                                 CODE OF VIRGINIA

NUMBERING, MAINTAINING, AND INDEXING RECORDS; COMMUNICATING INFORMATION PROVIDED
IN RECORDS (§ 8.9A-519)

a. Filing office duties. For each record filed in a filing office, the filing
office shall:

   1. assign a unique number to the filed record;

   2. create a record that bears the number assigned to the filed record and the
   date and time of filing;

   3. maintain the filed record for public inspection; and

   4. index the filed record in accordance with subsections (c), (d), and (e).

b. File number. A file number assigned after January 1, 2002, must include a
digit that:

   1. is mathematically derived from or related to the other digits of the file
   number; and

   2. aids the filing office in determining whether a number communicated as the
   file number includes a single-digit or transpositional error.

c. Indexing; general. Except as otherwise provided in subsections (d) and (e),
the filing office shall:

   1. index an initial financing statement according to the name of the debtor
   and index all filed records relating to the initial financing statement in a
   manner that associates with one another an initial financing statement and all
   filed records relating to the initial financing statement; and

   2. index a record that provides a name of a debtor which was not previously
   provided in the financing statement to which the record relates also according
   to the name that was not previously provided.

d. Indexing; real-property-related financing statement. If a financing statement
is filed as a fixture filing or covers as-extracted collateral or timber to be
cut, it must be filed for record and the filing office shall index it:

   1. under the names of the debtor and of each owner of record shown on the
   financing statement as if they were the mortgagors under a mortgage of the
   real property described; and

   2. to the extent that the law of the Commonwealth provides for indexing of
   records of mortgages under the name of the mortgagee, under the name of the
   secured party as if the secured party were the mortgagee thereunder, or, if
   indexing is by description, as if the financing statement were a record of a
   mortgage of the real property described.

e. Indexing; real-property-related assignment. If a financing statement is filed
as a fixture filing or covers as-extracted collateral or timber to be cut, the
filing office shall index an assignment filed under § 8.9A-514 (a) or an
amendment filed under § 8.9A-514 (b):

   1. under the name of the assignor as grantor; and

   2. to the extent that the law of the Commonwealth provides for indexing a
   record of the assignment of a mortgage under the name of the assignee, under
   the name of the assignee.

f. Retrieval and association capability. The filing office shall maintain a
capability:

   1. to retrieve a record by the name of the debtor and by the file number
   assigned to the initial financing statement to which the record relates; and

   2. to associate and retrieve with one another an initial financing statement
   and each filed record relating to the initial financing statement.

g. Removal of debtor&#8217;s name. The filing office may not remove a
debtor&#8217;s name from the index until one year after the effectiveness of a
financing statement naming the debtor lapses under &#xA7; 8.9A-515 with respect
to all secured parties of record.

h. Timeliness of filing office performance. The filing office shall perform the
acts required by subsections (a) through (e) at the time and in the manner
prescribed by filing-office rule, but not later than five business days after
the filing office receives the record in question.

i. Inapplicability to real-property-related filing office. Subsections (b) and
(h) do not apply to a filing office described in &#xA7; 8.9A-501 (a) (1).

HISTORY: 1964, c. 219, § 8.9-403; 1973, c. 509; 1975, c. 225; 1976, c. 536;
1977, c. 539; 1978, c. 284; 1982, c. 652; 1984, cc. 40, 771; 1985, c. 297; 1988,
c. 804; 1990, cc. 89, 412; 1992, c. 784; 2000, c. 1007.