                                 CODE OF VIRGINIA

REVIEW OF EASEMENTS; MAINTENANCE OF RECORDS; NOTIFICATION WHEN LEASE OR OTHER
AGREEMENT FOR BRANCH OFFICE TO TERMINATE; REPORT (§ 2.2-1136)

A. The Department shall review all deeds, leases, and contractual agreements
with utilities to serve state institutions or agencies that require the approval
of the Governor, as well as all easements and rights-of-way granted by
institutions and agencies to public and private utilities.

B. The Department shall be responsible for the maintenance of records relating
to property as defined in &#xA7; 2.2-1147 and any other real property used or
occupied by lease, license, permit, or other agreement by any state department,
agency, or institution, except records relating to (i) real estate or
rights-of-way acquired by the Department of Transportation for the construction
of highways; (ii) ungranted shores of the sea, marsh, and meadowlands as defined
in &#xA7; 28.2-1500; or (iii) real estate or rights-of-way acquired by the
Department of Rail and Public Transportation for the construction of railway
lines or rail or public transportation facilities or the retention of rail
corridors for public purposes. The Department may have such boundary,
topographic, and other maps prepared as may be necessary.

C. The Department shall develop the criteria for and conduct an annual inventory
of all real property referred to in subsection B for which it is responsible.
Such inventory with respect to owned property shall be reviewed by the
Department in developing recommendations pursuant to subsection A of &#xA7;
2.2-1153. All state departments, agencies, and institutions shall cooperate with
the Department and provide such data and documents as may be required to develop
and maintain the records and inventory required by this section.

D. The Department shall make the inventory referred to in subsection C available
on the Department&#8217;s website. The description of the inventory shall
include parcel identification consistent with national spatial data standards in
addition to a street address as available and reported to the Department by
departments, agencies, and institutions and shall include the date upon which
the use or occupancy, if used or occupied by lease, license, permit, or other
agreement, of the inventoried property is to terminate pursuant to the lease,
license, permit, or other agreement therefor.

E. The Department shall provide a quarterly report, in electronic form, to the
General Assembly that includes renewal and termination dates for inventoried
property pursuant to the lease, license, permit, or other agreement administered
by the Department. Such information shall include property that serves as a
branch office of a state agency. The report shall include all such renewals and
terminations scheduled to occur within 90 days of the report date. The report
shall be submitted as provided in the procedures of the Division of Legislative
Automated Systems for the processing of legislative documents and reports and
shall be posted on the General Assembly&#8217;s website. As used in this
subsection, &#8220;branch office&#8221; means an office of a state agency other
than its main office that assists the state agency in carrying out its statutory
mission, including providing access to government services and programs.

HISTORY: 1966, c. 55, §§ 2-65.1, 2.1-82.1; 1970, c. 202; 1974, c. 27; 1976, c.
125; 1977, c. 672, § 2.1-484; 1978, c. 770; 2001, c. 844; 2009, c. 612; 2011,
cc. 659, 675; 2014, c. 211; 2017, c. 706.