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<law><site_title>Virginia Decoded</site_title><site_url>https://vacode.org</site_url><law_id>67311</law_id><section_number>8.9A-523</section_number><catch_line>Information from filing office; sale or license of records</catch_line><edition url="https://vacode.org/2025/" slug="2025" current="TRUE" last_updated="">2025</edition><referred_to_by><reference>8.9A-513</reference></referred_to_by><structure><unit label="title" level="1" order_by="1" identifier="8.9A">Commercial Code &#x2014; Secured Transactions</unit><unit label="part" level="2" order_by="1" identifier="5">Filing</unit><unit label="subpart" level="3" order_by="1" identifier="2">Duties and Operation of Filing Office</unit></structure><text>
						<section id="a"><p><span class="prefix-number">a.</span> Acknowledgment of filing written record. &#x2014; If a person that files a written record requests an acknowledgment of the filing, the filing office shall send to the person an image of the record showing the number assigned to the record pursuant to &#xA7;&#xA0;<a class="law" title="Numbering, maintaining, and indexing records; communicating information provided in records" href="/8.9A-519/">8.9A-519</a> (a) (1) and the date and time of the filing of the record. However, if the person furnishes a copy of the record to the filing office, the filing office may instead: <a id="paragraph-243924" class="section-permalink" href="https://vacode.org/8.9A-523/#a"><i class="fa fa-link"/></a></p></section>
						<section id="a1" class="indent-1"><p><span class="prefix-number">1.</span> note upon the copy the number assigned to the record pursuant to &#xA7; <a class="law" title="Numbering, maintaining, and indexing records; communicating information provided in records" href="/8.9A-519/">8.9A-519</a> (a) (1) and the date and time of the filing of the record; and <a id="paragraph-243925" class="section-permalink" href="https://vacode.org/8.9A-523/#a1"><i class="fa fa-link"/></a></p></section>
						<section id="a2" class="indent-1"><p><span class="prefix-number">2.</span> send the copy to the person. <a id="paragraph-243926" class="section-permalink" href="https://vacode.org/8.9A-523/#a2"><i class="fa fa-link"/></a></p></section>
						<section id="b"><p><span class="prefix-number">b.</span> Acknowledgment of filing other record. &#x2014; If a person files a record other than a written record, the filing office shall communicate to the person an acknowledgment that provides: <a id="paragraph-243927" class="section-permalink" href="https://vacode.org/8.9A-523/#b"><i class="fa fa-link"/></a></p></section>
						<section id="b1" class="indent-1"><p><span class="prefix-number">1.</span> the information in the record; <a id="paragraph-243928" class="section-permalink" href="https://vacode.org/8.9A-523/#b1"><i class="fa fa-link"/></a></p></section>
						<section id="b2" class="indent-1"><p><span class="prefix-number">2.</span> the number assigned to the record pursuant to &#xA7; <a class="law" title="Numbering, maintaining, and indexing records; communicating information provided in records" href="/8.9A-519/">8.9A-519</a> (a) (1); and <a id="paragraph-243929" class="section-permalink" href="https://vacode.org/8.9A-523/#b2"><i class="fa fa-link"/></a></p></section>
						<section id="b3" class="indent-1"><p><span class="prefix-number">3.</span> the date and time of the filing of the record. <a id="paragraph-243930" class="section-permalink" href="https://vacode.org/8.9A-523/#b3"><i class="fa fa-link"/></a></p></section>
						<section id="c"><p><span class="prefix-number">c.</span> Communication of requested information. &#x2014; The filing office shall communicate or otherwise make available in a record the following information to any person that requests it: <a id="paragraph-243931" class="section-permalink" href="https://vacode.org/8.9A-523/#c"><i class="fa fa-link"/></a></p></section>
						<section id="c1" class="indent-1"><p><span class="prefix-number">1.</span> whether there is on file on a date and time specified by the filing office, but not a date earlier than six business days before the filing office receives the request, any financing statement that: <a id="paragraph-243932" class="section-permalink" href="https://vacode.org/8.9A-523/#c1"><i class="fa fa-link"/></a></p></section>
						<section id="A"><p><span class="prefix-number">A.</span> designates a particular debtor or, if the request so states, designates a particular debtor at the address specified in the request; <a id="paragraph-243933" class="section-permalink" href="https://vacode.org/8.9A-523/#A"><i class="fa fa-link"/></a></p></section>
						<section id="B"><p><span class="prefix-number">B.</span> has not lapsed under &#xA7; <a class="law" title="Duration and effectiveness of financing statement; effect of lapsed financing statement" href="/8.9A-515/">8.9A-515</a> with respect to all secured parties of record; and <a id="paragraph-243934" class="section-permalink" href="https://vacode.org/8.9A-523/#B"><i class="fa fa-link"/></a></p></section>
						<section id="C"><p><span class="prefix-number">C.</span> if the request so states, has lapsed under &#xA7;&#xA0;<a class="law" title="Duration and effectiveness of financing statement; effect of lapsed financing statement" href="/8.9A-515/">8.9A-515</a> and a record of which is maintained by the filing office under &#xA7;&#xA0;<a class="law" title="Maintenance and destruction of records" href="/8.9A-522/">8.9A-522</a> (a); <a id="paragraph-243935" class="section-permalink" href="https://vacode.org/8.9A-523/#C"><i class="fa fa-link"/></a></p></section>
						<section id="C2" class="indent-1"><p><span class="prefix-number">2.</span> the date and time of filing of each financing statement; and <a id="paragraph-243936" class="section-permalink" href="https://vacode.org/8.9A-523/#C2"><i class="fa fa-link"/></a></p></section>
						<section id="C3" class="indent-1"><p><span class="prefix-number">3.</span> the information provided in each financing statement. <a id="paragraph-243937" class="section-permalink" href="https://vacode.org/8.9A-523/#C3"><i class="fa fa-link"/></a></p></section>
						<section id="d"><p><span class="prefix-number">d.</span> Medium for communicating information. &#x2014; In complying with its duty under subsection (c), the filing office may communicate information in any medium or, in the alternative, may provide the requestor with a list of persons that provide private record research services. However, if requested, the filing office shall communicate information by issuing its written certificate. <a id="paragraph-243938" class="section-permalink" href="https://vacode.org/8.9A-523/#d"><i class="fa fa-link"/></a></p></section>
						<section id="e"><p><span class="prefix-number">e.</span> Timeliness of filing office performance. &#x2014; The filing office shall perform the acts required by subsections (a) through (d) at the time and in the manner prescribed by filing-office rule, but not later than five business days after the filing office receives the request. <a id="paragraph-243939" class="section-permalink" href="https://vacode.org/8.9A-523/#e"><i class="fa fa-link"/></a></p></section>
						<section id="f"><p><span class="prefix-number">f.</span> Public availability of records. &#x2014; At least weekly, the State Corporation Commission shall offer to sell or license to the public on a nonexclusive basis, in bulk, copies of all records filed in it under this part, in every medium from time to time available to the filing office. <a id="paragraph-243940" class="section-permalink" href="https://vacode.org/8.9A-523/#f"><i class="fa fa-link"/></a></p></section></text><history>2000, c. 1007; 2002, c. 244.</history><metadata></metadata></law>
