{"formats":[{"name":"JSON","format":"json","url":"\/downloads\/2025\/code-json\/55.1-1815.json"},{"name":"Plain Text","format":"text","url":"\/downloads\/2025\/code-text\/55.1-1815.txt"},{"name":"XML","format":"xml","url":"\/downloads\/2025\/code-xml\/55.1-1815.xml"},{"name":"HTML","format":"html","url":"\/downloads\/2025\/code-html\/55.1-1815.html"}],"law_id":82116,"edition_id":1,"section_id":82116,"structure_id":14602,"section_number":"55.1-1815","catch_line":"Access to association records; association meetings; notice","history":"1989, c. 679, \u00a7 55-510; 1991, c. 667; 1992, cc. 69, 71; 1993, cc. 365, 827; 1999, cc. 594, 654, 1029; 2000, cc. 905, 1008; 2001, c. 419; 2003, c. 442; 2004, c. 193; 2007, c. 675; 2008, cc. 851, 871; 2009, c. 665; 2011, c. 361; 2013, c. 275; 2014, c. 207; 2018, c. 663; 2019, cc. 368, 712; 2020, c. 592; 2021, Sp. Sess. I, cc. 9, 494; 2024, cc. 55, 349.","full_text":"A\n\nThe association shall keep detailed records of receipts and expenditures affecting the operation and administration of the association. All financial books and records shall be kept in accordance with generally accepted accounting practices. The association shall maintain individual assessment account records. The association shall maintain a record of any recorded lien at least as long as the lien remains effective.B\n\nSubject to the provisions of subsection C and so long as the request is for a proper purpose related to his membership in the association, all books and records kept by or on behalf of the association shall be available for examination and copying by a member in good standing or his authorized agent, including:1\n\nThe association’s membership list and addresses, which shall not be used for purposes of pecuniary gain or commercial solicitation; and2\n\nThe actual salary of the six highest compensated employees of the association earning over $75,000 and aggregate salary information of all other employees of the association; however, individual salary information shall not be available for examination and copying during the declarant control period.\n\t\t\t\tNotwithstanding any provision of law to the contrary, this right of examination shall exist without reference to the duration of membership and may be exercised (i) only during reasonable business hours or at a mutually convenient time and location and (ii) upon five business days’ written notice for an association managed by a common interest community manager and 10 business days’ written notice for a self-managed association, which notice reasonably identifies the purpose for the request and the specific books and records of the association requested.C\n\nBooks and records kept by or on behalf of an association may be withheld from inspection and copying to the extent that they concern:1\n\nPersonnel matters relating to specific, identified persons or a person’s medical records;2\n\nContracts, leases, and other commercial transactions to purchase or provide goods or services, currently in or under negotiation;3\n\nPending or probable litigation. For purposes of this subdivision, “probable litigation” means those instances where there has been a specific threat of litigation from a person or the legal counsel of such person;4\n\nMatters involving state or local administrative or other formal proceedings before a government tribunal for enforcement of the association documents or rules and regulations promulgated pursuant to § 55.1-1819;5\n\nCommunications with legal counsel that relate to subdivisions 1 through 4 or that are protected by the attorney-client privilege or the attorney work product doctrine;6\n\nDisclosure of information in violation of law;7\n\nMeeting minutes or other confidential records of an executive session of the board of directors held in accordance with subsection C of § 55.1-1816;8\n\nDocumentation, correspondence, or management or board reports compiled for or on behalf of the association or the board by its agents or committees for consideration by the board in executive session; or9\n\nIndividual lot owner or member files, other than those of the requesting lot owner, including any individual lot owner’s or member’s files kept by or on behalf of the association.D\n\nBooks and records kept by or on behalf of an association shall be withheld from inspection and copying in their entirety only to the extent that an exclusion from disclosure under subsection C applies to the entire content of such books and records. Otherwise, only those portions of the books and records containing information subject to an exclusion under subsection C may be withheld or redacted, and all portions of the books and records that are not so excluded shall be available for examination and copying, provided that the requesting member shall be responsible to the association for paying or reimbursing the association for any reasonable costs incurred by the association in responding to the request for the books and records and review for redaction of the same.E\n\nPrior to providing copies of any books and records to a member in good standing under this section, the association may impose and collect a charge, reflecting the reasonable costs of materials and labor, not to exceed the actual costs of such materials and labor. Charges may be imposed only in accordance with a cost schedule adopted by the board of directors in accordance with this subsection. The cost schedule shall (i) specify the charges for materials and labor, (ii) apply equally to all members in good standing, and (iii) be provided to such requesting member at the time the request is made.F\n\nNotwithstanding the provisions of subsections B and C, all books and records of the association, including individual salary information for all employees and payments to independent contractors, shall be available for examination and copying upon request by a member of the board of directors in the discharge of his duties as a director.G\n\nMeetings of the association shall be held in accordance with the provisions of the bylaws at least once each year after the formation of the association. The bylaws shall specify an officer or his agent who shall, at least 14 days in advance of any annual or regularly scheduled meeting and at least seven days in advance of any other meeting, send to each member notice of the time, place, and purposes of such meeting. In the event of cancellation of any annual meeting of the association at which directors are elected, the seven-day notice of any subsequent meeting scheduled to elect such directors shall include a statement that the meeting is scheduled for the purpose of the election of directors.\n\t\t\tNotice shall be sent by United States mail to all members at the address of their respective lots unless the member has provided to such officer or his agent an address other than the address of the member’s lot. In lieu of sending such notice by United States mail, notice may instead be (i) hand delivered by the officer or his agent, provided that the officer or his agent certifies in writing that notice was delivered to the member, or (ii) sent to the member by electronic mail, provided that the member has elected to receive such notice by electronic mail and, in the event that such electronic mail is returned as undeliverable, notice is subsequently sent by United States mail. Except as provided in subdivision C 7, draft minutes of the board of directors shall be open for inspection and copying (a) within 60 days from the conclusion of the meeting to which such minutes appertain or (b) when such minutes are distributed to board members as part of an agenda package for the next meeting of the board of directors, whichever occurs first.H\n\nUnless expressly prohibited by the governing documents, a member may vote at a meeting of the association in person, by proxy, or by absentee ballot. Such voting may take place by electronic means, provided that the board of directors has adopted guidelines for such voting by electronic means. Members voting by absentee ballot or proxy shall be deemed to be present at the meeting for all purposes.","order_by":null,"text":{"0":{"id":294291,"text":"The association shall keep detailed records of receipts and expenditures affecting the operation and administration of the association. All financial books and records shall be kept in accordance with generally accepted accounting practices. The association shall maintain individual assessment account records. The association shall maintain a record of any recorded lien at least as long as the lien remains effective.","type":"section","prefixes":["A"],"prefix":"A","entire_prefix":"A","prefix_anchor":"A","level":1,"next_prefix":"B"},"1":{"id":294292,"text":"Subject to the provisions of subsection C and so long as the request is for a proper purpose related to his membership in the association, all books and records kept by or on behalf of the association shall be available for examination and copying by a member in good standing or his authorized agent, including:","type":"section","prefixes":["B"],"prefix":"B","entire_prefix":"B","prefix_anchor":"B","level":1,"prior_prefix":"A","next_prefix":"B1"},"2":{"id":294293,"text":"The association’s membership list and addresses, which shall not be used for purposes of pecuniary gain or commercial solicitation; and","type":"section","prefixes":["B","1"],"prefix":"1","entire_prefix":"B1","prefix_anchor":"B1","level":2,"prior_prefix":"B","next_prefix":"B2"},"3":{"id":294294,"text":"The actual salary of the six highest compensated employees of the association earning over $75,000 and aggregate salary information of all other employees of the association; however, individual salary information shall not be available for examination and copying during the declarant control period.\n\t\t\t\tNotwithstanding any provision of law to the contrary, this right of examination shall exist without reference to the duration of membership and may be exercised (i) only during reasonable business hours or at a mutually convenient time and location and (ii) upon five business days’ written notice for an association managed by a common interest community manager and 10 business days’ written notice for a self-managed association, which notice reasonably identifies the purpose for the request and the specific books and records of the association requested.","type":"section","prefixes":["B","2"],"prefix":"2","entire_prefix":"B2","prefix_anchor":"B2","level":2,"prior_prefix":"B1","next_prefix":"C"},"4":{"id":294295,"text":"Books and records kept by or on behalf of an association may be withheld from inspection and copying to the extent that they concern:","type":"section","prefixes":["C"],"prefix":"C","entire_prefix":"C","prefix_anchor":"C","level":1,"prior_prefix":"B2","next_prefix":"C1"},"5":{"id":294296,"text":"Personnel matters relating to specific, identified persons or a person’s medical records;","type":"section","prefixes":["C","1"],"prefix":"1","entire_prefix":"C1","prefix_anchor":"C1","level":2,"prior_prefix":"C","next_prefix":"C2"},"6":{"id":294297,"text":"Contracts, leases, and other commercial transactions to purchase or provide goods or services, currently in or under negotiation;","type":"section","prefixes":["C","2"],"prefix":"2","entire_prefix":"C2","prefix_anchor":"C2","level":2,"prior_prefix":"C1","next_prefix":"C3"},"7":{"id":294298,"text":"Pending or probable litigation. For purposes of this subdivision, “probable litigation” means those instances where there has been a specific threat of litigation from a person or the legal counsel of such person;","type":"section","prefixes":["C","3"],"prefix":"3","entire_prefix":"C3","prefix_anchor":"C3","level":2,"prior_prefix":"C2","next_prefix":"C4"},"8":{"id":294299,"text":"Matters involving state or local administrative or other formal proceedings before a government tribunal for enforcement of the association documents or rules and regulations promulgated pursuant to § 55.1-1819;","type":"section","prefixes":["C","4"],"prefix":"4","entire_prefix":"C4","prefix_anchor":"C4","level":2,"prior_prefix":"C3","next_prefix":"C5"},"9":{"id":294300,"text":"Communications with legal counsel that relate to subdivisions 1 through 4 or that are protected by the attorney-client privilege or the attorney work product doctrine;","type":"section","prefixes":["C","5"],"prefix":"5","entire_prefix":"C5","prefix_anchor":"C5","level":2,"prior_prefix":"C4","next_prefix":"C6"},"10":{"id":294301,"text":"Disclosure of information in violation of law;","type":"section","prefixes":["C","6"],"prefix":"6","entire_prefix":"C6","prefix_anchor":"C6","level":2,"prior_prefix":"C5","next_prefix":"C7"},"11":{"id":294302,"text":"Meeting minutes or other confidential records of an executive session of the board of directors held in accordance with subsection C of § 55.1-1816;","type":"section","prefixes":["C","7"],"prefix":"7","entire_prefix":"C7","prefix_anchor":"C7","level":2,"prior_prefix":"C6","next_prefix":"C8"},"12":{"id":294303,"text":"Documentation, correspondence, or management or board reports compiled for or on behalf of the association or the board by its agents or committees for consideration by the board in executive session; or","type":"section","prefixes":["C","8"],"prefix":"8","entire_prefix":"C8","prefix_anchor":"C8","level":2,"prior_prefix":"C7","next_prefix":"C9"},"13":{"id":294304,"text":"Individual lot owner or member files, other than those of the requesting lot owner, including any individual lot owner’s or member’s files kept by or on behalf of the association.","type":"section","prefixes":["C","9"],"prefix":"9","entire_prefix":"C9","prefix_anchor":"C9","level":2,"prior_prefix":"C8","next_prefix":"D"},"14":{"id":294305,"text":"Books and records kept by or on behalf of an association shall be withheld from inspection and copying in their entirety only to the extent that an exclusion from disclosure under subsection C applies to the entire content of such books and records. Otherwise, only those portions of the books and records containing information subject to an exclusion under subsection C may be withheld or redacted, and all portions of the books and records that are not so excluded shall be available for examination and copying, provided that the requesting member shall be responsible to the association for paying or reimbursing the association for any reasonable costs incurred by the association in responding to the request for the books and records and review for redaction of the same.","type":"section","prefixes":["D"],"prefix":"D","entire_prefix":"D","prefix_anchor":"D","level":1,"prior_prefix":"C9","next_prefix":"E"},"15":{"id":294306,"text":"Prior to providing copies of any books and records to a member in good standing under this section, the association may impose and collect a charge, reflecting the reasonable costs of materials and labor, not to exceed the actual costs of such materials and labor. Charges may be imposed only in accordance with a cost schedule adopted by the board of directors in accordance with this subsection. The cost schedule shall (i) specify the charges for materials and labor, (ii) apply equally to all members in good standing, and (iii) be provided to such requesting member at the time the request is made.","type":"section","prefixes":["E"],"prefix":"E","entire_prefix":"E","prefix_anchor":"E","level":1,"prior_prefix":"D","next_prefix":"F"},"16":{"id":294307,"text":"Notwithstanding the provisions of subsections B and C, all books and records of the association, including individual salary information for all employees and payments to independent contractors, shall be available for examination and copying upon request by a member of the board of directors in the discharge of his duties as a director.","type":"section","prefixes":["F"],"prefix":"F","entire_prefix":"F","prefix_anchor":"F","level":1,"prior_prefix":"E","next_prefix":"G"},"17":{"id":294308,"text":"Meetings of the association shall be held in accordance with the provisions of the bylaws at least once each year after the formation of the association. The bylaws shall specify an officer or his agent who shall, at least 14 days in advance of any annual or regularly scheduled meeting and at least seven days in advance of any other meeting, send to each member notice of the time, place, and purposes of such meeting. In the event of cancellation of any annual meeting of the association at which directors are elected, the seven-day notice of any subsequent meeting scheduled to elect such directors shall include a statement that the meeting is scheduled for the purpose of the election of directors.\n\t\t\tNotice shall be sent by United States mail to all members at the address of their respective lots unless the member has provided to such officer or his agent an address other than the address of the member’s lot. In lieu of sending such notice by United States mail, notice may instead be (i) hand delivered by the officer or his agent, provided that the officer or his agent certifies in writing that notice was delivered to the member, or (ii) sent to the member by electronic mail, provided that the member has elected to receive such notice by electronic mail and, in the event that such electronic mail is returned as undeliverable, notice is subsequently sent by United States mail. Except as provided in subdivision C 7, draft minutes of the board of directors shall be open for inspection and copying (a) within 60 days from the conclusion of the meeting to which such minutes appertain or (b) when such minutes are distributed to board members as part of an agenda package for the next meeting of the board of directors, whichever occurs first.","type":"section","prefixes":["G"],"prefix":"G","entire_prefix":"G","prefix_anchor":"G","level":1,"prior_prefix":"F","next_prefix":"H"},"18":{"id":294309,"text":"Unless expressly prohibited by the governing documents, a member may vote at a meeting of the association in person, by proxy, or by absentee ballot. Such voting may take place by electronic means, provided that the board of directors has adopted guidelines for such voting by electronic means. Members voting by absentee ballot or proxy shall be deemed to be present at the meeting for all purposes.","type":"section","prefixes":["H"],"prefix":"H","entire_prefix":"H","prefix_anchor":"H","level":1,"prior_prefix":"G"}},"ancestry":[{"id":14602,"edition_id":1,"name":"Operation and Management of Association","identifier":"3","label":"article","depth":4,"order_by":1,"parent_id":13840,"metadata":{},"date_created":"2026-06-26 03:48:50","date_modified":"2026-06-26 03:48:50","permalink":{"id":246517,"object_type":"structure","relational_id":14602,"identifier":"3","token":"55.1\/IV\/18\/3","url":"\/55.1\/IV\/18\/3\/","edition_id":1,"permalink":0,"preferred":1}},{"id":13840,"edition_id":1,"name":"Property Owners' Association Act","identifier":"18","label":"chapter","depth":3,"order_by":1,"parent_id":12914,"metadata":{},"date_created":"2026-06-26 03:46:02","date_modified":"2026-06-26 03:46:02","permalink":{"id":246475,"object_type":"structure","relational_id":13840,"identifier":"18","token":"55.1\/IV\/18","url":"\/55.1\/IV\/18\/","edition_id":1,"permalink":0,"preferred":1}},{"id":12914,"edition_id":1,"name":"Common Interest Communities","identifier":"IV","label":"subtitle","depth":2,"order_by":1,"parent_id":12707,"metadata":{},"date_created":"2026-06-26 03:44:01","date_modified":"2026-06-26 03:44:01","permalink":{"id":246473,"object_type":"structure","relational_id":12914,"identifier":"IV","token":"55.1\/IV","url":"\/55.1\/IV\/","edition_id":1,"permalink":0,"preferred":1}},{"id":12707,"edition_id":1,"name":"Property and Conveyances","identifier":"55.1","label":"title","depth":1,"order_by":1,"parent_id":null,"metadata":{},"date_created":"2026-06-26 03:43:49","date_modified":"2026-06-26 03:43:49","permalink":{"id":244769,"object_type":"structure","relational_id":12707,"identifier":"55.1","token":"55.1","url":"\/55.1\/","edition_id":1,"permalink":0,"preferred":1}}],"structure_contents":[{"id":82116,"structure_id":14602,"section_number":"55.1-1815","catch_line":"Access to association records; association meetings; notice","url":"\/55.1-1815\/","token":"55.1\/IV\/18\/3\/55.1-1815","metadata":false},{"id":58953,"structure_id":14602,"section_number":"55.1-1816","catch_line":"Meetings of the board of directors","url":"\/55.1-1816\/","token":"55.1\/IV\/18\/3\/55.1-1816","metadata":false},{"id":71423,"structure_id":14602,"section_number":"55.1-1817","catch_line":"Distribution of information by members","url":"\/55.1-1817\/","token":"55.1\/IV\/18\/3\/55.1-1817","metadata":false},{"id":74786,"structure_id":14602,"section_number":"55.1-1818","catch_line":"Common areas; notice of pesticide application","url":"\/55.1-1818\/","token":"55.1\/IV\/18\/3\/55.1-1818","metadata":false},{"id":77313,"structure_id":14602,"section_number":"55.1-1819","catch_line":"Adoption and enforcement of rules","url":"\/55.1-1819\/","token":"55.1\/IV\/18\/3\/55.1-1819","metadata":false},{"id":62295,"structure_id":14602,"section_number":"55.1-1819.1","catch_line":"Limitation of smoking in development","url":"\/55.1-1819.1\/","token":"55.1\/IV\/18\/3\/55.1-1819.1","metadata":false},{"id":77241,"structure_id":14602,"section_number":"55.1-1820","catch_line":"Display of the flag of the United States; necessary supporting structures; affirmative defense","url":"\/55.1-1820\/","token":"55.1\/IV\/18\/3\/55.1-1820","metadata":false},{"id":84984,"structure_id":14602,"section_number":"55.1-1820.1","catch_line":"Installation of solar energy collection devices","url":"\/55.1-1820.1\/","token":"55.1\/IV\/18\/3\/55.1-1820.1","metadata":false},{"id":56111,"structure_id":14602,"section_number":"55.1-1821","catch_line":"Home-based businesses permitted; compliance with local ordinances","url":"\/55.1-1821\/","token":"55.1\/IV\/18\/3\/55.1-1821","metadata":false},{"id":80736,"structure_id":14602,"section_number":"55.1-1822","catch_line":"Use of for sale signs in connection with sale","url":"\/55.1-1822\/","token":"55.1\/IV\/18\/3\/55.1-1822","metadata":false},{"id":81871,"structure_id":14602,"section_number":"55.1-1823","catch_line":"Designation of authorized representative","url":"\/55.1-1823\/","token":"55.1\/IV\/18\/3\/55.1-1823","metadata":false},{"id":67080,"structure_id":14602,"section_number":"55.1-1823.1","catch_line":"Electric vehicle charging stations permitted","url":"\/55.1-1823.1\/","token":"55.1\/IV\/18\/3\/55.1-1823.1","metadata":false},{"id":83860,"structure_id":14602,"section_number":"55.1-1824","catch_line":"Assessments; 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consent of mortgagee","url":"\/55.1-1829\/","token":"55.1\/IV\/18\/3\/55.1-1829","metadata":false},{"id":65977,"structure_id":14602,"section_number":"55.1-1830","catch_line":"Validity of declaration; corrective amendments","url":"\/55.1-1830\/","token":"55.1\/IV\/18\/3\/55.1-1830","metadata":false},{"id":62302,"structure_id":14602,"section_number":"55.1-1831","catch_line":"Reformation of declaration; judicial procedure","url":"\/55.1-1831\/","token":"55.1\/IV\/18\/3\/55.1-1831","metadata":false},{"id":66064,"structure_id":14602,"section_number":"55.1-1832","catch_line":"Use of technology","url":"\/55.1-1832\/","token":"55.1\/IV\/18\/3\/55.1-1832","metadata":false},{"id":74192,"structure_id":14602,"section_number":"55.1-1833","catch_line":"Lien for assessments; foreclosure","url":"\/55.1-1833\/","token":"55.1\/IV\/18\/3\/55.1-1833","metadata":false},{"id":74729,"structure_id":14602,"section_number":"55.1-1834","catch_line":"Notice of sale under deed of trust","url":"\/55.1-1834\/","token":"55.1\/IV\/18\/3\/55.1-1834","metadata":false},{"id":78030,"structure_id":14602,"section_number":"55.1-1835","catch_line":"Annual report by association","url":"\/55.1-1835\/","token":"55.1\/IV\/18\/3\/55.1-1835","metadata":false},{"id":63125,"structure_id":14602,"section_number":"55.1-1836","catch_line":"Condemnation of common area; procedure","url":"\/55.1-1836\/","token":"55.1\/IV\/18\/3\/55.1-1836","metadata":false},{"id":64074,"structure_id":14602,"section_number":"55.1-1837","catch_line":"Termination and duration of certain management contracts","url":"\/55.1-1837\/","token":"55.1\/IV\/18\/3\/55.1-1837","metadata":false}],"next_section":{"id":58953,"structure_id":14602,"section_number":"55.1-1816","catch_line":"Meetings of the board of directors","url":"\/55.1-1816\/","token":"55.1\/IV\/18\/3\/55.1-1816","metadata":false},"metadata":false,"official_url":"https:\/\/law.lis.virginia.gov\/vacode\/55.1-1815\/","history_text":"

This law was first created in 1989. The record of its establishment is cataloged in chapter 679 of that year\u2019s edition of \u201cActs of Assembly,\u201d the annual state publication listing all changes made to the Code of Virginia in that year. Unfortunately, the 1989 \u201cActs\u201d aren\u2019t available online. It has been modified 18 times. Those modifications are cataloged by \u201cThe Acts of Assembly,\u201d a state publication, by year and chapter. Those modifications that can be read on the General Assembly\u2019s website will be linked accordingly. Those modifications are as follows: in 1991, chapter 667; in 1992, chapters 69 and 71; in 1993, chapters 365 and 827; in 1999, chapters 594<\/a>, 654<\/a>, and 1029<\/a>; in 2000, chapters 905<\/a> and 1008<\/a>; in 2001, chapter 419<\/a>; in 2003, chapter 442<\/a>; in 2004, chapter 193<\/a>; in 2007, chapter 675<\/a>; in 2008, chapters 851<\/a> and 871<\/a>; in 2009, chapter 665<\/a>; in 2011, chapter 361<\/a>; in 2013, chapter 275<\/a>; in 2014, chapter 207<\/a>; in 2018, chapter 663<\/a>; in 2019, chapters 368<\/a> and 712<\/a>; in 2020, chapter 592<\/a>; in 2024, chapters 55<\/a> and 349<\/a>.<\/p>","references":[{"id":54855,"section_number":"55.1-1807","catch_line":"Statement of lot owner rights","order_by":null,"url":"\/55.1-1807\/"},{"id":77313,"section_number":"55.1-1819","catch_line":"Adoption and enforcement of rules","order_by":null,"url":"\/55.1-1819\/"},{"id":74192,"section_number":"55.1-1833","catch_line":"Lien for assessments; foreclosure","order_by":null,"url":"\/55.1-1833\/"}],"refers_to":[{"id":58953,"section_number":"55.1-1816","catch_line":"Meetings of the board of directors","order_by":null,"url":"\/55.1-1816\/"},{"id":77313,"section_number":"55.1-1819","catch_line":"Adoption and enforcement of rules","order_by":null,"url":"\/55.1-1819\/"}],"permalink":{"id":246519,"object_type":"law","relational_id":82116,"identifier":"55.1-1815","token":"55.1\/IV\/18\/3\/55.1-1815","url":"\/55.1-1815\/","edition_id":1,"permalink":0,"preferred":1},"url":"\/55.1-1815\/","token":"55.1\/IV\/18\/3\/55.1-1815","dublin_core":{"Title":"Access to association records; association meetings; notice","Type":"Text","Format":"text\/html","Identifier":"\u00a7 55.1-1815","Relation":"Code of Virginia"},"html":"\n\t\t\t\t\t\t

A.<\/span> The association<\/span> shall keep detailed records of receipts and expenditures affecting the operation and administration of the association<\/span>. All financial books and records shall be kept in accordance with generally accepted accounting practices. The association<\/span> shall maintain individual assessment account records. The association<\/span> shall maintain a record of any recorded lien<\/span> at least as long as the lien<\/span> remains effective. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

B.<\/span> Subject to the provisions of subsection C and so long as the request is for a proper purpose related to his membership in the association<\/span>, all books and records kept by or on behalf of the association<\/span> shall be available for examination and copying by a member in good standing or his authorized agent, including: <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

1.<\/span> The association<\/span>’s membership list and addresses, which shall not be used for purposes of pecuniary gain or commercial solicitation; and <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

2.<\/span> The actual salary of the six highest compensated employees of the association<\/span> earning over $75,000 and aggregate salary information of all other employees of the association<\/span>; however, individual salary information shall not be available for examination and copying during the declarant<\/span> control period.\n\t\t\t\tNotwithstanding any provision of law<\/span> to the contrary, this right of examination shall exist without reference to the duration of membership and may be exercised (i) only during reasonable business hours or at a mutually convenient time and location and (ii) upon five business days’ written notice for an association<\/span> managed by a common interest community<\/span> manager<\/span> and 10 business days’ written notice for a self-managed association<\/span>, which notice reasonably identifies the purpose for the request and the specific books and records of the association<\/span> requested. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

C.<\/span> Books and records kept by or on behalf of an association<\/span> may be withheld from inspection and copying to the extent that they concern: <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

1.<\/span> Personnel matters relating to specific, identified persons or a person’s medical records; <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

2.<\/span> Contracts<\/span>, leases, and other commercial transactions to purchase or provide goods or services, currently in or under negotiation; <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

3.<\/span> Pending or probable litigation<\/span>. For purposes of this subdivision, “probable litigation<\/span>” means those instances where there has been a specific threat of litigation from a person or the legal counsel<\/span> of such person; <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

4.<\/span> Matters involving state or local administrative or other formal proceedings before a government tribunal for enforcement of the association<\/span> documents or rules and regulations promulgated pursuant to § 55.1-1819<\/a>; <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

5.<\/span> Communications with legal counsel<\/span> that relate to subdivisions 1 through 4 or that are protected by the attorney-client privilege<\/span> or the attorney work product doctrine; <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

6.<\/span> Disclosure of information in violation of law<\/span>; <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

7.<\/span> Meeting minutes or other confidential records of an executive session of the board of directors<\/span> held in accordance with subsection C of § 55.1-1816<\/a>; <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

8.<\/span> Documentation, correspondence, or management or board reports compiled for or on behalf of the association<\/span> or the board by its agents or committees for consideration by the board in executive session; or <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

9.<\/span> Individual lot owner<\/span> or member files, other than those of the requesting lot owner<\/span>, including any individual lot owner<\/span>’s or member’s files kept by or on behalf of the association<\/span>. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

D.<\/span> Books and records kept by or on behalf of an association<\/span> shall be withheld from inspection and copying in their entirety only to the extent that an exclusion from disclosure under subsection C applies to the entire content of such books and records. Otherwise, only those portions of the books and records containing information subject to an exclusion under subsection C may be withheld or redacted, and all portions of the books and records that are not so excluded shall be available for examination and copying, provided that the requesting member shall be responsible to the association<\/span> for paying or reimbursing the association<\/span> for any reasonable costs incurred by the association<\/span> in responding to the request for the books and records and review for redaction of the same. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

E.<\/span> Prior to providing copies of any books and records to a member in good standing under this section, the association<\/span> may impose and collect a charge, reflecting the reasonable costs of materials<\/span> and labor, not to exceed the actual costs of such materials<\/span> and labor. Charges may be imposed only in accordance with a cost schedule adopted by the board of directors<\/span> in accordance with this subsection. The cost schedule shall (i) specify the charges for materials<\/span> and labor, (ii) apply equally to all members in good standing, and (iii) be provided to such requesting member at the time the request is made. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

F.<\/span> Notwithstanding the provisions of subsections B and C, all books and records of the association<\/span>, including individual salary information for all employees and payments to independent contractors, shall be available for examination and copying upon request by a member of the board of directors<\/span> in the discharge of his duties as a director. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

G.<\/span> Meetings of the association<\/span> shall be held in accordance with the provisions of the bylaws at least once each year after the formation of the association<\/span>. The bylaws shall specify an officer or his agent who shall, at least 14 days in advance of any annual or regularly scheduled meeting and at least seven days in advance of any other meeting, send to each member notice of the time, place, and purposes of such meeting. In the event of cancellation of any annual meeting of the association<\/span> at which directors are elected, the seven-day notice of any subsequent meeting scheduled to elect such directors shall include a statement that the meeting is scheduled for the purpose of the election of directors.\n\t\t\tNotice shall be sent by United States mail to all members at the address of their respective lots<\/span> unless the member has provided to such officer or his agent an address other than the address of the member’s lot. In lieu of sending such notice by United States mail, notice may instead be (i) hand delivered by the officer or his agent, provided that the officer or his agent certifies in writing that notice was delivered to the member, or (ii) sent to the member by electronic mail, provided that the member has elected to receive such notice by electronic mail and, in the event that such electronic mail is returned as undeliverable, notice is subsequently sent by United States mail. Except as provided in subdivision C 7, draft minutes of the board of directors<\/span> shall be open for inspection and copying (a) within 60 days from the conclusion of the meeting to which such minutes appertain or (b) when such minutes are distributed to board members as part of an agenda package for the next meeting of the board of directors<\/span>, whichever occurs first. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

H.<\/span> Unless expressly prohibited by the governing documents, a member may vote at a meeting of the association<\/span> in person, by proxy, or by absentee ballot. Such voting may take place by electronic means<\/span>, provided that the board of directors<\/span> has adopted guidelines for such voting by electronic means<\/span>. Members voting by absentee ballot or proxy shall be deemed to be present at the meeting for all purposes. <\/i><\/a><\/p><\/section>","plain_text":" CODE OF VIRGINIA\n\nACCESS TO ASSOCIATION RECORDS; ASSOCIATION MEETINGS; NOTICE (\u00a7 55.1-1815)\n\nA. The association shall keep detailed records of receipts and expenditures\naffecting the operation and administration of the association. All financial\nbooks and records shall be kept in accordance with generally accepted accounting\npractices. The association shall maintain individual assessment account records.\nThe association shall maintain a record of any recorded lien at least as long as\nthe lien remains effective.\n\nB. Subject to the provisions of subsection C and so long as the request is for a\nproper purpose related to his membership in the association, all books and\nrecords kept by or on behalf of the association shall be available for\nexamination and copying by a member in good standing or his authorized agent,\nincluding:\n\n 1. The association’s membership list and addresses, which shall not be\n used for purposes of pecuniary gain or commercial solicitation; and\n\n 2. The actual salary of the six highest compensated employees of the\n association earning over $75,000 and aggregate salary information of all other\n employees of the association; however, individual salary information shall not\n be available for examination and copying during the declarant control period.\n \t\t\t\tNotwithstanding any provision of law to the contrary, this right of\n examination shall exist without reference to the duration of membership and\n may be exercised (i) only during reasonable business hours or at a mutually\n convenient time and location and (ii) upon five business days’ written\n notice for an association managed by a common interest community manager and\n 10 business days’ written notice for a self-managed association, which\n notice reasonably identifies the purpose for the request and the specific\n books and records of the association requested.\n\nC. Books and records kept by or on behalf of an association may be withheld from\ninspection and copying to the extent that they concern:\n\n 1. Personnel matters relating to specific, identified persons or a\n person’s medical records;\n\n 2. Contracts, leases, and other commercial transactions to purchase or provide\n goods or services, currently in or under negotiation;\n\n 3. Pending or probable litigation. For purposes of this subdivision,\n “probable litigation” means those instances where there has been a\n specific threat of litigation from a person or the legal counsel of such\n person;\n\n 4. Matters involving state or local administrative or other formal proceedings\n before a government tribunal for enforcement of the association documents or\n rules and regulations promulgated pursuant to § 55.1-1819;\n\n 5. Communications with legal counsel that relate to subdivisions 1 through 4\n or that are protected by the attorney-client privilege or the attorney work\n product doctrine;\n\n 6. Disclosure of information in violation of law;\n\n 7. Meeting minutes or other confidential records of an executive session of\n the board of directors held in accordance with subsection C of §\n 55.1-1816;\n\n 8. Documentation, correspondence, or management or board reports compiled for\n or on behalf of the association or the board by its agents or committees for\n consideration by the board in executive session; or\n\n 9. Individual lot owner or member files, other than those of the requesting\n lot owner, including any individual lot owner’s or member’s files\n kept by or on behalf of the association.\n\nD. Books and records kept by or on behalf of an association shall be withheld\nfrom inspection and copying in their entirety only to the extent that an\nexclusion from disclosure under subsection C applies to the entire content of\nsuch books and records. Otherwise, only those portions of the books and records\ncontaining information subject to an exclusion under subsection C may be\nwithheld or redacted, and all portions of the books and records that are not so\nexcluded shall be available for examination and copying, provided that the\nrequesting member shall be responsible to the association for paying or\nreimbursing the association for any reasonable costs incurred by the association\nin responding to the request for the books and records and review for redaction\nof the same.\n\nE. Prior to providing copies of any books and records to a member in good\nstanding under this section, the association may impose and collect a charge,\nreflecting the reasonable costs of materials and labor, not to exceed the actual\ncosts of such materials and labor. Charges may be imposed only in accordance\nwith a cost schedule adopted by the board of directors in accordance with this\nsubsection. The cost schedule shall (i) specify the charges for materials and\nlabor, (ii) apply equally to all members in good standing, and (iii) be provided\nto such requesting member at the time the request is made.\n\nF. Notwithstanding the provisions of subsections B and C, all books and records\nof the association, including individual salary information for all employees\nand payments to independent contractors, shall be available for examination and\ncopying upon request by a member of the board of directors in the discharge of\nhis duties as a director.\n\nG. Meetings of the association shall be held in accordance with the provisions\nof the bylaws at least once each year after the formation of the association.\nThe bylaws shall specify an officer or his agent who shall, at least 14 days in\nadvance of any annual or regularly scheduled meeting and at least seven days in\nadvance of any other meeting, send to each member notice of the time, place, and\npurposes of such meeting. In the event of cancellation of any annual meeting of\nthe association at which directors are elected, the seven-day notice of any\nsubsequent meeting scheduled to elect such directors shall include a statement\nthat the meeting is scheduled for the purpose of the election of directors.\n\t\t\tNotice shall be sent by United States mail to all members at the address of\ntheir respective lots unless the member has provided to such officer or his\nagent an address other than the address of the member’s lot. In lieu of\nsending such notice by United States mail, notice may instead be (i) hand\ndelivered by the officer or his agent, provided that the officer or his agent\ncertifies in writing that notice was delivered to the member, or (ii) sent to\nthe member by electronic mail, provided that the member has elected to receive\nsuch notice by electronic mail and, in the event that such electronic mail is\nreturned as undeliverable, notice is subsequently sent by United States mail.\nExcept as provided in subdivision C 7, draft minutes of the board of directors\nshall be open for inspection and copying (a) within 60 days from the conclusion\nof the meeting to which such minutes appertain or (b) when such minutes are\ndistributed to board members as part of an agenda package for the next meeting\nof the board of directors, whichever occurs first.\n\nH. Unless expressly prohibited by the governing documents, a member may vote at\na meeting of the association in person, by proxy, or by absentee ballot. Such\nvoting may take place by electronic means, provided that the board of directors\nhas adopted guidelines for such voting by electronic means. Members voting by\nabsentee ballot or proxy shall be deemed to be present at the meeting for all\npurposes.\n\nHISTORY: 1989, c. 679, \u00a7 55-510; 1991, c. 667; 1992, cc. 69, 71; 1993, cc. 365,\n827; 1999, cc. 594, 654, 1029; 2000, cc. 905, 1008; 2001, c. 419; 2003, c. 442;\n2004, c. 193; 2007, c. 675; 2008, cc. 851, 871; 2009, c. 665; 2011, c. 361;\n2013, c. 275; 2014, c. 207; 2018, c. 663; 2019, cc. 368, 712; 2020, c. 592;\n2021, Sp. Sess. I, cc. 9, 494; 2024, cc. 55, 349.","edition":{"id":1,"name":"2025","slug":"2025","date_created":"2026-06-21 22:39:22","date_modified":"2026-06-21 22:39:22","current":1,"order_by":1,"last_import":null}}