","prefixes":["C"],"prefix":"C","entire_prefix":"C","prefix_anchor":"C","level":1,"prior_prefix":"B","next_prefix":"D"},"3":{"id":240484,"text":"Patient and other data or information submitted to the trauma registry or transmitted to the Commissioner, the Advisory Board, any committee acting on behalf of the Advisory Board, any hospital or prehospital care provider, any regional emergency medical services council, permitted emergency medical services agency, or other group or committee for the purpose of monitoring and improving the quality of care pursuant to § 32.1-111.3, shall be privileged and shall not be disclosed or obtained by legal discovery proceedings, unless disclosure is made in accordance with § 32.1-116.2 or a circuit court, after a hearing and for good cause shown arising from extraordinary circumstances, orders disclosure of such data.","type":"section","prefixes":["D"],"prefix":"D","entire_prefix":"D","prefix_anchor":"D","level":1,"prior_prefix":"C","next_prefix":"E"},"4":{"id":240485,"text":"The Commissioner shall make available and share all information contained in the Virginia Statewide Trauma Registry with the Department for Aging and Rehabilitative Services so that the Department may develop and implement programs and services for persons suffering from brain injuries and spinal cord injuries.","type":"section","prefixes":["E"],"prefix":"E","entire_prefix":"E","prefix_anchor":"E","level":1,"prior_prefix":"D"}},"ancestry":[{"id":15330,"edition_id":1,"name":"Emergency Medical Services Patient Care Information System","identifier":"3.1","label":"article","depth":3,"order_by":1,"parent_id":13670,"metadata":{},"date_created":"2026-06-26 03:54:01","date_modified":"2026-06-26 03:54:01","permalink":{"id":202679,"object_type":"structure","relational_id":15330,"identifier":"3.1","token":"32.1\/4\/3.1","url":"\/32.1\/4\/3.1\/","edition_id":1,"permalink":0,"preferred":1}},{"id":13670,"edition_id":1,"name":"Health Care Planning","identifier":"4","label":"chapter","depth":2,"order_by":1,"parent_id":12727,"metadata":{},"date_created":"2026-06-26 03:45:31","date_modified":"2026-06-26 03:45:31","permalink":{"id":202389,"object_type":"structure","relational_id":13670,"identifier":"4","token":"32.1\/4","url":"\/32.1\/4\/","edition_id":1,"permalink":0,"preferred":1}},{"id":12727,"edition_id":1,"name":"Health","identifier":"32.1","label":"title","depth":1,"order_by":1,"parent_id":null,"metadata":{},"date_created":"2026-06-26 03:43:50","date_modified":"2026-06-26 03:43:50","permalink":{"id":201099,"object_type":"structure","relational_id":12727,"identifier":"32.1","token":"32.1","url":"\/32.1\/","edition_id":1,"permalink":0,"preferred":1}}],"structure_contents":[{"id":66206,"structure_id":15330,"section_number":"32.1-116.1","catch_line":"Prehospital patient care reporting procedure; trauma registry; confidentiality","url":"\/32.1-116.1\/","token":"32.1\/4\/3.1\/32.1-116.1","metadata":false},{"id":75620,"structure_id":15330,"section_number":"32.1-116.1:1","catch_line":"Disclosure of medical records","url":"\/32.1-116.1_1\/","token":"32.1\/4\/3.1\/32.1-116.1_1","metadata":false},{"id":58362,"structure_id":15330,"section_number":"32.1-116.1:2","catch_line":"Expired","url":"\/32.1-116.1_2\/","token":"32.1\/4\/3.1\/32.1-116.1_2","metadata":false},{"id":75772,"structure_id":15330,"section_number":"32.1-116.2","catch_line":"Confidential nature of information supplied; publication; liability protections","url":"\/32.1-116.2\/","token":"32.1\/4\/3.1\/32.1-116.2","metadata":false},{"id":81701,"structure_id":15330,"section_number":"32.1-116.3","catch_line":"Reporting of communicable diseases; definitions","url":"\/32.1-116.3\/","token":"32.1\/4\/3.1\/32.1-116.3","metadata":false}],"next_section":{"id":75620,"structure_id":15330,"section_number":"32.1-116.1:1","catch_line":"Disclosure of medical records","url":"\/32.1-116.1_1\/","token":"32.1\/4\/3.1\/32.1-116.1_1","metadata":false},"metadata":false,"official_url":"https:\/\/law.lis.virginia.gov\/vacode\/32.1-116.1\/","history_text":"

This law was first created in 1987. The record of its establishment is cataloged in chapter 480 of that year\u2019s edition of \u201cActs of Assembly,\u201d the annual state publication listing all changes made to the Code of Virginia in that year. Unfortunately, the 1987 \u201cActs\u201d aren\u2019t available online. It has been modified 8 times. Those modifications are cataloged by \u201cThe Acts of Assembly,\u201d a state publication, by year and chapter. Those modifications that can be read on the General Assembly\u2019s website will be linked accordingly. Those modifications are as follows: in 2002, chapters 568<\/a> and 658<\/a>; in 2003, chapter 471<\/a>; in 2006, chapter 412<\/a>; in 2007, chapter 13<\/a>; in 2008, chapter 563<\/a>; in 2012, chapters 402<\/a>, 803<\/a>, and 835<\/a>; in 2018, chapter 195<\/a>; in 2020, chapter 883<\/a>.<\/p>","references":[{"id":73301,"section_number":"32.1-111.3","catch_line":"Statewide Emergency Medical Services Plan; Trauma Triage Plan; Stroke Triage Plan","order_by":null,"url":"\/32.1-111.3\/"},{"id":58930,"section_number":"32.1-127.1:03","catch_line":"Health records privacy","order_by":null,"url":"\/32.1-127.1_03\/"},{"id":72858,"section_number":"40.1-8","catch_line":"Other officers to furnish information; protected health information under certain circumstances","order_by":null,"url":"\/40.1-8\/"}],"refers_to":[{"id":73301,"section_number":"32.1-111.3","catch_line":"Statewide Emergency Medical Services Plan; Trauma Triage Plan; Stroke Triage Plan","order_by":null,"url":"\/32.1-111.3\/"},{"id":75772,"section_number":"32.1-116.2","catch_line":"Confidential nature of information supplied; publication; liability protections","order_by":null,"url":"\/32.1-116.2\/"}],"permalink":{"id":202681,"object_type":"law","relational_id":66206,"identifier":"32.1-116.1","token":"32.1\/4\/3.1\/32.1-116.1","url":"\/32.1-116.1\/","edition_id":1,"permalink":0,"preferred":1},"url":"\/32.1-116.1\/","token":"32.1\/4\/3.1\/32.1-116.1","dublin_core":{"Title":"Prehospital patient care reporting procedure; trauma registry; confidentiality","Type":"Text","Format":"text\/html","Identifier":"\u00a7 32.1-116.1","Relation":"Code of Virginia"},"html":"\n\t\t\t\t\t\t

A.<\/span> In order<\/span> to collect data on the incidence, severity, and cause of trauma; integrate the information available from other state agencies on trauma; improve the delivery of prehospital and hospital emergency medical services, the quality of patient care, and access to medical services; and make other system improvements, there is hereby established the Emergency Medical Services Patient Care Information System. The Emergency Medical Services Patient Care Information System shall include the Virginia Emergency Medical Services (EMS) Registry and the Virginia Statewide Trauma Registry. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

B.<\/span> All licensed emergency medical services agencies shall participate in the Virginia EMS Registry by making available to the Commissioner<\/span> or his designees the minimum data set in the format prescribed by the Board<\/span> or any other format which contain equivalent information and meets any technical specifications of the Board<\/span>. The minimum data set shall include, but not be limited to, the type of medical emergency or nature of the call, the response time, the treatment provided and other items as prescribed by the Board<\/span>.\n\t\t\tEach licensed emergency medical services agency shall, upon request, disclose the prehospital care report to law<\/span>-enforcement officials (i) when the patient is the victim of a crime<\/span> or (ii) when the patient is in the custody<\/span> of the law<\/span>-enforcement officials and has received emergency medical services or has refused emergency medical services.\n\t\t\tThe Commissioner<\/span> may delegate the responsibility for collection of this data to the Office of Emergency Medical Services personnel or individuals under contract<\/span> to the Office. The Advisory Board<\/span> shall assist in the design, implementation, subsequent revisions and analyses of the data from the Virginia EMS Registry. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

C.<\/span> All licensed hospitals which render emergency medical services shall participate in the Virginia Statewide Trauma Registry by making available to the Commissioner<\/span> or his designees abstracts of the records of all patients admitted to the institutions with diagnoses related to trauma. The abstracts shall be submitted in the format prescribed by the Department<\/span> and shall include the minimum data set prescribed by the Board<\/span>. Such abstracts shall also be provided to regional emergency medical services councils upon request, for uses limited to monitoring and improving the quality of emergency medical services pursuant to § 32.1-111.3<\/a>.\n\t\t\tThe Commissioner<\/span> shall seek the advice and assistance of the Advisory Board<\/span> and the Trauma System Oversight and Management Committee in the design, implementation, subsequent revisions and analyses of the Virginia Statewide Trauma Registry. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

D.<\/span> Patient and other data or information submitted to the trauma registry or transmitted to the Commissioner<\/span>, the Advisory Board<\/span>, any committee acting on behalf of the Advisory Board<\/span>, any hospital or prehospital care provider, any regional emergency medical services council, permitted emergency medical services agency, or other group or committee for the purpose of monitoring and improving the quality of care pursuant to § 32.1-111.3<\/a>, shall be privileged and shall not be disclosed or obtained by legal discovery<\/span> proceedings, unless disclosure is made in accordance with § 32.1-116.2<\/a> or a circuit<\/span> court<\/span>, after a hearing<\/span> and for good cause shown arising from extraordinary circumstances, orders<\/span> disclosure of such data. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

E.<\/span> The Commissioner<\/span> shall make available and share all information contained in the Virginia Statewide Trauma Registry with the Department<\/span> for Aging and Rehabilitative Services so that the Department<\/span> may develop and implement programs and services for persons<\/span> suffering from brain injuries and spinal cord injuries. <\/i><\/a><\/p><\/section>","plain_text":" CODE OF VIRGINIA\n\nPREHOSPITAL PATIENT CARE REPORTING PROCEDURE; TRAUMA REGISTRY; CONFIDENTIALITY\n(\u00a7 32.1-116.1)\n\nA. In order to collect data on the incidence, severity, and cause of trauma;\nintegrate the information available from other state agencies on trauma; improve\nthe delivery of prehospital and hospital emergency medical services, the quality\nof patient care, and access to medical services; and make other system\nimprovements, there is hereby established the Emergency Medical Services Patient\nCare Information System. The Emergency Medical Services Patient Care Information\nSystem shall include the Virginia Emergency Medical Services (EMS) Registry and\nthe Virginia Statewide Trauma Registry.\n\nB. All licensed emergency medical services agencies shall participate in the\nVirginia EMS Registry by making available to the Commissioner or his designees\nthe minimum data set in the format prescribed by the Board or any other format\nwhich contain equivalent information and meets any technical specifications of\nthe Board. The minimum data set shall include, but not be limited to, the type\nof medical emergency or nature of the call, the response time, the treatment\nprovided and other items as prescribed by the Board.\n\t\t\tEach licensed emergency medical services agency shall, upon request, disclose\nthe prehospital care report to law-enforcement officials (i) when the patient is\nthe victim of a crime or (ii) when the patient is in the custody of the\nlaw-enforcement officials and has received emergency medical services or has\nrefused emergency medical services.\n\t\t\tThe Commissioner may delegate the responsibility for collection of this data\nto the Office of Emergency Medical Services personnel or individuals under\ncontract to the Office. The Advisory Board shall assist in the design,\nimplementation, subsequent revisions and analyses of the data from the Virginia\nEMS Registry.\n\nC. All licensed hospitals which render emergency medical services shall\nparticipate in the Virginia Statewide Trauma Registry by making available to the\nCommissioner or his designees abstracts of the records of all patients admitted\nto the institutions with diagnoses related to trauma. The abstracts shall be\nsubmitted in the format prescribed by the Department and shall include the\nminimum data set prescribed by the Board. Such abstracts shall also be provided\nto regional emergency medical services councils upon request, for uses limited\nto monitoring and improving the quality of emergency medical services pursuant\nto § 32.1-111.3.\n\t\t\tThe Commissioner shall seek the advice and assistance of the Advisory Board\nand the Trauma System Oversight and Management Committee in the design,\nimplementation, subsequent revisions and analyses of the Virginia Statewide\nTrauma Registry.\n\nD. Patient and other data or information submitted to the trauma registry or\ntransmitted to the Commissioner, the Advisory Board, any committee acting on\nbehalf of the Advisory Board, any hospital or prehospital care provider, any\nregional emergency medical services council, permitted emergency medical\nservices agency, or other group or committee for the purpose of monitoring and\nimproving the quality of care pursuant to § 32.1-111.3, shall be privileged\nand shall not be disclosed or obtained by legal discovery proceedings, unless\ndisclosure is made in accordance with § 32.1-116.2 or a circuit court,\nafter a hearing and for good cause shown arising from extraordinary\ncircumstances, orders disclosure of such data.\n\nE. The Commissioner shall make available and share all information contained in\nthe Virginia Statewide Trauma Registry with the Department for Aging and\nRehabilitative Services so that the Department may develop and implement\nprograms and services for persons suffering from brain injuries and spinal cord\ninjuries.\n\nHISTORY: 1987, c. 480; 2002, cc. 568, 658; 2003, c. 471; 2006, c. 412; 2007, c.\n13; 2008, c. 563; 2012, cc. 402, 803, 835; 2018, c. 195; 2020, c. 883.","edition":{"id":1,"name":"2025","slug":"2025","date_created":"2026-06-21 22:39:22","date_modified":"2026-06-21 22:39:22","current":1,"order_by":1,"last_import":null}}