                                 CODE OF VIRGINIA

APPROVAL AND PAYMENT OF CLAIMS; WARRANTS; PROHIBITED ACTS (§ 22.1-122)

A. Except as provided in &#xA7; 22.1-122.1, a school board shall examine all
claims against it and, when approved, shall order or authorize the payment
thereof. A record of such approval and order or authorization shall be made in
the minutes of the school board. Payment of each claim shall be ordered or
authorized by a warrant drawn on the treasurer or other officer charged by law
with the responsibility for the receipt, custody and disbursement of the funds
of the school board. The warrant shall be signed by the chairman or
vice-chairman of the school board, countersigned by the clerk or deputy clerk
thereof, made payable to the person or persons, firm or corporation entitled to
receive such payment and recorded in the form and manner prescribed by the Board
of Education. There shall be stated on the face of the warrant the purpose or
service for which such payment is drawn and the date of the order entered or
authority granted by the school board.

B. A school board may, in its discretion by resolution, appoint an agent, and a
deputy agent to act for the agent in his absence or inability to perform this
duty, to examine and approve such claims and, when approved by him or his
deputy, to order or authorize the payment thereof. A record of such approval and
order or authorization shall be made and kept with the records of the school
board. Payment of each such claim so examined and approved by such agent or his
deputy shall be ordered or authorized by a warrant drawn on the treasurer or
other officer charged by law with the responsibility for the receipt, custody,
and disbursement of the funds made available to the school board. The warrant
shall be signed by such agent or his deputy and countersigned by the clerk or
deputy clerk of the school board, payable to the person or persons, firm or
corporation entitled to receive such payments; provided, however, that when the
agent appointed by the school board is the division superintendent and the
division superintendent and clerk is one and the same person, all such warrants
shall be countersigned by the chairman or vice-chairman of the school board and
when the deputy agent and deputy clerk is one and the same person, the warrant
shall be countersigned by either the clerk or the agent of the school board.
There shall be stated on the face of the warrant the purpose or service for
which such payment is made and also that such warrant is drawn pursuant to
authority delegated to such agent or his deputy by the school board on
the&#8230;.. day of&#8230;&#8230;.. The school board shall require such agent
and his deputy to furnish a corporate surety bond conditioned upon the faithful
performance and discharge of the duties herein assigned to each such official.
The school board shall fix the amount of such bond or bonds and the premium
therefor shall be paid out of the funds made available to the school board.

C. The school board of any school division composed of a county may provide, by
resolution, for the drawing of special warrants in payment of compensation, when
such compensation has been earned and is due, for (i) all employees and school
bus operators under written contract, (ii) upon receipt of certified time sheets
or other evidence of service performed, the payment of all other employees whose
rates of pay have been established by the school board or its properly delegated
agent, and (iii) for payment on contracts for school construction projects
according to the terms of such contracts. All such special warrants so
authorized shall be signed by the clerk or deputy clerk of the school board and
countersigned by the division superintendent or the chairman or vice-chairman of
the school board. When the division superintendent and clerk is one and the same
person, such special warrants shall be countersigned by such chairman or
vice-chairman. Such payrolls and contracts so paid shall be reviewed and
approved by the school board at its next regular meeting.

D. Any warrant provided for in this section may be converted into a negotiable
check when the name of the bank upon which the funds stated in the warrant are
drawn or by which the check is to be paid is designated upon its face and is
signed by the treasurer or other officer charged by law with the responsibility
for the receipt, custody and disbursement of the funds of the school board.

E. The acts prohibited by &#xA7; 15.2-1244 with respect to the ordering of the
issuance of warrants by a board of supervisors and the signing and
countersigning of such warrants by the clerk, deputy clerk, chairman, and
vice-chairman of such board shall apply to the ordering of the issuance of
warrants by a school board and to the signing and countersigning thereof by the
chairman, vice-chairman, clerk, deputy clerk, agent and deputy agent of the
school board. Any clerk, deputy clerk, agent, deputy agent or member of any
school board who violates any provision of this section shall be guilty of both
a Class 3 misdemeanor and malfeasance in office.

HISTORY: Code 1950, §§ 22-73, 22-75, 22-76, 22-77, 22-78, 22-97; 1954, c. 291;
1959, Ex. Sess., c. 79, § 1; 1968, c. 501; 1971, Ex. Sess., c. 161; 1972, c.
426; 1975, cc. 308, 328; 1978, c. 430; 1980, c. 559; 1989, c. 179.