                                 CODE OF VIRGINIA

WARRANTS; RECORDKEEPING REQUIREMENTS; RELEASE OF INFORMATION (§ 58.1-3131)

The treasurer shall maintain a record in which he shall make an entry of all
warrants and other legal demand instruments legally drawn upon him by the
governing body and presented for payment, stating correctly the amount, number,
in whose favor drawn and the date such warrant was issued. All such warrants and
other legal demand instruments shall be paid, in the order presented, out of the
fund drawn upon.
		No information contained in the record of warrants and other legal demand
instruments, including any invoice that has been presented to a locality for
payment, and the locality has attempted to pay it, but the payment has not been
completed because electronic payment has failed or a check was mailed but not
cashed, shall be released for any purpose except (i) that the local governing
body may publish aggregated information relating to warrants and other legal
demand instruments paid, as classified by expenditure item, recipient, date, or
disbursement, or (ii) as a means of establishing the status of a claim
previously reported as having been paid when a person legally entitled to the
funds presents evidence that a previously submitted claim has not been paid. In
no case, however, shall the governing body of any county, city, or town publish
any information that is prohibited from release under federal or state law,
including but not limited to confidential records held pursuant to § 58.1-3.

HISTORY: Code 1950, § 58-920; 1984, c. 675; 2003, c. 931; 2011, cc. 485, 597;
2012, c. 88; 2019, c. 31.