{"formats":[{"name":"JSON","format":"json","url":"\/downloads\/2025\/code-json\/8.9A-519.json"},{"name":"Plain Text","format":"text","url":"\/downloads\/2025\/code-text\/8.9A-519.txt"},{"name":"XML","format":"xml","url":"\/downloads\/2025\/code-xml\/8.9A-519.xml"},{"name":"HTML","format":"html","url":"\/downloads\/2025\/code-html\/8.9A-519.html"}],"law_id":78231,"edition_id":1,"section_id":78231,"structure_id":14776,"section_number":"8.9A-519","catch_line":"Numbering, maintaining, and indexing records; communicating information provided in records","history":"1964, c. 219, \u00a7 8.9-403; 1973, c. 509; 1975, c. 225; 1976, c. 536; 1977, c. 539; 1978, c. 284; 1982, c. 652; 1984, cc. 40, 771; 1985, c. 297; 1988, c. 804; 1990, cc. 89, 412; 1992, c. 784; 2000, c. 1007.","full_text":"a\n\nFiling office duties. For each record filed in a filing office, the filing office shall:1\n\nassign a unique number to the filed record;2\n\ncreate a record that bears the number assigned to the filed record and the date and time of filing;3\n\nmaintain the filed record for public inspection; and4\n\nindex the filed record in accordance with subsections (c), (d), and (e).b\n\nFile number. A file number assigned after January 1, 2002, must include a digit that:1\n\nis mathematically derived from or related to the other digits of the file number; and2\n\naids the filing office in determining whether a number communicated as the file number includes a single-digit or transpositional error.c\n\nIndexing; general. Except as otherwise provided in subsections (d) and (e), the filing office shall:1\n\nindex an initial financing statement according to the name of the debtor and index all filed records relating to the initial financing statement in a manner that associates with one another an initial financing statement and all filed records relating to the initial financing statement; and2\n\nindex a record that provides a name of a debtor which was not previously provided in the financing statement to which the record relates also according to the name that was not previously provided.d\n\nIndexing; real-property-related financing statement. If a financing statement is filed as a fixture filing or covers as-extracted collateral or timber to be cut, it must be filed for record and the filing office shall index it:1\n\nunder the names of the debtor and of each owner of record shown on the financing statement as if they were the mortgagors under a mortgage of the real property described; and2\n\nto the extent that the law of the Commonwealth provides for indexing of records of mortgages under the name of the mortgagee, under the name of the secured party as if the secured party were the mortgagee thereunder, or, if indexing is by description, as if the financing statement were a record of a mortgage of the real property described.e\n\nIndexing; real-property-related assignment. If a financing statement is filed as a fixture filing or covers as-extracted collateral or timber to be cut, the filing office shall index an assignment filed under \u00a7 8.9A-514 (a) or an amendment filed under \u00a7 8.9A-514 (b):1\n\nunder the name of the assignor as grantor; and2\n\nto the extent that the law of the Commonwealth provides for indexing a record of the assignment of a mortgage under the name of the assignee, under the name of the assignee.f\n\nRetrieval and association capability. The filing office shall maintain a capability:1\n\nto retrieve a record by the name of the debtor and by the file number assigned to the initial financing statement to which the record relates; and2\n\nto associate and retrieve with one another an initial financing statement and each filed record relating to the initial financing statement.g\n\nRemoval of debtor&#8217;s name. The filing office may not remove a debtor&#8217;s name from the index until one year after the effectiveness of a financing statement naming the debtor lapses under &#xA7; 8.9A-515 with respect to all secured parties of record.h\n\nTimeliness of filing office performance. The filing office shall perform the acts required by subsections (a) through (e) at the time and in the manner prescribed by filing-office rule, but not later than five business days after the filing office receives the record in question.i\n\nInapplicability to real-property-related filing office. Subsections (b) and (h) do not apply to a filing office described in &#xA7; 8.9A-501 (a) (1).","order_by":null,"text":{"0":{"id":280390,"text":"Filing office duties. For each record filed in a filing office, the filing office shall:","type":"section","prefixes":["a"],"prefix":"a","entire_prefix":"a","prefix_anchor":"a","level":1,"next_prefix":"a1"},"1":{"id":280391,"text":"assign a unique number to the filed record;","type":"section","prefixes":["a","1"],"prefix":"1","entire_prefix":"a1","prefix_anchor":"a1","level":2,"prior_prefix":"a","next_prefix":"a2"},"2":{"id":280392,"text":"create a record that bears the number assigned to the filed record and the date and time of filing;","type":"section","prefixes":["a","2"],"prefix":"2","entire_prefix":"a2","prefix_anchor":"a2","level":2,"prior_prefix":"a1","next_prefix":"a3"},"3":{"id":280393,"text":"maintain the filed record for public inspection; and","type":"section","prefixes":["a","3"],"prefix":"3","entire_prefix":"a3","prefix_anchor":"a3","level":2,"prior_prefix":"a2","next_prefix":"a4"},"4":{"id":280394,"text":"index the filed record in accordance with subsections (c), (d), and (e).","type":"section","prefixes":["a","4"],"prefix":"4","entire_prefix":"a4","prefix_anchor":"a4","level":2,"prior_prefix":"a3","next_prefix":"b"},"5":{"id":280395,"text":"File number. A file number assigned after January 1, 2002, must include a digit that:","type":"section","prefixes":["b"],"prefix":"b","entire_prefix":"b","prefix_anchor":"b","level":1,"prior_prefix":"a4","next_prefix":"b1"},"6":{"id":280396,"text":"is mathematically derived from or related to the other digits of the file number; and","type":"section","prefixes":["b","1"],"prefix":"1","entire_prefix":"b1","prefix_anchor":"b1","level":2,"prior_prefix":"b","next_prefix":"b2"},"7":{"id":280397,"text":"aids the filing office in determining whether a number communicated as the file number includes a single-digit or transpositional error.","type":"section","prefixes":["b","2"],"prefix":"2","entire_prefix":"b2","prefix_anchor":"b2","level":2,"prior_prefix":"b1","next_prefix":"c"},"8":{"id":280398,"text":"Indexing; general. Except as otherwise provided in subsections (d) and (e), the filing office shall:","type":"section","prefixes":["c"],"prefix":"c","entire_prefix":"c","prefix_anchor":"c","level":1,"prior_prefix":"b2","next_prefix":"c1"},"9":{"id":280399,"text":"index an initial financing statement according to the name of the debtor and index all filed records relating to the initial financing statement in a manner that associates with one another an initial financing statement and all filed records relating to the initial financing statement; and","type":"section","prefixes":["c","1"],"prefix":"1","entire_prefix":"c1","prefix_anchor":"c1","level":2,"prior_prefix":"c","next_prefix":"c2"},"10":{"id":280400,"text":"index a record that provides a name of a debtor which was not previously provided in the financing statement to which the record relates also according to the name that was not previously provided.","type":"section","prefixes":["c","2"],"prefix":"2","entire_prefix":"c2","prefix_anchor":"c2","level":2,"prior_prefix":"c1","next_prefix":"d"},"11":{"id":280401,"text":"Indexing; real-property-related financing statement. If a financing statement is filed as a fixture filing or covers as-extracted collateral or timber to be cut, it must be filed for record and the filing office shall index it:","type":"section","prefixes":["d"],"prefix":"d","entire_prefix":"d","prefix_anchor":"d","level":1,"prior_prefix":"c2","next_prefix":"d1"},"12":{"id":280402,"text":"under the names of the debtor and of each owner of record shown on the financing statement as if they were the mortgagors under a mortgage of the real property described; and","type":"section","prefixes":["d","1"],"prefix":"1","entire_prefix":"d1","prefix_anchor":"d1","level":2,"prior_prefix":"d","next_prefix":"d2"},"13":{"id":280403,"text":"to the extent that the law of the Commonwealth provides for indexing of records of mortgages under the name of the mortgagee, under the name of the secured party as if the secured party were the mortgagee thereunder, or, if indexing is by description, as if the financing statement were a record of a mortgage of the real property described.","type":"section","prefixes":["d","2"],"prefix":"2","entire_prefix":"d2","prefix_anchor":"d2","level":2,"prior_prefix":"d1","next_prefix":"e"},"14":{"id":280404,"text":"Indexing; real-property-related assignment. If a financing statement is filed as a fixture filing or covers as-extracted collateral or timber to be cut, the filing office shall index an assignment filed under \u00a7 8.9A-514 (a) or an amendment filed under \u00a7 8.9A-514 (b):","type":"section","prefixes":["e"],"prefix":"e","entire_prefix":"e","prefix_anchor":"e","level":1,"prior_prefix":"d2","next_prefix":"e1"},"15":{"id":280405,"text":"under the name of the assignor as grantor; and","type":"section","prefixes":["e","1"],"prefix":"1","entire_prefix":"e1","prefix_anchor":"e1","level":2,"prior_prefix":"e","next_prefix":"e2"},"16":{"id":280406,"text":"to the extent that the law of the Commonwealth provides for indexing a record of the assignment of a mortgage under the name of the assignee, under the name of the assignee.","type":"section","prefixes":["e","2"],"prefix":"2","entire_prefix":"e2","prefix_anchor":"e2","level":2,"prior_prefix":"e1","next_prefix":"f"},"17":{"id":280407,"text":"Retrieval and association capability. The filing office shall maintain a capability:","type":"section","prefixes":["f"],"prefix":"f","entire_prefix":"f","prefix_anchor":"f","level":1,"prior_prefix":"e2","next_prefix":"f1"},"18":{"id":280408,"text":"to retrieve a record by the name of the debtor and by the file number assigned to the initial financing statement to which the record relates; and","type":"section","prefixes":["f","1"],"prefix":"1","entire_prefix":"f1","prefix_anchor":"f1","level":2,"prior_prefix":"f","next_prefix":"f2"},"19":{"id":280409,"text":"to associate and retrieve with one another an initial financing statement and each filed record relating to the initial financing statement.","type":"section","prefixes":["f","2"],"prefix":"2","entire_prefix":"f2","prefix_anchor":"f2","level":2,"prior_prefix":"f1","next_prefix":"g"},"20":{"id":280410,"text":"Removal of debtor&#8217;s name. The filing office may not remove a debtor&#8217;s name from the index until one year after the effectiveness of a financing statement naming the debtor lapses under &#xA7; 8.9A-515 with respect to all secured parties of record.","type":"section","prefixes":["g"],"prefix":"g","entire_prefix":"g","prefix_anchor":"g","level":1,"prior_prefix":"f2","next_prefix":"h"},"21":{"id":280411,"text":"Timeliness of filing office performance. The filing office shall perform the acts required by subsections (a) through (e) at the time and in the manner prescribed by filing-office rule, but not later than five business days after the filing office receives the record in question.","type":"section","prefixes":["h"],"prefix":"h","entire_prefix":"h","prefix_anchor":"h","level":1,"prior_prefix":"g","next_prefix":"i"},"22":{"id":280412,"text":"Inapplicability to real-property-related filing office. Subsections (b) and (h) do not apply to a filing office described in &#xA7; 8.9A-501 (a) (1).","type":"section","prefixes":["i"],"prefix":"i","entire_prefix":"i","prefix_anchor":"i","level":1,"prior_prefix":"h"}},"ancestry":[{"id":14776,"edition_id":1,"name":"Duties and Operation of Filing Office","identifier":"2","label":"subpart","depth":3,"order_by":1,"parent_id":13860,"metadata":{},"date_created":"2026-06-26 03:49:50","date_modified":"2026-06-26 03:49:50","permalink":{"id":284251,"object_type":"structure","relational_id":14776,"identifier":"2","token":"8.9A\/5\/2","url":"\/8.9A\/5\/2\/","edition_id":1,"permalink":0,"preferred":1}},{"id":13860,"edition_id":1,"name":"Filing","identifier":"5","label":"part","depth":2,"order_by":1,"parent_id":13277,"metadata":{},"date_created":"2026-06-26 03:46:06","date_modified":"2026-06-26 03:46:06","permalink":{"id":284175,"object_type":"structure","relational_id":13860,"identifier":"5","token":"8.9A\/5","url":"\/8.9A\/5\/","edition_id":1,"permalink":0,"preferred":1}},{"id":13277,"edition_id":1,"name":"Commercial Code \u2014 Secured Transactions","identifier":"8.9A","label":"title","depth":1,"order_by":1,"parent_id":null,"metadata":{},"date_created":"2026-06-26 03:44:33","date_modified":"2026-06-26 03:44:33","permalink":{"id":283833,"object_type":"structure","relational_id":13277,"identifier":"8.9A","token":"8.9A","url":"\/8.9A\/","edition_id":1,"permalink":0,"preferred":1}}],"structure_contents":[{"id":78231,"structure_id":14776,"section_number":"8.9A-519","catch_line":"Numbering, maintaining, and indexing records; communicating information provided in records","url":"\/8.9A-519\/","token":"8.9A\/5\/2\/8.9A-519","metadata":false},{"id":84214,"structure_id":14776,"section_number":"8.9A-520","catch_line":"Acceptance and refusal to accept record","url":"\/8.9A-520\/","token":"8.9A\/5\/2\/8.9A-520","metadata":false},{"id":76635,"structure_id":14776,"section_number":"8.9A-521","catch_line":"Repealed","url":"\/8.9A-521\/","token":"8.9A\/5\/2\/8.9A-521","metadata":false},{"id":78414,"structure_id":14776,"section_number":"8.9A-521.1","catch_line":"Format of statements and records","url":"\/8.9A-521.1\/","token":"8.9A\/5\/2\/8.9A-521.1","metadata":false},{"id":75566,"structure_id":14776,"section_number":"8.9A-522","catch_line":"Maintenance and destruction of records","url":"\/8.9A-522\/","token":"8.9A\/5\/2\/8.9A-522","metadata":false},{"id":67311,"structure_id":14776,"section_number":"8.9A-523","catch_line":"Information from filing office; sale or license of records","url":"\/8.9A-523\/","token":"8.9A\/5\/2\/8.9A-523","metadata":false},{"id":58485,"structure_id":14776,"section_number":"8.9A-524","catch_line":"Delay by filing office","url":"\/8.9A-524\/","token":"8.9A\/5\/2\/8.9A-524","metadata":false},{"id":56551,"structure_id":14776,"section_number":"8.9A-525","catch_line":"Fees","url":"\/8.9A-525\/","token":"8.9A\/5\/2\/8.9A-525","metadata":false},{"id":64319,"structure_id":14776,"section_number":"8.9A-526","catch_line":"Promulgation of rules","url":"\/8.9A-526\/","token":"8.9A\/5\/2\/8.9A-526","metadata":false},{"id":83446,"structure_id":14776,"section_number":"8.9A-527","catch_line":"Duty to report","url":"\/8.9A-527\/","token":"8.9A\/5\/2\/8.9A-527","metadata":false}],"next_section":{"id":84214,"structure_id":14776,"section_number":"8.9A-520","catch_line":"Acceptance and refusal to accept record","url":"\/8.9A-520\/","token":"8.9A\/5\/2\/8.9A-520","metadata":false},"metadata":false,"official_url":"https:\/\/law.lis.virginia.gov\/vacode\/8.9A-519\/","history_text":"<p>This law was first created in 1964. The record of its establishment is cataloged in chapter 219 of that year\u2019s edition of \u201cActs of Assembly,\u201d the annual state publication listing all changes made to the Code of Virginia in that year. Unfortunately, the 1964 \u201cActs\u201d aren\u2019t available online. It has been modified 12 times. Those modifications are cataloged by \u201cThe Acts of Assembly,\u201d a state publication, by year and chapter. Those modifications that can be read on the General Assembly\u2019s website will be linked accordingly. Those modifications are as follows: in 1973, chapter 509; in 1975, chapter 225; in 1976, chapter 536; in 1977, chapter 539; in 1978, chapter 284; in 1982, chapter 652; in 1984, chapters 40 and 771; in 1985, chapter 297; in 1988, chapter 804; in 1990, chapters 89 and 412; in 1992, chapter 784; in 2000, chapter <a href=\"https:\/\/legacylis.virginia.gov\/cgi-bin\/legp604.exe?001+ful+CHAP1007\">1007<\/a>.<\/p>","references":[{"id":82799,"section_number":"55.1-655","catch_line":"Duties of filing officers","order_by":null,"url":"\/55.1-655\/"},{"id":59732,"section_number":"8.9A-109","catch_line":"Scope","order_by":null,"url":"\/8.9A-109\/"},{"id":65185,"section_number":"8.9A-513","catch_line":"Termination statement","order_by":null,"url":"\/8.9A-513\/"},{"id":67311,"section_number":"8.9A-523","catch_line":"Information from filing office; sale or license of records","order_by":null,"url":"\/8.9A-523\/"}],"refers_to":[{"id":72400,"section_number":"8.9A-501","catch_line":"Filing office","order_by":null,"url":"\/8.9A-501\/"},{"id":59675,"section_number":"8.9A-514","catch_line":"Assignment of powers of secured party of record","order_by":null,"url":"\/8.9A-514\/"},{"id":70878,"section_number":"8.9A-515","catch_line":"Duration and effectiveness of financing statement; effect of lapsed financing statement","order_by":null,"url":"\/8.9A-515\/"}],"permalink":{"id":284253,"object_type":"law","relational_id":78231,"identifier":"8.9A-519","token":"8.9A\/5\/2\/8.9A-519","url":"\/8.9A-519\/","edition_id":1,"permalink":0,"preferred":1},"url":"\/8.9A-519\/","token":"8.9A\/5\/2\/8.9A-519","dublin_core":{"Title":"Numbering, maintaining, and indexing records; communicating information provided in records","Type":"Text","Format":"text\/html","Identifier":"\u00a7 8.9A-519","Relation":"Code of Virginia"},"html":"\n\t\t\t\t\t\t<section id=\"a\"><p><span class=\"prefix-number\">a.<\/span> Filing office duties. For each record filed in a filing office, the filing office shall: <a id=\"paragraph-280390\" class=\"section-permalink\" href=\"https:\/\/vacode.org\/8.9A-519\/#a\"><i class=\"fa fa-link\"><\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t<section id=\"a1\" class=\"indent-1\"><p><span class=\"prefix-number\">1.<\/span> assign a unique number to the filed record; <a id=\"paragraph-280391\" class=\"section-permalink\" href=\"https:\/\/vacode.org\/8.9A-519\/#a1\"><i class=\"fa fa-link\"><\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t<section id=\"a2\" class=\"indent-1\"><p><span class=\"prefix-number\">2.<\/span> create a record that bears the number assigned to the filed record and the date and time of filing; <a id=\"paragraph-280392\" class=\"section-permalink\" href=\"https:\/\/vacode.org\/8.9A-519\/#a2\"><i class=\"fa fa-link\"><\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t<section id=\"a3\" class=\"indent-1\"><p><span class=\"prefix-number\">3.<\/span> maintain the filed record for public inspection; and <a id=\"paragraph-280393\" class=\"section-permalink\" href=\"https:\/\/vacode.org\/8.9A-519\/#a3\"><i class=\"fa fa-link\"><\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t<section id=\"a4\" class=\"indent-1\"><p><span class=\"prefix-number\">4.<\/span> index the filed record in accordance with subsections (c), (d), and (e). <a id=\"paragraph-280394\" class=\"section-permalink\" href=\"https:\/\/vacode.org\/8.9A-519\/#a4\"><i class=\"fa fa-link\"><\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t<section id=\"b\"><p><span class=\"prefix-number\">b.<\/span> File number. A file number assigned after January 1, 2002, must include a digit that: <a id=\"paragraph-280395\" class=\"section-permalink\" href=\"https:\/\/vacode.org\/8.9A-519\/#b\"><i class=\"fa fa-link\"><\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t<section id=\"b1\" class=\"indent-1\"><p><span class=\"prefix-number\">1.<\/span> is mathematically derived from or related to the other digits of the file number; and <a id=\"paragraph-280396\" class=\"section-permalink\" href=\"https:\/\/vacode.org\/8.9A-519\/#b1\"><i class=\"fa fa-link\"><\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t<section id=\"b2\" class=\"indent-1\"><p><span class=\"prefix-number\">2.<\/span> aids the filing office in determining whether a number communicated as the file number includes a single-digit or transpositional error. <a id=\"paragraph-280397\" class=\"section-permalink\" href=\"https:\/\/vacode.org\/8.9A-519\/#b2\"><i class=\"fa fa-link\"><\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t<section id=\"c\"><p><span class=\"prefix-number\">c.<\/span> Indexing; general. Except as otherwise provided in subsections (d) and (e), the filing office shall: <a id=\"paragraph-280398\" class=\"section-permalink\" href=\"https:\/\/vacode.org\/8.9A-519\/#c\"><i class=\"fa fa-link\"><\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t<section id=\"c1\" class=\"indent-1\"><p><span class=\"prefix-number\">1.<\/span> index an initial financing statement according to the name of the debtor and index all filed records relating to the initial financing statement in a manner that associates with one another an initial financing statement and all filed records relating to the initial financing statement; and <a id=\"paragraph-280399\" class=\"section-permalink\" href=\"https:\/\/vacode.org\/8.9A-519\/#c1\"><i class=\"fa fa-link\"><\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t<section id=\"c2\" class=\"indent-1\"><p><span class=\"prefix-number\">2.<\/span> index a record that provides a name of a debtor which was not previously provided in the financing statement to which the record relates also according to the name that was not previously provided. <a id=\"paragraph-280400\" class=\"section-permalink\" href=\"https:\/\/vacode.org\/8.9A-519\/#c2\"><i class=\"fa fa-link\"><\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t<section id=\"d\"><p><span class=\"prefix-number\">d.<\/span> Indexing; real-property-related financing statement. If a financing statement is filed as a fixture filing or covers as-extracted <span class=\"dictionary\">collateral<\/span> or timber to be cut, it must be filed for record and the filing office shall index it: <a id=\"paragraph-280401\" class=\"section-permalink\" href=\"https:\/\/vacode.org\/8.9A-519\/#d\"><i class=\"fa fa-link\"><\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t<section id=\"d1\" class=\"indent-1\"><p><span class=\"prefix-number\">1.<\/span> under the names of the debtor and of each owner of record shown on the financing statement as if they were the mortgagors under a mortgage of the real property described; and <a id=\"paragraph-280402\" class=\"section-permalink\" href=\"https:\/\/vacode.org\/8.9A-519\/#d1\"><i class=\"fa fa-link\"><\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t<section id=\"d2\" class=\"indent-1\"><p><span class=\"prefix-number\">2.<\/span> to the extent that the <span class=\"dictionary\">law<\/span> of the Commonwealth provides for indexing of records of mortgages under the name of the mortgagee, under the name of the secured <span class=\"dictionary\">party<\/span> as if the secured <span class=\"dictionary\">party<\/span> were the mortgagee thereunder, or, if indexing is by description, as if the financing statement were a record of a mortgage of the real property described. <a id=\"paragraph-280403\" class=\"section-permalink\" href=\"https:\/\/vacode.org\/8.9A-519\/#d2\"><i class=\"fa fa-link\"><\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t<section id=\"e\"><p><span class=\"prefix-number\">e.<\/span> Indexing; real-property-related assignment. If a financing statement is filed as a fixture filing or covers as-extracted <span class=\"dictionary\">collateral<\/span> or timber to be cut, the filing office shall index an assignment filed under \u00a7&nbsp;<a class=\"law\" title=\"Assignment of powers of secured party of record\" href=\"\/8.9A-514\/\">8.9A-514<\/a> (a) or an amendment filed under \u00a7&nbsp;<a class=\"law\" title=\"Assignment of powers of secured party of record\" href=\"\/8.9A-514\/\">8.9A-514<\/a> (b): <a id=\"paragraph-280404\" class=\"section-permalink\" href=\"https:\/\/vacode.org\/8.9A-519\/#e\"><i class=\"fa fa-link\"><\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t<section id=\"e1\" class=\"indent-1\"><p><span class=\"prefix-number\">1.<\/span> under the name of the assignor as grantor; and <a id=\"paragraph-280405\" class=\"section-permalink\" href=\"https:\/\/vacode.org\/8.9A-519\/#e1\"><i class=\"fa fa-link\"><\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t<section id=\"e2\" class=\"indent-1\"><p><span class=\"prefix-number\">2.<\/span> to the extent that the <span class=\"dictionary\">law<\/span> of the Commonwealth provides for indexing a record of the assignment of a mortgage under the name of the assignee, under the name of the assignee. <a id=\"paragraph-280406\" class=\"section-permalink\" href=\"https:\/\/vacode.org\/8.9A-519\/#e2\"><i class=\"fa fa-link\"><\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t<section id=\"f\"><p><span class=\"prefix-number\">f.<\/span> Retrieval and association capability. The filing office shall maintain a capability: <a id=\"paragraph-280407\" class=\"section-permalink\" href=\"https:\/\/vacode.org\/8.9A-519\/#f\"><i class=\"fa fa-link\"><\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t<section id=\"f1\" class=\"indent-1\"><p><span class=\"prefix-number\">1.<\/span> to retrieve a record by the name of the debtor and by the file number assigned to the initial financing statement to which the record relates; and <a id=\"paragraph-280408\" class=\"section-permalink\" href=\"https:\/\/vacode.org\/8.9A-519\/#f1\"><i class=\"fa fa-link\"><\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t<section id=\"f2\" class=\"indent-1\"><p><span class=\"prefix-number\">2.<\/span> to associate and retrieve with one another an initial financing statement and each filed record relating to the initial financing statement. <a id=\"paragraph-280409\" class=\"section-permalink\" href=\"https:\/\/vacode.org\/8.9A-519\/#f2\"><i class=\"fa fa-link\"><\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t<section id=\"g\"><p><span class=\"prefix-number\">g.<\/span> Removal of debtor&#8217;s name. The filing office may not remove a debtor&#8217;s name from the index until one year after the effectiveness of a financing statement naming the debtor lapses under &#xA7; <a class=\"law\" title=\"Duration and effectiveness of financing statement; effect of lapsed financing statement\" href=\"\/8.9A-515\/\">8.9A-515<\/a> with respect to all secured parties of record. <a id=\"paragraph-280410\" class=\"section-permalink\" href=\"https:\/\/vacode.org\/8.9A-519\/#g\"><i class=\"fa fa-link\"><\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t<section id=\"h\"><p><span class=\"prefix-number\">h.<\/span> Timeliness of filing office performance. The filing office shall perform the acts required by subsections (a) through (e) at the time and in the manner prescribed by filing-office rule, but not later than five business days after the filing office receives the record in question. <a id=\"paragraph-280411\" class=\"section-permalink\" href=\"https:\/\/vacode.org\/8.9A-519\/#h\"><i class=\"fa fa-link\"><\/i><\/a><\/p><\/section>\n\t\t\t\t\t\t<section id=\"i\"><p><span class=\"prefix-number\">i.<\/span> Inapplicability to real-property-related filing office. Subsections (b) and (h) do not apply to a filing office described in &#xA7; <a class=\"law\" title=\"Filing office\" href=\"\/8.9A-501\/\">8.9A-501<\/a> (a) (1). <a id=\"paragraph-280412\" class=\"section-permalink\" href=\"https:\/\/vacode.org\/8.9A-519\/#i\"><i class=\"fa fa-link\"><\/i><\/a><\/p><\/section>","plain_text":"                                 CODE OF VIRGINIA\n\nNUMBERING, MAINTAINING, AND INDEXING RECORDS; COMMUNICATING INFORMATION PROVIDED\nIN RECORDS (\u00a7 8.9A-519)\n\na. Filing office duties. For each record filed in a filing office, the filing\noffice shall:\n\n   1. assign a unique number to the filed record;\n\n   2. create a record that bears the number assigned to the filed record and the\n   date and time of filing;\n\n   3. maintain the filed record for public inspection; and\n\n   4. index the filed record in accordance with subsections (c), (d), and (e).\n\nb. File number. A file number assigned after January 1, 2002, must include a\ndigit that:\n\n   1. is mathematically derived from or related to the other digits of the file\n   number; and\n\n   2. aids the filing office in determining whether a number communicated as the\n   file number includes a single-digit or transpositional error.\n\nc. Indexing; general. Except as otherwise provided in subsections (d) and (e),\nthe filing office shall:\n\n   1. index an initial financing statement according to the name of the debtor\n   and index all filed records relating to the initial financing statement in a\n   manner that associates with one another an initial financing statement and all\n   filed records relating to the initial financing statement; and\n\n   2. index a record that provides a name of a debtor which was not previously\n   provided in the financing statement to which the record relates also according\n   to the name that was not previously provided.\n\nd. Indexing; real-property-related financing statement. If a financing statement\nis filed as a fixture filing or covers as-extracted collateral or timber to be\ncut, it must be filed for record and the filing office shall index it:\n\n   1. under the names of the debtor and of each owner of record shown on the\n   financing statement as if they were the mortgagors under a mortgage of the\n   real property described; and\n\n   2. to the extent that the law of the Commonwealth provides for indexing of\n   records of mortgages under the name of the mortgagee, under the name of the\n   secured party as if the secured party were the mortgagee thereunder, or, if\n   indexing is by description, as if the financing statement were a record of a\n   mortgage of the real property described.\n\ne. Indexing; real-property-related assignment. If a financing statement is filed\nas a fixture filing or covers as-extracted collateral or timber to be cut, the\nfiling office shall index an assignment filed under \u00a7 8.9A-514 (a) or an\namendment filed under \u00a7 8.9A-514 (b):\n\n   1. under the name of the assignor as grantor; and\n\n   2. to the extent that the law of the Commonwealth provides for indexing a\n   record of the assignment of a mortgage under the name of the assignee, under\n   the name of the assignee.\n\nf. Retrieval and association capability. The filing office shall maintain a\ncapability:\n\n   1. to retrieve a record by the name of the debtor and by the file number\n   assigned to the initial financing statement to which the record relates; and\n\n   2. to associate and retrieve with one another an initial financing statement\n   and each filed record relating to the initial financing statement.\n\ng. Removal of debtor&#8217;s name. The filing office may not remove a\ndebtor&#8217;s name from the index until one year after the effectiveness of a\nfinancing statement naming the debtor lapses under &#xA7; 8.9A-515 with respect\nto all secured parties of record.\n\nh. Timeliness of filing office performance. The filing office shall perform the\nacts required by subsections (a) through (e) at the time and in the manner\nprescribed by filing-office rule, but not later than five business days after\nthe filing office receives the record in question.\n\ni. Inapplicability to real-property-related filing office. Subsections (b) and\n(h) do not apply to a filing office described in &#xA7; 8.9A-501 (a) (1).\n\nHISTORY: 1964, c. 219, \u00a7 8.9-403; 1973, c. 509; 1975, c. 225; 1976, c. 536;\n1977, c. 539; 1978, c. 284; 1982, c. 652; 1984, cc. 40, 771; 1985, c. 297; 1988,\nc. 804; 1990, cc. 89, 412; 1992, c. 784; 2000, c. 1007.","edition":{"id":1,"name":"2025","slug":"2025","date_created":"2026-06-21 22:39:22","date_modified":"2026-06-21 22:39:22","current":1,"order_by":1,"last_import":null}}