{"formats":[{"name":"JSON","format":"json","url":"\/downloads\/2025\/code-json\/55.1-1945.json"},{"name":"Plain Text","format":"text","url":"\/downloads\/2025\/code-text\/55.1-1945.txt"},{"name":"XML","format":"xml","url":"\/downloads\/2025\/code-xml\/55.1-1945.xml"},{"name":"HTML","format":"html","url":"\/downloads\/2025\/code-html\/55.1-1945.html"}],"law_id":86875,"edition_id":1,"section_id":86875,"structure_id":13236,"section_number":"55.1-1945","catch_line":"Books, minutes, and records; inspection","history":"1980, c. 738, \u00a7 55-79.74:1; 1985, c. 75; 1989, c. 57; 1990, c. 662; 1992, c. 72; 1994, c. 463; 1999, c. 594; 2000, cc. 906, 919; 2001, c. 419; 2011, cc. 334, 361, 605; 2014, c. 207; 2018, c. 663; 2019, c. 712; 2020, c. 592; 2024, cc. 55, 349.","full_text":"A\n\nThe declarant, managing agent, unit owners’ association, or person specified in the bylaws of the association shall keep detailed records of the receipts and expenditures affecting the operation and administration of the condominium and specifying the maintenance and repair expenses of the common elements and any other expenses incurred by or on behalf of the association. Subject to the provisions of subsections B, C, and E, upon request, any unit owner shall be provided a copy of such records and minutes. All financial books and records shall be kept in accordance with generally accepted accounting practices. The unit owners’ association shall maintain individual assessment account records. The unit owners’ association shall maintain a record of any recorded lien at least as long as the lien remains effective.B\n\nSubject to the provisions of subsection C, all books and records kept by or on behalf of the unit owners’ association, including the unit owners’ association membership list, and addresses and aggregate salary information of unit owners’ association employees, shall be available for examination and copying by a unit owner in good standing or his authorized agent so long as the request is for a proper purpose related to his membership in the unit owners’ association and not for pecuniary gain or commercial solicitation. Notwithstanding any provision of law to the contrary, this right of examination shall exist without reference to the duration of membership and may be exercised (i) only during reasonable business hours or at a mutually convenient time and location and (ii) upon five business days’ written notice for a unit owner association managed by a common interest community manager and 10 business days’ written notice for a self-managed unit owners’ association, which notice shall reasonably identify the purpose for the request and the specific books and records of the unit owners’ association requested.C\n\nBooks and records kept by or on behalf of a unit owners’ association may be withheld from examination or copying by unit owners and contract purchasers to the extent that they are drafts not yet incorporated into the books and records of the unit owners’ association or if such books and records concern:1\n\nPersonnel matters relating to specific, identified persons or a person’s medical records;2\n\nContracts, leases, and other commercial transactions to purchase or provide goods or services, currently in or under negotiation;3\n\nPending or probable litigation. For purposes of this subdivision, “probable litigation” means those instances where there has been a specific threat of litigation from a person or the legal counsel of such person;4\n\nMatters involving state or local administrative or other formal proceedings before a government tribunal for enforcement of the condominium instruments or rules and regulations promulgated by the executive board;5\n\nCommunications with legal counsel that relate to subdivisions 1 through 4 or that are protected by the attorney-client privilege or the attorney work product doctrine;6\n\nDisclosure of information in violation of law;7\n\nMeeting minutes or other confidential records of an executive session of the executive board held pursuant to subsection C of § 55.1-1949;8\n\nDocumentation, correspondence or management or executive board reports compiled for or on behalf of the unit owners’ association or the executive board by its agents or committees for consideration by the executive board in executive session; or9\n\nIndividual unit owner or member files, other than those of the requesting unit owner, including any individual unit owner’s files kept by or on behalf of the unit owners’ association.D\n\nBooks and records kept by or on behalf of a unit owners’ association shall be withheld from examination and copying in their entirety only to the extent that an exclusion from disclosure under subsection C applies to the entire content of such books and records. Otherwise, only those portions of the books and records containing information subject to an exclusion under subsection C may be withheld or redacted, and all portions of the books and records that are not so excluded shall be available for examination and copying, provided that the requesting member shall be responsible to the association for paying or reimbursing the association for any reasonable costs incurred by the association in responding to the request for the books and records and review for redaction of the same.E\n\nPrior to providing copies of any books and records, the unit owners’ association may impose and collect a charge, not to exceed the reasonable costs of materials and labor, incurred to provide such copies. Charges may be imposed only in accordance with a cost schedule adopted by the executive board in accordance with this subsection. The cost schedule shall (i) specify the charges for materials and labor, (ii) apply equally to all unit owners in good standing, and (iii) be provided to such requesting unit owner at the time the request is made.","order_by":null,"text":{"0":{"id":311044,"text":"The declarant, managing agent, unit owners’ association, or person specified in the bylaws of the association shall keep detailed records of the receipts and expenditures affecting the operation and administration of the condominium and specifying the maintenance and repair expenses of the common elements and any other expenses incurred by or on behalf of the association. Subject to the provisions of subsections B, C, and E, upon request, any unit owner shall be provided a copy of such records and minutes. All financial books and records shall be kept in accordance with generally accepted accounting practices. The unit owners’ association shall maintain individual assessment account records. The unit owners’ association shall maintain a record of any recorded lien at least as long as the lien remains effective.","type":"section","prefixes":["A"],"prefix":"A","entire_prefix":"A","prefix_anchor":"A","level":1,"next_prefix":"B"},"1":{"id":311045,"text":"Subject to the provisions of subsection C, all books and records kept by or on behalf of the unit owners’ association, including the unit owners’ association membership list, and addresses and aggregate salary information of unit owners’ association employees, shall be available for examination and copying by a unit owner in good standing or his authorized agent so long as the request is for a proper purpose related to his membership in the unit owners’ association and not for pecuniary gain or commercial solicitation. Notwithstanding any provision of law to the contrary, this right of examination shall exist without reference to the duration of membership and may be exercised (i) only during reasonable business hours or at a mutually convenient time and location and (ii) upon five business days’ written notice for a unit owner association managed by a common interest community manager and 10 business days’ written notice for a self-managed unit owners’ association, which notice shall reasonably identify the purpose for the request and the specific books and records of the unit owners’ association requested.","type":"section","prefixes":["B"],"prefix":"B","entire_prefix":"B","prefix_anchor":"B","level":1,"prior_prefix":"A","next_prefix":"C"},"2":{"id":311046,"text":"Books and records kept by or on behalf of a unit owners’ association may be withheld from examination or copying by unit owners and contract purchasers to the extent that they are drafts not yet incorporated into the books and records of the unit owners’ association or if such books and records concern:","type":"section","prefixes":["C"],"prefix":"C","entire_prefix":"C","prefix_anchor":"C","level":1,"prior_prefix":"B","next_prefix":"C1"},"3":{"id":311047,"text":"Personnel matters relating to specific, identified persons or a person’s medical records;","type":"section","prefixes":["C","1"],"prefix":"1","entire_prefix":"C1","prefix_anchor":"C1","level":2,"prior_prefix":"C","next_prefix":"C2"},"4":{"id":311048,"text":"Contracts, leases, and other commercial transactions to purchase or provide goods or services, currently in or under negotiation;","type":"section","prefixes":["C","2"],"prefix":"2","entire_prefix":"C2","prefix_anchor":"C2","level":2,"prior_prefix":"C1","next_prefix":"C3"},"5":{"id":311049,"text":"Pending or probable litigation. For purposes of this subdivision, “probable litigation” means those instances where there has been a specific threat of litigation from a person or the legal counsel of such person;","type":"section","prefixes":["C","3"],"prefix":"3","entire_prefix":"C3","prefix_anchor":"C3","level":2,"prior_prefix":"C2","next_prefix":"C4"},"6":{"id":311050,"text":"Matters involving state or local administrative or other formal proceedings before a government tribunal for enforcement of the condominium instruments or rules and regulations promulgated by the executive board;","type":"section","prefixes":["C","4"],"prefix":"4","entire_prefix":"C4","prefix_anchor":"C4","level":2,"prior_prefix":"C3","next_prefix":"C5"},"7":{"id":311051,"text":"Communications with legal counsel that relate to subdivisions 1 through 4 or that are protected by the attorney-client privilege or the attorney work product doctrine;","type":"section","prefixes":["C","5"],"prefix":"5","entire_prefix":"C5","prefix_anchor":"C5","level":2,"prior_prefix":"C4","next_prefix":"C6"},"8":{"id":311052,"text":"Disclosure of information in violation of law;","type":"section","prefixes":["C","6"],"prefix":"6","entire_prefix":"C6","prefix_anchor":"C6","level":2,"prior_prefix":"C5","next_prefix":"C7"},"9":{"id":311053,"text":"Meeting minutes or other confidential records of an executive session of the executive board held pursuant to subsection C of § 55.1-1949;","type":"section","prefixes":["C","7"],"prefix":"7","entire_prefix":"C7","prefix_anchor":"C7","level":2,"prior_prefix":"C6","next_prefix":"C8"},"10":{"id":311054,"text":"Documentation, correspondence or management or executive board reports compiled for or on behalf of the unit owners’ association or the executive board by its agents or committees for consideration by the executive board in executive session; or","type":"section","prefixes":["C","8"],"prefix":"8","entire_prefix":"C8","prefix_anchor":"C8","level":2,"prior_prefix":"C7","next_prefix":"C9"},"11":{"id":311055,"text":"Individual unit owner or member files, other than those of the requesting unit owner, including any individual unit owner’s files kept by or on behalf of the unit owners’ association.","type":"section","prefixes":["C","9"],"prefix":"9","entire_prefix":"C9","prefix_anchor":"C9","level":2,"prior_prefix":"C8","next_prefix":"D"},"12":{"id":311056,"text":"Books and records kept by or on behalf of a unit owners’ association shall be withheld from examination and copying in their entirety only to the extent that an exclusion from disclosure under subsection C applies to the entire content of such books and records. Otherwise, only those portions of the books and records containing information subject to an exclusion under subsection C may be withheld or redacted, and all portions of the books and records that are not so excluded shall be available for examination and copying, provided that the requesting member shall be responsible to the association for paying or reimbursing the association for any reasonable costs incurred by the association in responding to the request for the books and records and review for redaction of the same.","type":"section","prefixes":["D"],"prefix":"D","entire_prefix":"D","prefix_anchor":"D","level":1,"prior_prefix":"C9","next_prefix":"E"},"13":{"id":311057,"text":"Prior to providing copies of any books and records, the unit owners’ association may impose and collect a charge, not to exceed the reasonable costs of materials and labor, incurred to provide such copies. Charges may be imposed only in accordance with a cost schedule adopted by the executive board in accordance with this subsection. The cost schedule shall (i) specify the charges for materials and labor, (ii) apply equally to all unit owners in good standing, and (iii) be provided to such requesting unit owner at the time the request is made.","type":"section","prefixes":["E"],"prefix":"E","entire_prefix":"E","prefix_anchor":"E","level":1,"prior_prefix":"D"}},"ancestry":[{"id":13236,"edition_id":1,"name":"Management of Condominium","identifier":"3","label":"article","depth":4,"order_by":1,"parent_id":13018,"metadata":{},"date_created":"2026-06-26 03:44:30","date_modified":"2026-06-26 03:44:30","permalink":{"id":246789,"object_type":"structure","relational_id":13236,"identifier":"3","token":"55.1\/IV\/19\/3","url":"\/55.1\/IV\/19\/3\/","edition_id":1,"permalink":0,"preferred":1}},{"id":13018,"edition_id":1,"name":"Virginia Condominium Act","identifier":"19","label":"chapter","depth":3,"order_by":1,"parent_id":12914,"metadata":{},"date_created":"2026-06-26 03:44:09","date_modified":"2026-06-26 03:44:09","permalink":{"id":246623,"object_type":"structure","relational_id":13018,"identifier":"19","token":"55.1\/IV\/19","url":"\/55.1\/IV\/19\/","edition_id":1,"permalink":0,"preferred":1}},{"id":12914,"edition_id":1,"name":"Common Interest Communities","identifier":"IV","label":"subtitle","depth":2,"order_by":1,"parent_id":12707,"metadata":{},"date_created":"2026-06-26 03:44:01","date_modified":"2026-06-26 03:44:01","permalink":{"id":246473,"object_type":"structure","relational_id":12914,"identifier":"IV","token":"55.1\/IV","url":"\/55.1\/IV\/","edition_id":1,"permalink":0,"preferred":1}},{"id":12707,"edition_id":1,"name":"Property and Conveyances","identifier":"55.1","label":"title","depth":1,"order_by":1,"parent_id":null,"metadata":{},"date_created":"2026-06-26 03:43:49","date_modified":"2026-06-26 03:43:49","permalink":{"id":244769,"object_type":"structure","relational_id":12707,"identifier":"55.1","token":"55.1","url":"\/55.1\/","edition_id":1,"permalink":0,"preferred":1}}],"structure_contents":[{"id":75299,"structure_id":13236,"section_number":"55.1-1940","catch_line":"Bylaws to be recorded with declaration; contents; unit owners' association; executive board; amendment of bylaws","url":"\/55.1-1940\/","token":"55.1\/IV\/19\/3\/55.1-1940","metadata":false},{"id":56162,"structure_id":13236,"section_number":"55.1-1940.1","catch_line":"Termination and duration of certain management contracts","url":"\/55.1-1940.1\/","token":"55.1\/IV\/19\/3\/55.1-1940.1","metadata":false},{"id":86301,"structure_id":13236,"section_number":"55.1-1941","catch_line":"Amendment to condominium instruments; consent of mortgagee","url":"\/55.1-1941\/","token":"55.1\/IV\/19\/3\/55.1-1941","metadata":false},{"id":77055,"structure_id":13236,"section_number":"55.1-1942","catch_line":"Reformation of declaration; judicial procedure","url":"\/55.1-1942\/","token":"55.1\/IV\/19\/3\/55.1-1942","metadata":false},{"id":84290,"structure_id":13236,"section_number":"55.1-1943","catch_line":"Control of condominium by declarant","url":"\/55.1-1943\/","token":"55.1\/IV\/19\/3\/55.1-1943","metadata":false},{"id":68952,"structure_id":13236,"section_number":"55.1-1944","catch_line":"Deposit of funds","url":"\/55.1-1944\/","token":"55.1\/IV\/19\/3\/55.1-1944","metadata":false},{"id":86875,"structure_id":13236,"section_number":"55.1-1945","catch_line":"Books, minutes, and records; inspection","url":"\/55.1-1945\/","token":"55.1\/IV\/19\/3\/55.1-1945","metadata":false},{"id":86155,"structure_id":13236,"section_number":"55.1-1946","catch_line":"Management office","url":"\/55.1-1946\/","token":"55.1\/IV\/19\/3\/55.1-1946","metadata":false},{"id":64177,"structure_id":13236,"section_number":"55.1-1947","catch_line":"Transfer of special declarant rights","url":"\/55.1-1947\/","token":"55.1\/IV\/19\/3\/55.1-1947","metadata":false},{"id":54240,"structure_id":13236,"section_number":"55.1-1948","catch_line":"Declarants not succeeding to special declarant rights","url":"\/55.1-1948\/","token":"55.1\/IV\/19\/3\/55.1-1948","metadata":false},{"id":76863,"structure_id":13236,"section_number":"55.1-1949","catch_line":"Meetings of unit owners' association and executive board","url":"\/55.1-1949\/","token":"55.1\/IV\/19\/3\/55.1-1949","metadata":false},{"id":64649,"structure_id":13236,"section_number":"55.1-1950","catch_line":"Distribution of information by members","url":"\/55.1-1950\/","token":"55.1\/IV\/19\/3\/55.1-1950","metadata":false},{"id":63730,"structure_id":13236,"section_number":"55.1-1951","catch_line":"Display of the flag of the United States; necessary supporting structures; affirmative defense","url":"\/55.1-1951\/","token":"55.1\/IV\/19\/3\/55.1-1951","metadata":false},{"id":80764,"structure_id":13236,"section_number":"55.1-1951.1","catch_line":"Installation of solar energy collection devices","url":"\/55.1-1951.1\/","token":"55.1\/IV\/19\/3\/55.1-1951.1","metadata":false},{"id":70408,"structure_id":13236,"section_number":"55.1-1952","catch_line":"Meetings of unit owners' association and executive board; quorums","url":"\/55.1-1952\/","token":"55.1\/IV\/19\/3\/55.1-1952","metadata":false},{"id":64764,"structure_id":13236,"section_number":"55.1-1953","catch_line":"Meetings of unit owners' association and executive board; voting by unit owners; proxies","url":"\/55.1-1953\/","token":"55.1\/IV\/19\/3\/55.1-1953","metadata":false},{"id":69473,"structure_id":13236,"section_number":"55.1-1954","catch_line":"Officers","url":"\/55.1-1954\/","token":"55.1\/IV\/19\/3\/55.1-1954","metadata":false},{"id":85997,"structure_id":13236,"section_number":"55.1-1955","catch_line":"Upkeep of condominiums; warranty against structural defects; statute of limitations for warranty; warranty review committee","url":"\/55.1-1955\/","token":"55.1\/IV\/19\/3\/55.1-1955","metadata":false},{"id":76691,"structure_id":13236,"section_number":"55.1-1956","catch_line":"Control of common elements","url":"\/55.1-1956\/","token":"55.1\/IV\/19\/3\/55.1-1956","metadata":false},{"id":86702,"structure_id":13236,"section_number":"55.1-1957","catch_line":"Common elements; notice of pesticide application","url":"\/55.1-1957\/","token":"55.1\/IV\/19\/3\/55.1-1957","metadata":false},{"id":66934,"structure_id":13236,"section_number":"55.1-1958","catch_line":"Tort and contract liability; judgment lien","url":"\/55.1-1958\/","token":"55.1\/IV\/19\/3\/55.1-1958","metadata":false},{"id":65547,"structure_id":13236,"section_number":"55.1-1959","catch_line":"Suspension of services for failure to pay assessments; corrective action; assessment of charges for violations; notice; hearing; adoption and enforcement of rules and regulations","url":"\/55.1-1959\/","token":"55.1\/IV\/19\/3\/55.1-1959","metadata":false},{"id":78546,"structure_id":13236,"section_number":"55.1-1960","catch_line":"Limitation of occupancy of a unit","url":"\/55.1-1960\/","token":"55.1\/IV\/19\/3\/55.1-1960","metadata":false},{"id":64065,"structure_id":13236,"section_number":"55.1-1960.1","catch_line":"Limitation of smoking in condominium","url":"\/55.1-1960.1\/","token":"55.1\/IV\/19\/3\/55.1-1960.1","metadata":false},{"id":62313,"structure_id":13236,"section_number":"55.1-1961","catch_line":"Use of for sale sign in connection with resale","url":"\/55.1-1961\/","token":"55.1\/IV\/19\/3\/55.1-1961","metadata":false},{"id":78887,"structure_id":13236,"section_number":"55.1-1962","catch_line":"Designation of authorized representative","url":"\/55.1-1962\/","token":"55.1\/IV\/19\/3\/55.1-1962","metadata":false},{"id":76748,"structure_id":13236,"section_number":"55.1-1962.1","catch_line":"Electric vehicle charging stations permitted","url":"\/55.1-1962.1\/","token":"55.1\/IV\/19\/3\/55.1-1962.1","metadata":false},{"id":71936,"structure_id":13236,"section_number":"55.1-1963","catch_line":"Insurance","url":"\/55.1-1963\/","token":"55.1\/IV\/19\/3\/55.1-1963","metadata":false},{"id":86524,"structure_id":13236,"section_number":"55.1-1964","catch_line":"Liability for common expenses; late fees; additional assessment; authority to borrow","url":"\/55.1-1964\/","token":"55.1\/IV\/19\/3\/55.1-1964","metadata":false},{"id":55038,"structure_id":13236,"section_number":"55.1-1965","catch_line":"Annual budget; reserve study; reserves for capital components","url":"\/55.1-1965\/","token":"55.1\/IV\/19\/3\/55.1-1965","metadata":false},{"id":86561,"structure_id":13236,"section_number":"55.1-1966","catch_line":"Lien for assessments; foreclosure","url":"\/55.1-1966\/","token":"55.1\/IV\/19\/3\/55.1-1966","metadata":false},{"id":82616,"structure_id":13236,"section_number":"55.1-1967","catch_line":"Notice of sale under deed of trust","url":"\/55.1-1967\/","token":"55.1\/IV\/19\/3\/55.1-1967","metadata":false},{"id":56723,"structure_id":13236,"section_number":"55.1-1968","catch_line":"Bond to be posted by declarant","url":"\/55.1-1968\/","token":"55.1\/IV\/19\/3\/55.1-1968","metadata":false},{"id":60552,"structure_id":13236,"section_number":"55.1-1969","catch_line":"Restraints on alienation","url":"\/55.1-1969\/","token":"55.1\/IV\/19\/3\/55.1-1969","metadata":false}],"previous_section":{"id":68952,"structure_id":13236,"section_number":"55.1-1944","catch_line":"Deposit of funds","url":"\/55.1-1944\/","token":"55.1\/IV\/19\/3\/55.1-1944","metadata":false},"next_section":{"id":86155,"structure_id":13236,"section_number":"55.1-1946","catch_line":"Management office","url":"\/55.1-1946\/","token":"55.1\/IV\/19\/3\/55.1-1946","metadata":false},"metadata":false,"official_url":"https:\/\/law.lis.virginia.gov\/vacode\/55.1-1945\/","history_text":"

This law was first created in 1980. The record of its establishment is cataloged in chapter 738 of that year\u2019s edition of \u201cActs of Assembly,\u201d the annual state publication listing all changes made to the Code of Virginia in that year. Unfortunately, the 1980 \u201cActs\u201d aren\u2019t available online. It has been modified 14 times. Those modifications are cataloged by \u201cThe Acts of Assembly,\u201d a state publication, by year and chapter. Those modifications that can be read on the General Assembly\u2019s website will be linked accordingly. Those modifications are as follows: in 1985, chapter 75; in 1989, chapter 57; in 1990, chapter 662; in 1992, chapter 72; in 1994, chapter 463<\/a>; in 1999, chapter 594<\/a>; in 2000, chapters 906<\/a> and 919<\/a>; in 2001, chapter 419<\/a>; in 2011, chapters 334<\/a>, 361<\/a>, and 605<\/a>; in 2014, chapter 207<\/a>; in 2018, chapter 663<\/a>; in 2019, chapter 712<\/a>; in 2020, chapter 592<\/a>; in 2024, chapters 55<\/a> and 349<\/a>.<\/p>","references":[{"id":76819,"section_number":"55.1-1939","catch_line":"Statement of unit owner rights","order_by":null,"url":"\/55.1-1939\/"},{"id":86561,"section_number":"55.1-1966","catch_line":"Lien for assessments; foreclosure","order_by":null,"url":"\/55.1-1966\/"}],"refers_to":[{"id":76863,"section_number":"55.1-1949","catch_line":"Meetings of unit owners' association and executive board","order_by":null,"url":"\/55.1-1949\/"}],"permalink":{"id":246815,"object_type":"law","relational_id":86875,"identifier":"55.1-1945","token":"55.1\/IV\/19\/3\/55.1-1945","url":"\/55.1-1945\/","edition_id":1,"permalink":0,"preferred":1},"url":"\/55.1-1945\/","token":"55.1\/IV\/19\/3\/55.1-1945","dublin_core":{"Title":"Books, minutes, and records; inspection","Type":"Text","Format":"text\/html","Identifier":"\u00a7 55.1-1945","Relation":"Code of Virginia"},"html":"\n\t\t\t\t\t\t

A.<\/span> The declarant<\/span>, managing agent, unit owners<\/span>’ association, or person<\/span> specified in the bylaws of the association shall keep detailed records of the receipts and expenditures affecting the operation and administration of the condominium<\/span> and specifying the maintenance and repair expenses of the common elements<\/span> and any other expenses incurred by or on behalf of the association. Subject to the provisions of subsections B, C, and E, upon request, any unit owner<\/span> shall be provided a copy of such records and minutes. All financial books and records shall be kept in accordance with generally accepted accounting practices. The unit owners<\/span>’ association shall maintain individual assessment account records. The unit owners<\/span>’ association shall maintain a record of any recorded lien<\/span> at least as long as the lien<\/span> remains effective. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

B.<\/span> Subject to the provisions of subsection C, all books and records kept by or on behalf of the unit owners<\/span>’ association, including the unit owners<\/span>’ association membership list, and addresses and aggregate salary information of unit owners<\/span>’ association employees, shall be available for examination and copying by a unit owner<\/span> in good standing or his authorized agent so long as the request is for a proper purpose related to his membership in the unit owners<\/span>’ association and not for pecuniary gain or commercial solicitation. Notwithstanding any provision of law<\/span> to the contrary, this right of examination shall exist without reference to the duration of membership and may be exercised (i) only during reasonable business hours or at a mutually convenient time and location and (ii) upon five business days’ written notice for a unit owner<\/span> association managed by a common interest community manager<\/span> and 10 business days’ written notice for a self-managed unit owners<\/span>’ association, which notice shall reasonably identify the purpose for the request and the specific books and records of the unit owners<\/span>’ association requested. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

C.<\/span> Books and records kept by or on behalf of a unit owners<\/span>’ association may be withheld from examination or copying by unit owners<\/span> and contract<\/span> purchasers<\/span> to the extent that they are drafts not yet incorporated into the books and records of the unit owners<\/span>’ association or if such books and records concern: <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

1.<\/span> Personnel matters relating to specific, identified persons<\/span> or a person<\/span>’s medical records; <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

2.<\/span> Contracts<\/span>, leases, and other commercial transactions to purchase or provide goods or services, currently in or under negotiation; <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

3.<\/span> Pending or probable litigation<\/span>. For purposes of this subdivision, “probable litigation<\/span>” means those instances where there has been a specific threat of litigation from a person<\/span> or the legal counsel<\/span> of such person<\/span>; <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

4.<\/span> Matters involving state or local administrative or other formal proceedings before a government tribunal for enforcement of the condominium<\/span> instruments or rules and regulations promulgated by the executive board<\/span>; <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

5.<\/span> Communications with legal counsel<\/span> that relate to subdivisions 1 through 4 or that are protected by the attorney-client privilege<\/span> or the attorney work product doctrine; <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

6.<\/span> Disclosure of information in violation of law<\/span>; <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

7.<\/span> Meeting minutes or other confidential records of an executive session of the executive board<\/span> held pursuant to subsection C of § 55.1-1949<\/a>; <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

8.<\/span> Documentation, correspondence or management or executive board<\/span> reports compiled for or on behalf of the unit owners<\/span>’ association or the executive board<\/span> by its agents or committees for consideration by the executive board<\/span> in executive session; or <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

9.<\/span> Individual unit owner<\/span> or member files, other than those of the requesting unit owner<\/span>, including any individual unit owner<\/span>’s files kept by or on behalf of the unit owners<\/span>’ association. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

D.<\/span> Books and records kept by or on behalf of a unit owners<\/span>’ association shall be withheld from examination and copying in their entirety only to the extent that an exclusion from disclosure under subsection C applies to the entire content of such books and records. Otherwise, only those portions of the books and records containing information subject to an exclusion under subsection C may be withheld or redacted, and all portions of the books and records that are not so excluded shall be available for examination and copying, provided that the requesting member shall be responsible to the association for paying or reimbursing the association for any reasonable costs incurred by the association in responding to the request for the books and records and review for redaction of the same. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

E.<\/span> Prior to providing copies of any books and records, the unit owners<\/span>’ association may impose and collect a charge, not to exceed the reasonable costs of materials<\/span> and labor, incurred to provide such copies. Charges may be imposed only in accordance with a cost schedule adopted by the executive board<\/span> in accordance with this subsection. The cost schedule shall (i) specify the charges for materials<\/span> and labor, (ii) apply equally to all unit owners<\/span> in good standing, and (iii) be provided to such requesting unit owner<\/span> at the time the request is made. <\/i><\/a><\/p><\/section>","plain_text":" CODE OF VIRGINIA\n\nBOOKS, MINUTES, AND RECORDS; INSPECTION (\u00a7 55.1-1945)\n\nA. The declarant, managing agent, unit owners’ association, or person\nspecified in the bylaws of the association shall keep detailed records of the\nreceipts and expenditures affecting the operation and administration of the\ncondominium and specifying the maintenance and repair expenses of the common\nelements and any other expenses incurred by or on behalf of the association.\nSubject to the provisions of subsections B, C, and E, upon request, any unit\nowner shall be provided a copy of such records and minutes. All financial books\nand records shall be kept in accordance with generally accepted accounting\npractices. The unit owners’ association shall maintain individual\nassessment account records. The unit owners’ association shall maintain a\nrecord of any recorded lien at least as long as the lien remains effective.\n\nB. Subject to the provisions of subsection C, all books and records kept by or\non behalf of the unit owners’ association, including the unit\nowners’ association membership list, and addresses and aggregate salary\ninformation of unit owners’ association employees, shall be available for\nexamination and copying by a unit owner in good standing or his authorized agent\nso long as the request is for a proper purpose related to his membership in the\nunit owners’ association and not for pecuniary gain or commercial\nsolicitation. Notwithstanding any provision of law to the contrary, this right\nof examination shall exist without reference to the duration of membership and\nmay be exercised (i) only during reasonable business hours or at a mutually\nconvenient time and location and (ii) upon five business days’ written\nnotice for a unit owner association managed by a common interest community\nmanager and 10 business days’ written notice for a self-managed unit\nowners’ association, which notice shall reasonably identify the purpose\nfor the request and the specific books and records of the unit owners’\nassociation requested.\n\nC. Books and records kept by or on behalf of a unit owners’ association\nmay be withheld from examination or copying by unit owners and contract\npurchasers to the extent that they are drafts not yet incorporated into the\nbooks and records of the unit owners’ association or if such books and\nrecords concern:\n\n 1. Personnel matters relating to specific, identified persons or a\n person’s medical records;\n\n 2. Contracts, leases, and other commercial transactions to purchase or provide\n goods or services, currently in or under negotiation;\n\n 3. Pending or probable litigation. For purposes of this subdivision,\n “probable litigation” means those instances where there has been a\n specific threat of litigation from a person or the legal counsel of such\n person;\n\n 4. Matters involving state or local administrative or other formal proceedings\n before a government tribunal for enforcement of the condominium instruments or\n rules and regulations promulgated by the executive board;\n\n 5. Communications with legal counsel that relate to subdivisions 1 through 4\n or that are protected by the attorney-client privilege or the attorney work\n product doctrine;\n\n 6. Disclosure of information in violation of law;\n\n 7. Meeting minutes or other confidential records of an executive session of\n the executive board held pursuant to subsection C of § 55.1-1949;\n\n 8. Documentation, correspondence or management or executive board reports\n compiled for or on behalf of the unit owners’ association or the\n executive board by its agents or committees for consideration by the executive\n board in executive session; or\n\n 9. Individual unit owner or member files, other than those of the requesting\n unit owner, including any individual unit owner’s files kept by or on\n behalf of the unit owners’ association.\n\nD. Books and records kept by or on behalf of a unit owners’ association\nshall be withheld from examination and copying in their entirety only to the\nextent that an exclusion from disclosure under subsection C applies to the\nentire content of such books and records. Otherwise, only those portions of the\nbooks and records containing information subject to an exclusion under\nsubsection C may be withheld or redacted, and all portions of the books and\nrecords that are not so excluded shall be available for examination and copying,\nprovided that the requesting member shall be responsible to the association for\npaying or reimbursing the association for any reasonable costs incurred by the\nassociation in responding to the request for the books and records and review\nfor redaction of the same.\n\nE. Prior to providing copies of any books and records, the unit owners’\nassociation may impose and collect a charge, not to exceed the reasonable costs\nof materials and labor, incurred to provide such copies. Charges may be imposed\nonly in accordance with a cost schedule adopted by the executive board in\naccordance with this subsection. The cost schedule shall (i) specify the charges\nfor materials and labor, (ii) apply equally to all unit owners in good standing,\nand (iii) be provided to such requesting unit owner at the time the request is\nmade.\n\nHISTORY: 1980, c. 738, \u00a7 55-79.74:1; 1985, c. 75; 1989, c. 57; 1990, c. 662;\n1992, c. 72; 1994, c. 463; 1999, c. 594; 2000, cc. 906, 919; 2001, c. 419; 2011,\ncc. 334, 361, 605; 2014, c. 207; 2018, c. 663; 2019, c. 712; 2020, c. 592; 2024,\ncc. 55, 349.","edition":{"id":1,"name":"2025","slug":"2025","date_created":"2026-06-21 22:39:22","date_modified":"2026-06-21 22:39:22","current":1,"order_by":1,"last_import":null}}