                                 CODE OF VIRGINIA

GENERAL INDEXES FOR CLERKS&#8217; OFFICES; DAILY INDEX (§ 17.1-249)

A. There shall be kept in every clerk&#8217;s office modern, family name or
ledgerized alphabetical key-table general indexes to all deed books,
miscellaneous liens, will books, judgment dockets and court order books. The
clerk shall enter daily, either in such general indexes or in the daily index to
instruments admitted to record, every deed, corrected or amended deed, deed of
release, deed of trust, contract of sale, or any addendum, modification, or
memorandum relating to any of these instruments, indexing each instrument in the
names of all parties identified in the instrument as grantor, grantee, or both,
as required by &#xA7; 17.1-223, or identified in the cover sheet as grantor,
grantee, or both, pursuant to &#xA7; 17.1-227.1, as applicable.

B. A deed of trust made to one or more trustees to secure the payment of an
indebtedness, and any certificate of satisfaction or certificate of partial
satisfaction, assignment, loan modification agreement, substitution of trustees
or similar instrument subsequently recorded with respect to such deed, shall be
sufficiently indexed if the clerk enters in the appropriate places in the
general index to deeds provided for in subsection A the names of the grantor and
the name of the beneficiary or, in lieu of the name of the beneficiary, the
first listed trustee as grantee. The beneficiary need not be named in the first
clause of the deed as a condition of recordation.

C. A deed made by a person in a representative capacity, or by devisees or
coparceners, shall be indexed in the names of the grantors and grantees and the
name of the former record title owner listed in the first clause of the
instrument.

D. The general indexes of civil causes shall be sufficiently kept if the clerk
indexes such causes under the short style or title thereof, except that in
multiple suits brought under &#xA7; 58.1-3968, the names of all of the
defendants disclosed by the pleadings shall be entered in the general index or
book.

E. Every deed of conveyance of real estate in which a vendor&#8217;s lien is
reserved shall be indexed twice so as to show not only the conveyance from the
grantor to the grantee in the instrument, but also the reservation of the lien
as if it were a grant of such lien from the grantee to the grantor by a separate
instrument and the fact of the lien shall be noted in the index.

F. At the time of qualification of an executor, every will shall be indexed in
the name of the decedent and such executor.

G. All deed books, miscellaneous liens, will books, judgment dockets, and court
order books shall be numbered or otherwise adequately designated and the clerk
upon the delivery of any writing to him for record required by law to be
recorded shall duly index it upon the general index in the manner hereinbefore
required. When the writing has been actually transcribed on the book, the clerk
shall add to the general index the number of the book in which, and the page on
which, the writing is recorded.

H. The clerk on receipt of any such writing for record may immediately index it
in a book to be known as the &#8220;daily index of instruments admitted to
record&#8221; and within 90 days after its admission to record the clerk shall
index all such writings indexed in the daily index in the appropriate general
index as hereinbefore provided. The daily index book shall, at all times, be
kept in the office of the clerk and conveniently available for examination by
the public. During the period permitted for transfer from the daily index to the
general index, indexing in the daily index shall be a sufficient compliance with
the requirements of this section as to indexing.

I. The judge of any circuit court may make such orders as he deems advisable as
to the time and method of indexing the order books in the clerk&#8217;s office
of the court and may dispense with a general index for order books of the court.

J. The clerk may maintain his indexes on computer, word processor, microfilm,
microfiche, or other micrographic medium and, in addition, may maintain his
grantor and grantee indexes on paper.

HISTORY: Code 1919, § 3394, § 17-79; 1920, p. 105; 1926, p. 125; 1936, p. 82;
1944, p. 355; 1952, c. 34; 1960, c. 146; 1974, c. 515; 1983, c. 293; 1990, c.
374; 1991, cc. 203, 204; 1998, c. 872; 2002, cc. 276, 832; 2005, c. 681; 2008,
cc. 823, 833; 2014, c. 338; 2020, c. 1063.