{"formats":[{"name":"JSON","format":"json","url":"\/downloads\/2025\/code-json\/55.1-1949.json"},{"name":"Plain Text","format":"text","url":"\/downloads\/2025\/code-text\/55.1-1949.txt"},{"name":"XML","format":"xml","url":"\/downloads\/2025\/code-xml\/55.1-1949.xml"},{"name":"HTML","format":"html","url":"\/downloads\/2025\/code-html\/55.1-1949.html"}],"law_id":76863,"edition_id":1,"section_id":76863,"structure_id":13236,"section_number":"55.1-1949","catch_line":"Meetings of unit owners’ association and executive board","history":"1974, c. 416, \u00a7 55-79.75; 1978, c. 363; 1989, c. 58; 1990, c. 662; 1992, c. 72; 2000, c. 906; 2001, c. 715; 2003, cc. 404, 405, 442; 2005, c. 353; 2007, c. 675; 2013, c. 275; 2019, c. 712; 2021, Sp. Sess. I, cc. 9, 494.","full_text":"A\n\n1. Meetings of the unit owners’ association shall be held in accordance with the provisions of the condominium instruments at least once each year after the formation of the association. The bylaws shall specify an officer or his agent who shall, at least 21 days in advance of any annual or regularly scheduled meeting and at least seven days in advance of any other meeting, send to each unit owner notice of the time, place, and purposes of such meeting. In the event of cancellation of any annual meeting of the unit owners’ association at which directors are elected, the seven-day notice of any subsequent meeting scheduled to elect such directors shall include a statement that the meeting is scheduled for the purpose of the election of directors.2\n\nNotice shall be sent by United States mail to all unit owners of record at the address of their respective units, unless the unit owner has provided to such officer or his agent an address other than the address of the unit, or notice may be hand delivered by the officer or his agent, provided that the officer or his agent certifies in writing that notice was delivered to the person of the unit owner.3\n\nIn lieu of delivering notice as specified in subdivision 2, such officer or his agent may send notice by electronic means if consented to by the unit owner to whom the notice is given, provided that the officer or his agent certifies in writing that notice was sent and, if such electronic mail was returned as undeliverable, notice was subsequently sent by United States mail.B\n\n1. Except as otherwise provided in the condominium instruments, the provisions of this subsection shall apply to executive board meetings at which business of the unit owners’ association is transacted or discussed. All meetings of the unit owners’ association or the executive board, including any subcommittee or other committee of such association or board, shall be open to all unit owners of record. The executive board shall not use work sessions or other informal gatherings of the executive board to circumvent the open meeting requirements of this section. Minutes of the meetings of the executive board shall be recorded and shall be available as provided in \u00a7 55.1-1945.2\n\nNotice of the time, date, and place of each meeting of the executive board or of any subcommittee or other committee of the executive board, and of each meeting of a subcommittee or other committee of the unit owners’ association, shall be published where it is reasonably calculated to be available to a majority of the unit owners.\n\t\t\t\tA unit owner may make a request to be notified on a continual basis of any such meetings, which request shall be made at least once a year in writing and include the unit owners’ name, address, zip code, and any email address as appropriate. Notice of the time, date, and place shall be sent to any unit owner requesting notice (i) by first-class mail or email in the case of meetings of the executive board or (ii) by email in the case of meetings of any subcommittee or other committee of the executive board or of a subcommittee or other committee of the unit owners’ association.\n\t\t\t\tNotice, reasonable under the circumstances, of special or emergency meetings shall be given contemporaneously with the notice provided to members of the (i) executive board or any subcommittee or other committee of such board or (ii) subcommittee or other committee of the unit owners’ association conducting the meeting.3\n\nUnless otherwise exempt as relating to an executive session pursuant to subsection C, at least one copy of all agenda packets and materials furnished to members of the executive board or subcommittee or other committee of the executive board for a meeting shall be made available for inspection by the membership of the unit owners’ association at the same time such documents are furnished to the members of the executive board.4\n\nAny unit owner may record any portion of a meeting required to be open. The executive board or subcommittee or other committee of the executive board conducting the meeting may adopt rules (i) governing the placement and use of equipment necessary for recording a meeting to prevent interference with the proceedings and (ii) requiring the unit owner recording the meeting to provide notice that the meeting is being recorded.5\n\nVoting by secret or written ballot in an open meeting is a violation of this chapter except for the election of officers.C\n\nThe executive board or any subcommittee or other committee of the executive board may convene in executive session to consider personnel matters; consult with legal counsel; discuss and consider contracts, probable or pending litigation, and matters involving violations of the condominium instruments or rules and regulations promulgated pursuant to such condominium instruments for which a unit owner, his family members, tenants, guests, or other invitees are responsible; or discuss and consider the personal liability of unit owners to the unit owners’ association, upon the affirmative vote in an open meeting to assemble in executive session. The motion shall state specifically the purpose for the executive session. Reference to the motion and the stated purpose for the executive session shall be included in the minutes. The executive board shall restrict the consideration of matters during such portions of meetings to only those purposes specifically exempted and stated in the motion. No contract, motion, or other action adopted, passed, or agreed to in executive session shall become effective unless the executive board or subcommittee or other committee of the executive board, following the executive session, reconvenes in open meeting and takes a vote on such contract, motion, or other action, which shall have its substance reasonably identified in the open meeting. The requirements of this section do not require the disclosure of information in violation of law.D\n\nSubject to reasonable rules adopted by the executive board, the executive board shall provide a designated period during each meeting to allow unit owners an opportunity to comment on any matter relating to the unit owners’ association. During a meeting at which the agenda is limited to specific topics or at a special meeting, the executive board may limit the comments of unit owners to the topics listed on the meeting agenda.","order_by":null,"text":{"0":{"id":275920,"text":"1. Meetings of the unit owners’ association shall be held in accordance with the provisions of the condominium instruments at least once each year after the formation of the association. The bylaws shall specify an officer or his agent who shall, at least 21 days in advance of any annual or regularly scheduled meeting and at least seven days in advance of any other meeting, send to each unit owner notice of the time, place, and purposes of such meeting. In the event of cancellation of any annual meeting of the unit owners’ association at which directors are elected, the seven-day notice of any subsequent meeting scheduled to elect such directors shall include a statement that the meeting is scheduled for the purpose of the election of directors.","type":"section","prefixes":["A"],"prefix":"A","entire_prefix":"A","prefix_anchor":"A","level":1,"next_prefix":"A2"},"1":{"id":275921,"text":"Notice shall be sent by United States mail to all unit owners of record at the address of their respective units, unless the unit owner has provided to such officer or his agent an address other than the address of the unit, or notice may be hand delivered by the officer or his agent, provided that the officer or his agent certifies in writing that notice was delivered to the person of the unit owner.","type":"section","prefixes":["A","2"],"prefix":"2","entire_prefix":"A2","prefix_anchor":"A2","level":2,"prior_prefix":"A","next_prefix":"A3"},"2":{"id":275922,"text":"In lieu of delivering notice as specified in subdivision 2, such officer or his agent may send notice by electronic means if consented to by the unit owner to whom the notice is given, provided that the officer or his agent certifies in writing that notice was sent and, if such electronic mail was returned as undeliverable, notice was subsequently sent by United States mail.","type":"section","prefixes":["A","3"],"prefix":"3","entire_prefix":"A3","prefix_anchor":"A3","level":2,"prior_prefix":"A2","next_prefix":"B"},"3":{"id":275923,"text":"1. Except as otherwise provided in the condominium instruments, the provisions of this subsection shall apply to executive board meetings at which business of the unit owners’ association is transacted or discussed. All meetings of the unit owners’ association or the executive board, including any subcommittee or other committee of such association or board, shall be open to all unit owners of record. The executive board shall not use work sessions or other informal gatherings of the executive board to circumvent the open meeting requirements of this section. Minutes of the meetings of the executive board shall be recorded and shall be available as provided in \u00a7 55.1-1945.","type":"section","prefixes":["B"],"prefix":"B","entire_prefix":"B","prefix_anchor":"B","level":1,"prior_prefix":"A3","next_prefix":"B2"},"4":{"id":275924,"text":"Notice of the time, date, and place of each meeting of the executive board or of any subcommittee or other committee of the executive board, and of each meeting of a subcommittee or other committee of the unit owners’ association, shall be published where it is reasonably calculated to be available to a majority of the unit owners.\n\t\t\t\tA unit owner may make a request to be notified on a continual basis of any such meetings, which request shall be made at least once a year in writing and include the unit owners’ name, address, zip code, and any email address as appropriate. Notice of the time, date, and place shall be sent to any unit owner requesting notice (i) by first-class mail or email in the case of meetings of the executive board or (ii) by email in the case of meetings of any subcommittee or other committee of the executive board or of a subcommittee or other committee of the unit owners’ association.\n\t\t\t\tNotice, reasonable under the circumstances, of special or emergency meetings shall be given contemporaneously with the notice provided to members of the (i) executive board or any subcommittee or other committee of such board or (ii) subcommittee or other committee of the unit owners’ association conducting the meeting.","type":"section","prefixes":["B","2"],"prefix":"2","entire_prefix":"B2","prefix_anchor":"B2","level":2,"prior_prefix":"B","next_prefix":"B3"},"5":{"id":275925,"text":"Unless otherwise exempt as relating to an executive session pursuant to subsection C, at least one copy of all agenda packets and materials furnished to members of the executive board or subcommittee or other committee of the executive board for a meeting shall be made available for inspection by the membership of the unit owners’ association at the same time such documents are furnished to the members of the executive board.","type":"section","prefixes":["B","3"],"prefix":"3","entire_prefix":"B3","prefix_anchor":"B3","level":2,"prior_prefix":"B2","next_prefix":"B4"},"6":{"id":275926,"text":"Any unit owner may record any portion of a meeting required to be open. The executive board or subcommittee or other committee of the executive board conducting the meeting may adopt rules (i) governing the placement and use of equipment necessary for recording a meeting to prevent interference with the proceedings and (ii) requiring the unit owner recording the meeting to provide notice that the meeting is being recorded.","type":"section","prefixes":["B","4"],"prefix":"4","entire_prefix":"B4","prefix_anchor":"B4","level":2,"prior_prefix":"B3","next_prefix":"B5"},"7":{"id":275927,"text":"Voting by secret or written ballot in an open meeting is a violation of this chapter except for the election of officers.","type":"section","prefixes":["B","5"],"prefix":"5","entire_prefix":"B5","prefix_anchor":"B5","level":2,"prior_prefix":"B4","next_prefix":"C"},"8":{"id":275928,"text":"The executive board or any subcommittee or other committee of the executive board may convene in executive session to consider personnel matters; consult with legal counsel; discuss and consider contracts, probable or pending litigation, and matters involving violations of the condominium instruments or rules and regulations promulgated pursuant to such condominium instruments for which a unit owner, his family members, tenants, guests, or other invitees are responsible; or discuss and consider the personal liability of unit owners to the unit owners’ association, upon the affirmative vote in an open meeting to assemble in executive session. The motion shall state specifically the purpose for the executive session. Reference to the motion and the stated purpose for the executive session shall be included in the minutes. The executive board shall restrict the consideration of matters during such portions of meetings to only those purposes specifically exempted and stated in the motion. No contract, motion, or other action adopted, passed, or agreed to in executive session shall become effective unless the executive board or subcommittee or other committee of the executive board, following the executive session, reconvenes in open meeting and takes a vote on such contract, motion, or other action, which shall have its substance reasonably identified in the open meeting. The requirements of this section do not require the disclosure of information in violation of law.","type":"section","prefixes":["C"],"prefix":"C","entire_prefix":"C","prefix_anchor":"C","level":1,"prior_prefix":"B5","next_prefix":"D"},"9":{"id":275929,"text":"Subject to reasonable rules adopted by the executive board, the executive board shall provide a designated period during each meeting to allow unit owners an opportunity to comment on any matter relating to the unit owners’ association. During a meeting at which the agenda is limited to specific topics or at a special meeting, the executive board may limit the comments of unit owners to the topics listed on the meeting agenda.","type":"section","prefixes":["D"],"prefix":"D","entire_prefix":"D","prefix_anchor":"D","level":1,"prior_prefix":"C"}},"ancestry":[{"id":13236,"edition_id":1,"name":"Management of Condominium","identifier":"3","label":"article","depth":4,"order_by":1,"parent_id":13018,"metadata":{},"date_created":"2026-06-26 03:44:30","date_modified":"2026-06-26 03:44:30","permalink":{"id":246789,"object_type":"structure","relational_id":13236,"identifier":"3","token":"55.1\/IV\/19\/3","url":"\/55.1\/IV\/19\/3\/","edition_id":1,"permalink":0,"preferred":1}},{"id":13018,"edition_id":1,"name":"Virginia Condominium Act","identifier":"19","label":"chapter","depth":3,"order_by":1,"parent_id":12914,"metadata":{},"date_created":"2026-06-26 03:44:09","date_modified":"2026-06-26 03:44:09","permalink":{"id":246623,"object_type":"structure","relational_id":13018,"identifier":"19","token":"55.1\/IV\/19","url":"\/55.1\/IV\/19\/","edition_id":1,"permalink":0,"preferred":1}},{"id":12914,"edition_id":1,"name":"Common Interest Communities","identifier":"IV","label":"subtitle","depth":2,"order_by":1,"parent_id":12707,"metadata":{},"date_created":"2026-06-26 03:44:01","date_modified":"2026-06-26 03:44:01","permalink":{"id":246473,"object_type":"structure","relational_id":12914,"identifier":"IV","token":"55.1\/IV","url":"\/55.1\/IV\/","edition_id":1,"permalink":0,"preferred":1}},{"id":12707,"edition_id":1,"name":"Property and Conveyances","identifier":"55.1","label":"title","depth":1,"order_by":1,"parent_id":null,"metadata":{},"date_created":"2026-06-26 03:43:49","date_modified":"2026-06-26 03:43:49","permalink":{"id":244769,"object_type":"structure","relational_id":12707,"identifier":"55.1","token":"55.1","url":"\/55.1\/","edition_id":1,"permalink":0,"preferred":1}}],"structure_contents":[{"id":75299,"structure_id":13236,"section_number":"55.1-1940","catch_line":"Bylaws to be recorded with declaration; contents; unit owners' association; executive board; amendment of bylaws","url":"\/55.1-1940\/","token":"55.1\/IV\/19\/3\/55.1-1940","metadata":false},{"id":56162,"structure_id":13236,"section_number":"55.1-1940.1","catch_line":"Termination and duration of certain management contracts","url":"\/55.1-1940.1\/","token":"55.1\/IV\/19\/3\/55.1-1940.1","metadata":false},{"id":86301,"structure_id":13236,"section_number":"55.1-1941","catch_line":"Amendment to condominium instruments; consent of mortgagee","url":"\/55.1-1941\/","token":"55.1\/IV\/19\/3\/55.1-1941","metadata":false},{"id":77055,"structure_id":13236,"section_number":"55.1-1942","catch_line":"Reformation of declaration; judicial procedure","url":"\/55.1-1942\/","token":"55.1\/IV\/19\/3\/55.1-1942","metadata":false},{"id":84290,"structure_id":13236,"section_number":"55.1-1943","catch_line":"Control of condominium by declarant","url":"\/55.1-1943\/","token":"55.1\/IV\/19\/3\/55.1-1943","metadata":false},{"id":68952,"structure_id":13236,"section_number":"55.1-1944","catch_line":"Deposit of funds","url":"\/55.1-1944\/","token":"55.1\/IV\/19\/3\/55.1-1944","metadata":false},{"id":86875,"structure_id":13236,"section_number":"55.1-1945","catch_line":"Books, minutes, and records; inspection","url":"\/55.1-1945\/","token":"55.1\/IV\/19\/3\/55.1-1945","metadata":false},{"id":86155,"structure_id":13236,"section_number":"55.1-1946","catch_line":"Management office","url":"\/55.1-1946\/","token":"55.1\/IV\/19\/3\/55.1-1946","metadata":false},{"id":64177,"structure_id":13236,"section_number":"55.1-1947","catch_line":"Transfer of special declarant rights","url":"\/55.1-1947\/","token":"55.1\/IV\/19\/3\/55.1-1947","metadata":false},{"id":54240,"structure_id":13236,"section_number":"55.1-1948","catch_line":"Declarants not succeeding to special declarant rights","url":"\/55.1-1948\/","token":"55.1\/IV\/19\/3\/55.1-1948","metadata":false},{"id":76863,"structure_id":13236,"section_number":"55.1-1949","catch_line":"Meetings of unit owners' association and executive board","url":"\/55.1-1949\/","token":"55.1\/IV\/19\/3\/55.1-1949","metadata":false},{"id":64649,"structure_id":13236,"section_number":"55.1-1950","catch_line":"Distribution of information by members","url":"\/55.1-1950\/","token":"55.1\/IV\/19\/3\/55.1-1950","metadata":false},{"id":63730,"structure_id":13236,"section_number":"55.1-1951","catch_line":"Display of the flag of the United States; necessary supporting structures; affirmative defense","url":"\/55.1-1951\/","token":"55.1\/IV\/19\/3\/55.1-1951","metadata":false},{"id":80764,"structure_id":13236,"section_number":"55.1-1951.1","catch_line":"Installation of solar energy collection devices","url":"\/55.1-1951.1\/","token":"55.1\/IV\/19\/3\/55.1-1951.1","metadata":false},{"id":70408,"structure_id":13236,"section_number":"55.1-1952","catch_line":"Meetings of unit owners' association and executive board; quorums","url":"\/55.1-1952\/","token":"55.1\/IV\/19\/3\/55.1-1952","metadata":false},{"id":64764,"structure_id":13236,"section_number":"55.1-1953","catch_line":"Meetings of unit owners' association and executive board; voting by unit owners; proxies","url":"\/55.1-1953\/","token":"55.1\/IV\/19\/3\/55.1-1953","metadata":false},{"id":69473,"structure_id":13236,"section_number":"55.1-1954","catch_line":"Officers","url":"\/55.1-1954\/","token":"55.1\/IV\/19\/3\/55.1-1954","metadata":false},{"id":85997,"structure_id":13236,"section_number":"55.1-1955","catch_line":"Upkeep of condominiums; warranty against structural defects; statute of limitations for warranty; warranty review committee","url":"\/55.1-1955\/","token":"55.1\/IV\/19\/3\/55.1-1955","metadata":false},{"id":76691,"structure_id":13236,"section_number":"55.1-1956","catch_line":"Control of common elements","url":"\/55.1-1956\/","token":"55.1\/IV\/19\/3\/55.1-1956","metadata":false},{"id":86702,"structure_id":13236,"section_number":"55.1-1957","catch_line":"Common elements; notice of pesticide application","url":"\/55.1-1957\/","token":"55.1\/IV\/19\/3\/55.1-1957","metadata":false},{"id":66934,"structure_id":13236,"section_number":"55.1-1958","catch_line":"Tort and contract liability; judgment lien","url":"\/55.1-1958\/","token":"55.1\/IV\/19\/3\/55.1-1958","metadata":false},{"id":65547,"structure_id":13236,"section_number":"55.1-1959","catch_line":"Suspension of services for failure to pay assessments; corrective action; assessment of charges for violations; notice; hearing; adoption and enforcement of rules and regulations","url":"\/55.1-1959\/","token":"55.1\/IV\/19\/3\/55.1-1959","metadata":false},{"id":78546,"structure_id":13236,"section_number":"55.1-1960","catch_line":"Limitation of occupancy of a unit","url":"\/55.1-1960\/","token":"55.1\/IV\/19\/3\/55.1-1960","metadata":false},{"id":64065,"structure_id":13236,"section_number":"55.1-1960.1","catch_line":"Limitation of smoking in condominium","url":"\/55.1-1960.1\/","token":"55.1\/IV\/19\/3\/55.1-1960.1","metadata":false},{"id":62313,"structure_id":13236,"section_number":"55.1-1961","catch_line":"Use of for sale sign in connection with resale","url":"\/55.1-1961\/","token":"55.1\/IV\/19\/3\/55.1-1961","metadata":false},{"id":78887,"structure_id":13236,"section_number":"55.1-1962","catch_line":"Designation of authorized representative","url":"\/55.1-1962\/","token":"55.1\/IV\/19\/3\/55.1-1962","metadata":false},{"id":76748,"structure_id":13236,"section_number":"55.1-1962.1","catch_line":"Electric vehicle charging stations permitted","url":"\/55.1-1962.1\/","token":"55.1\/IV\/19\/3\/55.1-1962.1","metadata":false},{"id":71936,"structure_id":13236,"section_number":"55.1-1963","catch_line":"Insurance","url":"\/55.1-1963\/","token":"55.1\/IV\/19\/3\/55.1-1963","metadata":false},{"id":86524,"structure_id":13236,"section_number":"55.1-1964","catch_line":"Liability for common expenses; late fees; additional assessment; authority to borrow","url":"\/55.1-1964\/","token":"55.1\/IV\/19\/3\/55.1-1964","metadata":false},{"id":55038,"structure_id":13236,"section_number":"55.1-1965","catch_line":"Annual budget; reserve study; reserves for capital components","url":"\/55.1-1965\/","token":"55.1\/IV\/19\/3\/55.1-1965","metadata":false},{"id":86561,"structure_id":13236,"section_number":"55.1-1966","catch_line":"Lien for assessments; foreclosure","url":"\/55.1-1966\/","token":"55.1\/IV\/19\/3\/55.1-1966","metadata":false},{"id":82616,"structure_id":13236,"section_number":"55.1-1967","catch_line":"Notice of sale under deed of trust","url":"\/55.1-1967\/","token":"55.1\/IV\/19\/3\/55.1-1967","metadata":false},{"id":56723,"structure_id":13236,"section_number":"55.1-1968","catch_line":"Bond to be posted by declarant","url":"\/55.1-1968\/","token":"55.1\/IV\/19\/3\/55.1-1968","metadata":false},{"id":60552,"structure_id":13236,"section_number":"55.1-1969","catch_line":"Restraints on alienation","url":"\/55.1-1969\/","token":"55.1\/IV\/19\/3\/55.1-1969","metadata":false}],"previous_section":{"id":54240,"structure_id":13236,"section_number":"55.1-1948","catch_line":"Declarants not succeeding to special declarant rights","url":"\/55.1-1948\/","token":"55.1\/IV\/19\/3\/55.1-1948","metadata":false},"next_section":{"id":64649,"structure_id":13236,"section_number":"55.1-1950","catch_line":"Distribution of information by members","url":"\/55.1-1950\/","token":"55.1\/IV\/19\/3\/55.1-1950","metadata":false},"metadata":false,"official_url":"https:\/\/law.lis.virginia.gov\/vacode\/55.1-1949\/","history_text":"

This law was first created in 1974. The record of its establishment is cataloged in chapter 416 of that year\u2019s edition of \u201cActs of Assembly,\u201d the annual state publication listing all changes made to the Code of Virginia in that year. Unfortunately, the 1974 \u201cActs\u201d aren\u2019t available online. It has been modified 11 times. Those modifications are cataloged by \u201cThe Acts of Assembly,\u201d a state publication, by year and chapter. Those modifications that can be read on the General Assembly\u2019s website will be linked accordingly. Those modifications are as follows: in 1978, chapter 363; in 1989, chapter 58; in 1990, chapter 662; in 1992, chapter 72; in 2000, chapter 906<\/a>; in 2001, chapter 715<\/a>; in 2003, chapters 404<\/a>, 405<\/a>, and 442<\/a>; in 2005, chapter 353<\/a>; in 2007, chapter 675<\/a>; in 2013, chapter 275<\/a>; in 2019, chapter 712<\/a>.<\/p>","references":[{"id":76819,"section_number":"55.1-1939","catch_line":"Statement of unit owner rights","order_by":null,"url":"\/55.1-1939\/"},{"id":84290,"section_number":"55.1-1943","catch_line":"Control of condominium by declarant","order_by":null,"url":"\/55.1-1943\/"},{"id":86875,"section_number":"55.1-1945","catch_line":"Books, minutes, and records; inspection","order_by":null,"url":"\/55.1-1945\/"},{"id":70408,"section_number":"55.1-1952","catch_line":"Meetings of unit owners' association and executive board; quorums","order_by":null,"url":"\/55.1-1952\/"},{"id":65547,"section_number":"55.1-1959","catch_line":"Suspension of services for failure to pay assessments; corrective action; assessment of charges for violations; notice; hearing; adoption and enforcement of rules and regulations","order_by":null,"url":"\/55.1-1959\/"},{"id":71936,"section_number":"55.1-1963","catch_line":"Insurance","order_by":null,"url":"\/55.1-1963\/"}],"refers_to":false,"permalink":{"id":246831,"object_type":"law","relational_id":76863,"identifier":"55.1-1949","token":"55.1\/IV\/19\/3\/55.1-1949","url":"\/55.1-1949\/","edition_id":1,"permalink":0,"preferred":1},"url":"\/55.1-1949\/","token":"55.1\/IV\/19\/3\/55.1-1949","dublin_core":{"Title":"Meetings of unit owners’ association and executive board","Type":"Text","Format":"text\/html","Identifier":"\u00a7 55.1-1949","Relation":"Code of Virginia"},"html":"\n\t\t\t\t\t\t

A.<\/span> 1. Meetings of the unit owners<\/span>’ association shall be held in accordance with the provisions of the condominium<\/span> instruments at least once each year after the formation of the association. The bylaws shall specify an officer<\/span> or his agent who shall, at least 21 days in advance of any annual or regularly scheduled meeting and at least seven days in advance of any other meeting, send to each unit owner<\/span> notice of the time, place, and purposes of such meeting. In the event of cancellation of any annual meeting of the unit owners<\/span>’ association at which directors are elected, the seven-day notice of any subsequent meeting scheduled to elect such directors shall include a statement that the meeting is scheduled for the purpose of the election of directors. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

2.<\/span> Notice shall be sent by United States mail to all unit owners<\/span> of record at the address of their respective units<\/span>, unless the unit owner<\/span> has provided to such officer<\/span> or his agent an address other than the address of the unit, or notice may be hand delivered by the officer<\/span> or his agent, provided that the officer<\/span> or his agent certifies in writing that notice was delivered to the person<\/span> of the unit owner<\/span>. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

3.<\/span> In lieu of delivering notice as specified in subdivision 2, such officer<\/span> or his agent may send notice by electronic means<\/span> if consented to by the unit owner<\/span> to whom the notice is given, provided that the officer<\/span> or his agent certifies in writing that notice was sent and, if such electronic mail was returned as undeliverable, notice was subsequently sent by United States mail. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

B.<\/span> 1. Except as otherwise provided in the condominium<\/span> instruments, the provisions of this subsection shall apply to executive board<\/span> meetings at which business of the unit owners<\/span>’ association is transacted or discussed. All meetings of the unit owners<\/span>’ association or the executive board<\/span>, including any subcommittee or other committee of such association or board, shall be open to all unit owners<\/span> of record. The executive board<\/span> shall not use work sessions or other informal gatherings of the executive board<\/span> to circumvent the open meeting requirements of this section. Minutes of the meetings of the executive board<\/span> shall be recorded and shall be available as provided in \u00a7 55.1-1945<\/a>. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

2.<\/span> Notice of the time, date, and place of each meeting of the executive board<\/span> or of any subcommittee or other committee of the executive board<\/span>, and of each meeting of a subcommittee or other committee of the unit owners<\/span>’ association, shall be published where it is reasonably calculated to be available to a majority of the unit owners<\/span>.\n\t\t\t\tA unit owner<\/span> may make a request to be notified on a continual basis of any such meetings, which request shall be made at least once a year in writing and include the unit owners<\/span>’ name, address, zip code, and any email address as appropriate. Notice of the time, date, and place shall be sent to any unit owner<\/span> requesting notice (i) by first-class mail or email in the case of meetings of the executive board<\/span> or (ii) by email in the case of meetings of any subcommittee or other committee of the executive board<\/span> or of a subcommittee or other committee of the unit owners<\/span>’ association.\n\t\t\t\tNotice, reasonable under the circumstances, of special or emergency meetings shall be given contemporaneously with the notice provided to members of the (i) executive board<\/span> or any subcommittee or other committee of such board or (ii) subcommittee or other committee of the unit owners<\/span>’ association conducting the meeting. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

3.<\/span> Unless otherwise exempt as relating to an executive session pursuant to subsection C, at least one copy of all agenda packets and materials<\/span> furnished to members of the executive board<\/span> or subcommittee or other committee of the executive board<\/span> for a meeting shall be made available for inspection by the membership of the unit owners<\/span>’ association at the same time such documents are furnished to the members of the executive board<\/span>. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

4.<\/span> Any unit owner<\/span> may record any portion of a meeting required to be open. The executive board<\/span> or subcommittee or other committee of the executive board<\/span> conducting the meeting may adopt rules (i) governing the placement and use of equipment necessary for recording a meeting to prevent interference with the proceedings and (ii) requiring the unit owner<\/span> recording the meeting to provide notice that the meeting is being recorded. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

5.<\/span> Voting by secret or written ballot in an open meeting is a violation of this chapter except for the election of officers<\/span>. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

C.<\/span> The executive board<\/span> or any subcommittee or other committee of the executive board<\/span> may convene in executive session to consider personnel matters; consult with legal counsel<\/span>; discuss and consider contracts<\/span>, probable or pending litigation<\/span>, and matters involving violations of the condominium<\/span> instruments or rules and regulations promulgated pursuant to such condominium<\/span> instruments for which a unit owner<\/span>, his family members, tenants, guests, or other invitees are responsible; or discuss and consider the personal liability of unit owners<\/span> to the unit owners<\/span>’ association, upon the affirmative vote in an open meeting to assemble in executive session. The motion<\/span> shall state specifically the purpose for the executive session. Reference to the motion<\/span> and the stated purpose for the executive session shall be included in the minutes. The executive board<\/span> shall restrict the consideration of matters during such portions of meetings to only those purposes specifically exempted and stated in the motion<\/span>. No contract<\/span>, motion<\/span>, or other action adopted, passed, or agreed to in executive session shall become effective unless the executive board<\/span> or subcommittee or other committee of the executive board<\/span>, following the executive session, reconvenes in open meeting and takes a vote on such contract<\/span>, motion<\/span>, or other action, which shall have its substance reasonably identified in the open meeting. The requirements of this section do not require the disclosure of information in violation of law<\/span>. <\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t

D.<\/span> Subject to reasonable rules adopted by the executive board<\/span>, the executive board<\/span> shall provide a designated period during each meeting to allow unit owners<\/span> an opportunity to comment on any matter relating to the unit owners<\/span>’ association. During a meeting at which the agenda is limited to specific topics or at a special meeting, the executive board<\/span> may limit the comments of unit owners<\/span> to the topics listed on the meeting agenda. <\/i><\/a><\/p><\/section>","plain_text":" CODE OF VIRGINIA\n\nMEETINGS OF UNIT OWNERS’ ASSOCIATION AND EXECUTIVE BOARD (\u00a7 55.1-1949)\n\nA. 1. Meetings of the unit owners’ association shall be held in accordance\nwith the provisions of the condominium instruments at least once each year after\nthe formation of the association. The bylaws shall specify an officer or his\nagent who shall, at least 21 days in advance of any annual or regularly\nscheduled meeting and at least seven days in advance of any other meeting, send\nto each unit owner notice of the time, place, and purposes of such meeting. In\nthe event of cancellation of any annual meeting of the unit owners’\nassociation at which directors are elected, the seven-day notice of any\nsubsequent meeting scheduled to elect such directors shall include a statement\nthat the meeting is scheduled for the purpose of the election of directors.\n\n 2. Notice shall be sent by United States mail to all unit owners of record at\n the address of their respective units, unless the unit owner has provided to\n such officer or his agent an address other than the address of the unit, or\n notice may be hand delivered by the officer or his agent, provided that the\n officer or his agent certifies in writing that notice was delivered to the\n person of the unit owner.\n\n 3. In lieu of delivering notice as specified in subdivision 2, such officer or\n his agent may send notice by electronic means if consented to by the unit\n owner to whom the notice is given, provided that the officer or his agent\n certifies in writing that notice was sent and, if such electronic mail was\n returned as undeliverable, notice was subsequently sent by United States mail.\n\nB. 1. Except as otherwise provided in the condominium instruments, the\nprovisions of this subsection shall apply to executive board meetings at which\nbusiness of the unit owners’ association is transacted or discussed. All\nmeetings of the unit owners’ association or the executive board, including\nany subcommittee or other committee of such association or board, shall be open\nto all unit owners of record. The executive board shall not use work sessions or\nother informal gatherings of the executive board to circumvent the open meeting\nrequirements of this section. Minutes of the meetings of the executive board\nshall be recorded and shall be available as provided in \u00a7 55.1-1945.\n\n 2. Notice of the time, date, and place of each meeting of the executive board\n or of any subcommittee or other committee of the executive board, and of each\n meeting of a subcommittee or other committee of the unit owners’\n association, shall be published where it is reasonably calculated to be\n available to a majority of the unit owners.\n \t\t\t\tA unit owner may make a request to be notified on a continual basis of any\n such meetings, which request shall be made at least once a year in writing and\n include the unit owners’ name, address, zip code, and any email address\n as appropriate. Notice of the time, date, and place shall be sent to any unit\n owner requesting notice (i) by first-class mail or email in the case of\n meetings of the executive board or (ii) by email in the case of meetings of\n any subcommittee or other committee of the executive board or of a\n subcommittee or other committee of the unit owners’ association.\n \t\t\t\tNotice, reasonable under the circumstances, of special or emergency\n meetings shall be given contemporaneously with the notice provided to members\n of the (i) executive board or any subcommittee or other committee of such\n board or (ii) subcommittee or other committee of the unit owners’\n association conducting the meeting.\n\n 3. Unless otherwise exempt as relating to an executive session pursuant to\n subsection C, at least one copy of all agenda packets and materials furnished\n to members of the executive board or subcommittee or other committee of the\n executive board for a meeting shall be made available for inspection by the\n membership of the unit owners’ association at the same time such\n documents are furnished to the members of the executive board.\n\n 4. Any unit owner may record any portion of a meeting required to be open. The\n executive board or subcommittee or other committee of the executive board\n conducting the meeting may adopt rules (i) governing the placement and use of\n equipment necessary for recording a meeting to prevent interference with the\n proceedings and (ii) requiring the unit owner recording the meeting to provide\n notice that the meeting is being recorded.\n\n 5. Voting by secret or written ballot in an open meeting is a violation of\n this chapter except for the election of officers.\n\nC. The executive board or any subcommittee or other committee of the executive\nboard may convene in executive session to consider personnel matters; consult\nwith legal counsel; discuss and consider contracts, probable or pending\nlitigation, and matters involving violations of the condominium instruments or\nrules and regulations promulgated pursuant to such condominium instruments for\nwhich a unit owner, his family members, tenants, guests, or other invitees are\nresponsible; or discuss and consider the personal liability of unit owners to\nthe unit owners’ association, upon the affirmative vote in an open meeting\nto assemble in executive session. The motion shall state specifically the\npurpose for the executive session. Reference to the motion and the stated\npurpose for the executive session shall be included in the minutes. The\nexecutive board shall restrict the consideration of matters during such portions\nof meetings to only those purposes specifically exempted and stated in the\nmotion. No contract, motion, or other action adopted, passed, or agreed to in\nexecutive session shall become effective unless the executive board or\nsubcommittee or other committee of the executive board, following the executive\nsession, reconvenes in open meeting and takes a vote on such contract, motion,\nor other action, which shall have its substance reasonably identified in the\nopen meeting. The requirements of this section do not require the disclosure of\ninformation in violation of law.\n\nD. Subject to reasonable rules adopted by the executive board, the executive\nboard shall provide a designated period during each meeting to allow unit owners\nan opportunity to comment on any matter relating to the unit owners’\nassociation. During a meeting at which the agenda is limited to specific topics\nor at a special meeting, the executive board may limit the comments of unit\nowners to the topics listed on the meeting agenda.\n\nHISTORY: 1974, c. 416, \u00a7 55-79.75; 1978, c. 363; 1989, c. 58; 1990, c. 662;\n1992, c. 72; 2000, c. 906; 2001, c. 715; 2003, cc. 404, 405, 442; 2005, c. 353;\n2007, c. 675; 2013, c. 275; 2019, c. 712; 2021, Sp. Sess. I, cc. 9, 494.","edition":{"id":1,"name":"2025","slug":"2025","date_created":"2026-06-21 22:39:22","date_modified":"2026-06-21 22:39:22","current":1,"order_by":1,"last_import":null}}