                                 CODE OF VIRGINIA

MEETINGS; QUORUM; NOTICE; ACCOUNT OF PROCEEDINGS; SEAL; RECORDS OPEN TO
INSPECTION (§ 24.2-107)

The electoral board of each city and county shall meet during the first week in
February of the year in which it is to appoint officers of election pursuant to
§ 24.2-115 and during the month of March each year at the time set by the board
and at any other time on the call of any board member. Two members shall
constitute a quorum. Notice of each meeting shall be given to all board members
either by the secretary or the member calling the meeting at least three
business days prior to the meeting except in the case of an emergency as defined
in § 2.2-3701. Notice shall be given to the public as required by § 2.2-3707.
All meetings shall be conducted in accordance with the requirements of the
Virginia Freedom of Information Act (§ 2.2-3700 et seq.) unless otherwise
provided by this section. Notwithstanding the public notice requirements of §
2.2-3707, two or more members of an electoral board may meet on election day to
discuss a matter concerning that day&#8217;s election, where such matter
requires resolution on that day, and an effort has been made by all available
means to give notice of the meeting to all board members. The presence of two or
more board members while the ballots, election materials, or voting equipment
are being prepared, current or potential polling places are being inspected, or
election officials are being trained, or a telephone call between two board
members preparing for a meeting, shall not constitute a meeting provided that no
discussion or deliberation takes place that would otherwise constitute a
meeting.
		The secretary shall keep an accurate account of all board proceedings in a
minute book, including all appointments and removals of general registrars and
officers of election. The secretary shall keep in his custody the duly adopted
seal of the board.
		Minutes of meetings that are required to be recorded pursuant to § 2.2-3707
shall be posted on the website of the electoral board or the official website
for the county or city, when such means are available. Minutes of meetings shall
be posted as soon as possible but no later than one week prior to the following
meeting of the electoral board.
		Books, papers, and records of the board shall be open to public inspection and
copying whenever the general registrar&#8217;s office is open for business
either at the office of the board or the office of the general registrar. The
general registrar shall determine a reasonable charge, not to exceed the fee
authorized pursuant to subdivision A 8 of § 17.1-275, to be paid for copies
made from the books, papers, and records of the board.
		No election record containing an individual&#8217;s social security number, or
any part thereof, shall be made available for inspection or copying by anyone.
The State Board of Elections shall prescribe procedures for local electoral
boards and general registrars to make the information in certificates of
candidate qualification available in a manner that does not reveal social
security numbers or any parts thereof.

HISTORY: Code 1950, §§ 24-34, 24-43; 1970, c. 462, § 24.1-30; 1978, c. 778;
1979, c. 27; 1982, c. 290; 1993, c. 641; 1994, c. 656; 2003, c. 1015; 2007, cc.
311, 318; 2013, cc. 461, 525; 2014, c. 395; 2016, c. 403.