                                 CODE OF VIRGINIA

ACADEMIC TRANSCRIPTS; SUSPENSION, PERMANENT DISMISSAL, OR WITHDRAWAL FROM
INSTITUTION (§ 23.1-900)

A. As used in this section, &#8220;sexual violence&#8221; means physical sexual
acts perpetrated against a person&#8217;s will or against a person incapable of
giving consent.

B. The registrar of each (i) private institution of higher education that is
eligible to participate in the Tuition Assistance Grant Program pursuant to the
Tuition Assistance Grant Act (&#xA7; 23.1-628 et seq.) or to receive project
financing from the Virginia College Building Authority pursuant to Article 2
(&#xA7; 23.1-1220 et seq.) of Chapter 12 and (ii) public institution of higher
education, or the other employee, office, or department of the institution that
is responsible for maintaining student academic records, shall include a
prominent notation on the academic transcript of each student who has been
suspended for, has been permanently dismissed for, or withdraws from the
institution while under investigation for an offense involving sexual violence
under the institution&#8217;s code, rules, or set of standards governing student
conduct stating that such student was suspended for, was permanently dismissed
for, or withdrew from the institution while under investigation for an offense
involving sexual violence under the institution&#8217;s code, rules, or set of
standards. Such notation shall be substantially in the following form:
&#8220;[Suspended, Dismissed, or Withdrew while under investigation] for a
violation of [insert name of institution's code, rules, or set of
standards].&#8221; Each such institution shall (a) notify each student that any
such suspension, permanent dismissal, or withdrawal will be documented on the
student&#8217;s academic transcript; (b) adopt a procedure for removing such
notation from the academic transcript of any student who is subsequently found
not to have committed an offense involving sexual violence under the
institution&#8217;s code, rules, or set of standards governing student conduct;
and (c) adopt a policy for the expungement of such notation for good cause shown
and after a period of three years.

C. The institution shall remove from a student&#8217;s academic transcript any
notation placed on such transcript pursuant to subsection B due to such
student&#8217;s suspension if the student (i) completed the term and any
conditions of the suspension and (ii) has been determined by the institution to
be in good standing according to the institution&#8217;s code, rules, or set of
standards governing such a determination.

D. The provisions of this section shall apply only to a student who is taking or
has taken a course at a public institution of higher education or private
institution of higher education on a campus that is located in the Commonwealth;
however, the provisions of this section shall not apply to any public
institution of higher education established pursuant to Chapter 25 (&#xA7;
23.1-2500 et seq.).

HISTORY: 2015, c. 771, § 23-9.2:18; 2016, c. 588; 2020, c. 433.