{"formats":[{"name":"JSON","format":"json","url":"\/downloads\/2025\/code-json\/42.1-82.json"},{"name":"Plain Text","format":"text","url":"\/downloads\/2025\/code-text\/42.1-82.txt"},{"name":"XML","format":"xml","url":"\/downloads\/2025\/code-xml\/42.1-82.xml"},{"name":"HTML","format":"html","url":"\/downloads\/2025\/code-html\/42.1-82.html"}],"law_id":73353,"edition_id":1,"section_id":73353,"structure_id":12940,"section_number":"42.1-82","catch_line":"Duties and powers of Library Board","history":"1976, c. 746; 1977, c. 501; 1981, c. 637; 1990, c. 778; 1994, cc. 64, 955; 2003, cc. 914, 918; 2005, c. 787; 2006, c. 60.","full_text":"A\n\nThe State Library Board shall:1\n\nIssue regulations concerning procedures for the disposal, physical destruction or other disposition of public records containing social security numbers. The procedures shall include all reasonable steps to destroy such documents by (i) shredding, (ii) erasing, or (iii) otherwise modifying the social security numbers in those records to make them unreadable or undecipherable by any means.2\n\nIssue regulations and guidelines designed to facilitate the creation, preservation, storage, filing, reformatting, management, and destruction of public records by agencies. Such regulations shall mandate procedures for records management and include recommendations for the creation, retention, disposal, or other disposition of public records.B\n\nThe State Library Board may establish advisory committees composed of persons with expertise in the matters under consideration to assist the Library Board in developing regulations and guidelines.","order_by":null,"text":{"0":{"id":263967,"text":"The State Library Board shall:","type":"section","prefixes":["A"],"prefix":"A","entire_prefix":"A","prefix_anchor":"A","level":1,"next_prefix":"A1"},"1":{"id":263968,"text":"Issue regulations concerning procedures for the disposal, physical destruction or other disposition of public records containing social security numbers. The procedures shall include all reasonable steps to destroy such documents by (i) shredding, (ii) erasing, or (iii) otherwise modifying the social security numbers in those records to make them unreadable or undecipherable by any means.","type":"section","prefixes":["A","1"],"prefix":"1","entire_prefix":"A1","prefix_anchor":"A1","level":2,"prior_prefix":"A","next_prefix":"A2"},"2":{"id":263969,"text":"Issue regulations and guidelines designed to facilitate the creation, preservation, storage, filing, reformatting, management, and destruction of public records by agencies. Such regulations shall mandate procedures for records management and include recommendations for the creation, retention, disposal, or other disposition of public records.","type":"section","prefixes":["A","2"],"prefix":"2","entire_prefix":"A2","prefix_anchor":"A2","level":2,"prior_prefix":"A1","next_prefix":"B"},"3":{"id":263970,"text":"The State Library Board may establish advisory committees composed of persons with expertise in the matters under consideration to assist the Library Board in developing regulations and guidelines.","type":"section","prefixes":["B"],"prefix":"B","entire_prefix":"B","prefix_anchor":"B","level":1,"prior_prefix":"A2"}},"ancestry":[{"id":12940,"edition_id":1,"name":"Virginia Public Records Act","identifier":"7","label":"chapter","depth":2,"order_by":1,"parent_id":12939,"metadata":{},"date_created":"2026-06-26 03:44:03","date_modified":"2026-06-26 03:44:03","permalink":{"id":221153,"object_type":"structure","relational_id":12940,"identifier":"7","token":"42.1\/7","url":"\/42.1\/7\/","edition_id":1,"permalink":0,"preferred":1}},{"id":12939,"edition_id":1,"name":"Libraries","identifier":"42.1","label":"title","depth":1,"order_by":1,"parent_id":null,"metadata":{},"date_created":"2026-06-26 03:44:03","date_modified":"2026-06-26 03:44:03","permalink":{"id":220815,"object_type":"structure","relational_id":12939,"identifier":"42.1","token":"42.1","url":"\/42.1\/","edition_id":1,"permalink":0,"preferred":1}}],"structure_contents":[{"id":74854,"structure_id":12940,"section_number":"42.1-76","catch_line":"Legislative intent; title of chapter","url":"\/42.1-76\/","token":"42.1\/7\/42.1-76","metadata":false},{"id":61180,"structure_id":12940,"section_number":"42.1-76.1","catch_line":"Notice of Chapter","url":"\/42.1-76.1\/","token":"42.1\/7\/42.1-76.1","metadata":false},{"id":58113,"structure_id":12940,"section_number":"42.1-77","catch_line":"Definitions","url":"\/42.1-77\/","token":"42.1\/7\/42.1-77","metadata":false},{"id":85274,"structure_id":12940,"section_number":"42.1-78","catch_line":"Confidentiality safeguarded","url":"\/42.1-78\/","token":"42.1\/7\/42.1-78","metadata":false},{"id":61369,"structure_id":12940,"section_number":"42.1-79","catch_line":"Records management function vested in The Library of Virginia","url":"\/42.1-79\/","token":"42.1\/7\/42.1-79","metadata":false},{"id":74386,"structure_id":12940,"section_number":"42.1-79.1","catch_line":"Repealed","url":"\/42.1-79.1\/","token":"42.1\/7\/42.1-79.1","metadata":false},{"id":86610,"structure_id":12940,"section_number":"42.1-80","catch_line":"Repealed","url":"\/42.1-80\/","token":"42.1\/7\/42.1-80","metadata":false},{"id":73353,"structure_id":12940,"section_number":"42.1-82","catch_line":"Duties and powers of Library Board","url":"\/42.1-82\/","token":"42.1\/7\/42.1-82","metadata":false},{"id":73183,"structure_id":12940,"section_number":"42.1-83","catch_line":"Repealed","url":"\/42.1-83\/","token":"42.1\/7\/42.1-83","metadata":false},{"id":86822,"structure_id":12940,"section_number":"42.1-84","catch_line":"Repealed","url":"\/42.1-84\/","token":"42.1\/7\/42.1-84","metadata":false},{"id":66498,"structure_id":12940,"section_number":"42.1-85","catch_line":"Records Management Program; agencies to cooperate; agencies to designate records officer","url":"\/42.1-85\/","token":"42.1\/7\/42.1-85","metadata":false},{"id":84716,"structure_id":12940,"section_number":"42.1-86","catch_line":"Essential public records; security recovery copies; disaster plans","url":"\/42.1-86\/","token":"42.1\/7\/42.1-86","metadata":false},{"id":57661,"structure_id":12940,"section_number":"42.1-86.01","catch_line":"Records may be retained in electronic medium","url":"\/42.1-86.01\/","token":"42.1\/7\/42.1-86.01","metadata":false},{"id":71117,"structure_id":12940,"section_number":"42.1-86.1","catch_line":"Disposition of public records","url":"\/42.1-86.1\/","token":"42.1\/7\/42.1-86.1","metadata":false},{"id":81852,"structure_id":12940,"section_number":"42.1-87","catch_line":"Archival public records","url":"\/42.1-87\/","token":"42.1\/7\/42.1-87","metadata":false},{"id":54042,"structure_id":12940,"section_number":"42.1-88","catch_line":"Custodians to deliver all records at expiration of term; penalty for noncompliance","url":"\/42.1-88\/","token":"42.1\/7\/42.1-88","metadata":false},{"id":84495,"structure_id":12940,"section_number":"42.1-89","catch_line":"Petition and court order for return of public records not in authorized possession","url":"\/42.1-89\/","token":"42.1\/7\/42.1-89","metadata":false},{"id":81039,"structure_id":12940,"section_number":"42.1-90","catch_line":"Seizure of public records not in authorized possession","url":"\/42.1-90\/","token":"42.1\/7\/42.1-90","metadata":false},{"id":70466,"structure_id":12940,"section_number":"42.1-90.1","catch_line":"Auditing","url":"\/42.1-90.1\/","token":"42.1\/7\/42.1-90.1","metadata":false},{"id":58901,"structure_id":12940,"section_number":"42.1-91","catch_line":"Repealed","url":"\/42.1-91\/","token":"42.1\/7\/42.1-91","metadata":false},{"id":78061,"structure_id":12940,"section_number":"42.1-91.1","catch_line":"Availability of public records created prior to January 1, 1901","url":"\/42.1-91.1\/","token":"42.1\/7\/42.1-91.1","metadata":false}],"previous_section":{"id":86610,"structure_id":12940,"section_number":"42.1-80","catch_line":"Repealed","url":"\/42.1-80\/","token":"42.1\/7\/42.1-80","metadata":false},"next_section":{"id":73183,"structure_id":12940,"section_number":"42.1-83","catch_line":"Repealed","url":"\/42.1-83\/","token":"42.1\/7\/42.1-83","metadata":false},"metadata":false,"official_url":"https:\/\/law.lis.virginia.gov\/vacode\/42.1-82\/","history_text":"

This law was first created in 1976. The record of its establishment is cataloged in chapter 746 of that year\u2019s edition of \u201cActs of Assembly,\u201d the annual state publication listing all changes made to the Code of Virginia in that year. Unfortunately, the 1976 \u201cActs\u201d aren\u2019t available online. It has been modified 7 times. Those modifications are cataloged by \u201cThe Acts of Assembly,\u201d a state publication, by year and chapter. Those modifications that can be read on the General Assembly\u2019s website will be linked accordingly. Those modifications are as follows: in 1977, chapter 501; in 1981, chapter 637; in 1990, chapter 778; in 1994, chapters 64<\/a> and 955<\/a>; in 2003, chapters 914<\/a> and 918<\/a>; in 2005, chapter 787<\/a>; in 2006, chapter 60<\/a>.<\/p>","references":[{"id":80006,"section_number":"15.2-1242","catch_line":"Minutes of meetings and proceedings","order_by":null,"url":"\/15.2-1242\/"},{"id":63619,"section_number":"15.2-1412","catch_line":"Reproductions of records and documents and legal status thereof; destruction of originals","order_by":null,"url":"\/15.2-1412\/"},{"id":81439,"section_number":"15.2-2241","catch_line":"Mandatory provisions of a subdivision ordinance","order_by":null,"url":"\/15.2-2241\/"},{"id":68420,"section_number":"16.1-69.55","catch_line":"Retention of case records; limitations on enforcement of judgments; extensions","order_by":null,"url":"\/16.1-69.55\/"},{"id":75584,"section_number":"17.1-124","catch_line":"Order books; automated systems","order_by":null,"url":"\/17.1-124\/"},{"id":82793,"section_number":"17.1-213","catch_line":"Disposition of papers in ended cases","order_by":null,"url":"\/17.1-213\/"},{"id":77409,"section_number":"17.1-236","catch_line":"Recordation of plats and maps","order_by":null,"url":"\/17.1-236\/"},{"id":84039,"section_number":"17.1-238","catch_line":"State highway plat book","order_by":null,"url":"\/17.1-238\/"},{"id":66342,"section_number":"17.1-239","catch_line":"Character of books used for recording; standards for microfilm, etc","order_by":null,"url":"\/17.1-239\/"},{"id":71117,"section_number":"42.1-86.1","catch_line":"Disposition of public records","order_by":null,"url":"\/42.1-86.1\/"},{"id":64543,"section_number":"55.1-606","catch_line":"Standards for writings to be docketed or recorded","order_by":null,"url":"\/55.1-606\/"},{"id":86733,"section_number":"58.1-3118","catch_line":"Commissioner to retain original personal property book; reproduction of book; disposition of copies","order_by":null,"url":"\/58.1-3118\/"},{"id":84062,"section_number":"58.1-3301","catch_line":"Form of land book","order_by":null,"url":"\/58.1-3301\/"},{"id":70945,"section_number":"63.2-1245","catch_line":"Separate order book, file and index of adoption cases; to whom available; permanent retention","order_by":null,"url":"\/63.2-1245\/"}],"refers_to":false,"permalink":{"id":221183,"object_type":"law","relational_id":73353,"identifier":"42.1-82","token":"42.1\/7\/42.1-82","url":"\/42.1-82\/","edition_id":1,"permalink":0,"preferred":1},"url":"\/42.1-82\/","token":"42.1\/7\/42.1-82","dublin_core":{"Title":"Duties and powers of Library Board","Type":"Text","Format":"text\/html","Identifier":"\u00a7 42.1-82","Relation":"Code of Virginia"},"html":"\n\t\t\t\t\t\t

A.<\/span> The State Library Board<\/span> shall: <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

1.<\/span> Issue<\/span> regulations concerning procedures for the disposal, physical destruction or other disposition<\/span> of public records<\/span> containing social security numbers. The procedures shall include all reasonable steps to destroy such documents by (i) shredding, (ii) erasing, or (iii) otherwise modifying the social security numbers in those records to make them unreadable or undecipherable by any means. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

2.<\/span> Issue<\/span> regulations and guidelines designed to facilitate the creation, preservation<\/span>, storage, filing, reformatting, management, and destruction of public records<\/span> by agencies. Such regulations shall mandate<\/span> procedures for records management and include recommendations for the creation, retention, disposal, or other disposition<\/span> of public records<\/span>. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

B.<\/span> The State Library Board<\/span> may establish advisory committees composed of persons with expertise in the matters under consideration to assist the Library Board<\/span> in developing regulations and guidelines. <\/i><\/a><\/p><\/section>","plain_text":" CODE OF VIRGINIA\n\nDUTIES AND POWERS OF LIBRARY BOARD (\u00a7 42.1-82)\n\nA. The State Library Board shall:\n\n 1. Issue regulations concerning procedures for the disposal, physical\n destruction or other disposition of public records containing social security\n numbers. The procedures shall include all reasonable steps to destroy such\n documents by (i) shredding, (ii) erasing, or (iii) otherwise modifying the\n social security numbers in those records to make them unreadable or\n undecipherable by any means.\n\n 2. Issue regulations and guidelines designed to facilitate the creation,\n preservation, storage, filing, reformatting, management, and destruction of\n public records by agencies. Such regulations shall mandate procedures for\n records management and include recommendations for the creation, retention,\n disposal, or other disposition of public records.\n\nB. The State Library Board may establish advisory committees composed of persons\nwith expertise in the matters under consideration to assist the Library Board in\ndeveloping regulations and guidelines.\n\nHISTORY: 1976, c. 746; 1977, c. 501; 1981, c. 637; 1990, c. 778; 1994, cc. 64,\n955; 2003, cc. 914, 918; 2005, c. 787; 2006, c. 60.","edition":{"id":1,"name":"2025","slug":"2025","date_created":"2026-06-21 22:39:22","date_modified":"2026-06-21 22:39:22","current":1,"order_by":1,"last_import":null}}